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Minutes

 

OF Ordinary
COUNCIL MEETING

HELD ON

Tuesday 7 July 2020

AT 3.00pm

In Council Chamber, 25 Ferres Boulevard, South Morang


Ordinary Council Minutes                                 Tuesday 7 July 2020

 

 

 

ADMINISTRATORS

 

LYDIA WILSON                                  CHAIR OF ADMINISTRATORS

THE HON. BRUCE BILLSON            ADMINISTRATOR

On 19 June 2020 the Acting Minister for Local Government, Daniel Andrews appointed the Panel of Administrators for the City of Whittlesea and appointed Lydia Wilson as Chair of the Panel.  The Panel of Administrators comprises of Ms Lydia Wilson, The Honourable Bruce Billson and Ms Peita Duncan and they will undertake the duties of the Council of the City of Whittlesea until the October 2024 Local Government Election.PEITA DUNCAN                                 ADMINISTRATOR

 

 


Ordinary Council Minutes                                 Tuesday 7 July 2020

 

 

 

SENIOR OFFICERS

 

 

JOE CARBONE                                  ACTING CHIEF EXECUTIVE OFFICER

BELGIN BESIM                                  DIRECTOR COMMUNITY SERVICES

JULIAN EDWARDS                           DIRECTOR PARTNERSHIPS, PLANNING & ENGAGEMENT

BEN HARRIES                                   DIRECTOR CITY TRANSPORT & PRESENTATION

AMY MONTALTI                                 DIRECTOR CORPORATE SERVICES

MICHAEL TONTA                              MANAGER GOVERNANCE

 


Ordinary Council Minutes                                 Tuesday 7 July 2020

 

 

ORDER OF BUSINESS

 

The Acting Chief Executive Officer submitted the following business:

 

1.           Opening.. 9

1.1        MEETING OPENING AND PRAYER.. 9

            1.2     AFFIRMATION/OATH OF OFFICE…………………………………………….…..9

1.3        ACTING CHIEF EXECUTIVE OFFICER STATEMENT. 9

1.4        ACKNOWLEDGMENT OF TRADITIONAL OWNERS STATEMENT. 13

1.5       appointment of panel of administrators.. 13

1.6       AWARDS.. 14

1.7        Present. 14

2.           Apologies.. 15

3.           Declarations of Interest. 15

4.           Confirmation of Minutes of Previous Meeting.. 15

5.           Questions, Petitions and Joint Letters.. 15

5.1        Questions To ADMINISTRATORS.. 15

5.1.1      ITEM 6.1.4 13-15 LAURIMAR HILLS DRIVE DOREEN - PLANNING PERMIT APPLICATION NO. 719300 - TWO LOT SUBDIVISION.. 15

5.2        Petitions.. 17

Nil Reports.. 17

5.3...... Joint Letters.. 17

Nil Reports.. 17

6.           Officers’ Reports.. 19

6.1        Partnerships, Planning & Engagement. 21

6.1.1      4 Anderson Street, Lalor - Planning Permit Application No. 718936 - Construction of two dwellings in front of an existing dwelling.. 21

6.1.2      84-86 Dalton Road, Thomastown - Planning Permit Application No. 719190 - Use and Development of a Child Care Centre and an Alteration of Access to a Road in a Road Zone, Category 1. 39

 

6.1.3      35 Wedge Street Epping - Planning Permit Application No. 717237 - Construction of a four storey apartment building containing 33 dwellings.. 59

6.1.4      13-15 Laurimar Hills Drive Doreen - Planning Permit Application No. 719300 - Two Lot Subdivision.. 101

6.1.5      PLANNING SCHEME AMENDMENT C236WSEA - REZONING OF LAND AT 18 DEVELOPMENT BOULEVARD, MILL PARK - ADOPTION OF AMENDMENT. 137

6.1.6      Preston and Reservoir Adult Community Education (PRACE) temporary community facility at the Mernda Recreation Reserve. 165

6.2        Community Services.. 177

6.2.1      Pandemic Action Plan Report. 177

6.3        City Transport and Presentation.. 185

6.3.1      Outstanding petition response - Request for removal of naturestrip trees on Torresdale Rd, South Morang.. 185

6.3.2      Outstanding petition responses – Request for removal of naturestrip trees Matthews Court, Mill Park.. 191

6.3.3      2020-21 Growing Suburbs Fund - Project Applications.. 197

6.4        Corporate Services.. 215

6.4.1      Audit & Risk Committee Charter and Appointment of Independent Members to the Committee.. 215

6.4.2      Unconfirmed Minutes of Audit & Risk Committee Meeting.. 227

6.5        Executive Services.. 243

6.5.1      Assemblies of Councillors - 7 July 2020. 243

6.5.2      Appointment of Council Representation on Organisations and Committees.. 249

7.           Notices of Motion.. 285

Nil Reports.. 285

8.           Questions to Officers.. 285

9.           Urgent Business.. 285

10.        Reports from Delegates Appointed to Council by Other Bodies.. 285

 

 

11.        Confidential Business.. 287

11.1      Partnerships, Planning & Engagement. 287

Nil Reports.. 287

11.2      Community Services.. 287

Nil Reports.. 287

11.3      City Transport and Presentation.. 287

Nil Reports.. 287

11.4      Corporate Services.. 287

Nil Reports.. 287

11.5      Executive Services.. 289

11.5.1    APPOINTMENT OF INDEPENDENT MEMBER OF CEO EMPLOYMENT MATTERS ADVISORY COMMITTEE.. 289

11.5.2    performance criteria for Acting chief executive officer 2020-2021. 291

11.6      Notices of Motion.. 293

Nil Reports.. 293

12.        Closure.. 294

 

 

Note:

In these Minutes, Resolutions adopted by Council are indicated in bold text.

 

 

 


Ordinary Council Minutes                                 Tuesday 7 July 2020

 

1.         Opening

1.1       MEETING OPENING AND PRAYER

The Acting Chief Executive Officer opened the meeting with a prayer at 3:00PM.

1.2      AFFIRMATION/OATH OF OFFICE

The Councillors of the City of Whittlesea were dismissed by an Act of the State Parliament in March 2020.

Ms Lydia Wilson was appointed as the Administrator on an interim basis for 90 days.  On 19 June 2020, the Acting Minister for Local Government, the Hon. Daniel Andrews appointed the Panel of Administrators for the City of Whittlesea and appointed Ms Lydia Wilson as Chair of the Panel.  The Panel of Administrators comprises of Ms Lydia Wilson, The Honourable Bruce Billson and Ms Peita Duncan and they will undertake the duties of the Council of the City of Whittlesea until the October 2024 Local Government Election.

At 1.00pm on Monday 29 June 2020, Ms Lydia Wilson, The Honourable Bruce Billson and Ms Peita Duncan were sworn into office as Administrators of the City of Whittlesea.  A copy of each of the Administrators Affirmation/Oath of Office has been incorporated into these minutes.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

1.3       ACTING CHIEF EXECUTIVE OFFICER STATEMENT

The Acting Chief Executive Officer read out the following statement:

“The Councillors of the City of Whittlesea were dismissed by an Act of the State Parliament in March. Ms Lydia Wilson was appointed as Interim Administrator for 90 days.

On 19 June 2020, the Acting Minister for Local Government, the Hon. Daniel Andrews appointed a Panel of Administrators and appointed Ms Lydia Wilson as Chair of the Panel.

I would like to now hand over to the Chair of the Panel of Administrators Lydia Wilson.”

 

1.4       ACKNOWLEDGMENT OF TRADITIONAL OWNERS STATEMENT

The Chair of Administrators, Lydia Wilson read the following statement:

“On behalf of the City of Whittlesea I recognise the rich Aboriginal heritage of this country and acknowledge the Wurundjeri Willum Clan as the Traditional Owners of this place.

I would also like to personally acknowledge Elders past, present and emerging.”

 

1.5       appointment of panel of administrators

The Chair of Administrators, Lydia Wilson read the following statement:

 

“As the Acting Chief Executive Officer mentioned, a Panel of Administrators was appointed on 19 June 2020 and will remain in place to act as the Council of the City of Whittlesea until the October 2024 elections.

 

I am extremely honoured to be continuing on as an Administrator at the City of Whittlesea in the role of Chair of the Panel.

This is a huge responsibility that has been bestowed on me but one that I have not taken lightly. My aspirations, and I am confident that these are shared by my colleagues, are to leave a lasting legacy at the City of Whittlesea:

·        one of good governance and effective decision making;

·        strong advocacy on behalf of our communities;

·        strategic long-term planning and policy development;

·        a record of delivery; and

·        a partnership approach with the organisation, the community, business and other key stakeholders.

 


 

I would like to welcome and introduce my fellow Administrators, The Honourable Bruce Billson and Ms Peita Duncan.”

 

Following the Chair of Administrators statement, the Honourable Bruce Billson and Ms Peita Duncan were invited to speak. They both spoke about the honour being asked to serve the City of Whittlesea and they looked forward to working in and with the community over the next four years.

 

1.6       AWARDS

The Chair of Administrators, Lydia Wilson provided the meeting with the following update regarding awards received by the City of Whittlesea:

 

I would like to acknowledge that the City of Whittlesea won two categories at this year’s Victorian Landscape Architecture Awards:

 

·        Best Landscape Planning for the Quarry Hills Regional Parkland Landscape Master Plan; and

·        Best Play Space for Norris Bank Reserve Play Space.

Congratulations to the team involved in delivering these great projects.

It is a huge honour, and I understand it is not common for these awards to go to local government.

What they clearly demonstrate to me is strong leadership, innovation and outstanding community engagement.

I would also like to acknowledge the former City of Whittlesea Chief Executive Officer, the late and very well-respected, Mr David Turnbull played a significant role, especially with the Quarry Hills parkland.

David had a vision to create a parkland at Quarry Hills for the enjoyment of this community. As a former colleague of David’s, I know he would be very proud of the legacy he has contributed to.

Well done to all.”

 

1.7       Present

Members:

Ms Lydia Wilson                  Chair of Administrators

The Hon. Bruce Billson       Administrator

Ms Peita Duncan                 Administrator

 

Officers:

Mr Joe Carbone                   Acting Chief Executive Officer

Ms Belgin Besim                 Director Community Services

Mr Julian Edwards               Director Partnerships, Planning & Engagement

Mr Ben Harries                    Director City Transport & Presentation

Ms Amy Montalti                  Director Corporate Services

Mr Michael Tonta                 Manager Governance

 

2.         Apologies

Nil

3.         Declarations of Interest

NIL or select from the following options for type of interest and delete others:

4.         Confirmation of Minutes of Previous Meeting

 

Council Resolution

Moved:                       Administrator Duncan

Seconded:                Administrator Billson

 

THAT the Minutes of the preceding meetings, as circulated, be confirmed:

Ordinary Meeting of Council held 2 June 2020; and

Special Meeting of Council held 25 June 2020.

Carried

 

 

5.         Questions, Petitions and Joint Letters

5.1       Questions To ADMINISTRATORS

5.1.1    ITEM 6.1.4 13-15 LAURIMAR HILLS DRIVE DOREEN - PLANNING PERMIT APPLICATION NO. 719300 - TWO LOT SUBDIVISION

Kathy Vant Foort, of Warrandyte, had one question comprising of three parts relating to item 6.1.4 titled 13-15 Laurimar Hills Drive Doreen – Planning Permit Application No. 719300 – Two Lot Subdivision.

The Chair of Administrators read out each of the questions and responses to the questions were provided by the Acting Chief Executive Officer.

Chair of Administrators, Lydia Wilson

In the absence of any planning controls restricting subdivision lot size and any policy in the planning scheme in relation to this estate in particular, shouldn’t Council be giving significant weight to the purpose of the General Residential Zone in its consideration of this two lot subdivision application?  The purpose of the zone is to encourage increased housing development.

Acting Chief Executive Officer

“Officers have advised that Council is required to consider and balance the purpose and decision guidelines of the zone as well as all relevant Local and State Policies in deciding on the application.  The purpose of the zone is:

·         To implement the Municipal Planning Strategy and the Planning Policy Framework.

·         To encourage development that respects the neighbourhood character of the area.

·         To encourage a diversity of housing types and housing growth particularly in locations offering.

·         Good access to services and transport.

·         To allow educational, recreational, religious, community and a limited range of other non-residential uses to serve local community needs in appropriate locations.”

 

Chair of Administrators

The majority of objections relate to impact on land values and the neighbourhood character.  Is Council aware that the subdivision lot sizes, and not the size or siting of dwellings, have been determined by the restrictive covenant which recently lapsed and not by any Council policy or planning control?

Acting Chief Executive Officer

“The existing pattern of subdivision and lot sizes was determined by the original planning permit which was informed by the applicable provisions of the Whittlesea Planning Scheme. The restrictive covenant was imposed after the planning permit was issued and controlled several matters including further subdivision of land and a requirement for all dwellings to comply with the prescriptive Laurimar Hills Design Guidelines.”

Chair of Administrators

Given the generous size of the proposed allotment, does Council consider that a building envelope could appropriately address concerns expressed by objectors and Council Officers regarding siting details for a future dwelling on the proposed lot?

Acting Chief Executive Officer

“Council is required to assess each application on its merits.  The current application does not include provision of a building envelope and, therefore, Council cannot provide an assessment of the appropriateness of a building envelope as it does not form part of the application.”

 

 

The answers provided verbally by the Acting Chief Executive Officer at the meeting in response to questions asked by members of the public are preliminary answers provided on a without prejudice basis.  A formal written response to each question is sent following the Council meeting which contains Council official position on the matter.

 


Ordinary Council Minutes                                 Tuesday 7 July 2020

 

5.2       Petitions

            Nil Reports

 5.3      Joint Letters

            Nil Reports 


Ordinary Council Minutes                                 Tuesday 7 July 2020

 

6.         Officers’ Reports

 

Acting Chief Executive Officer Explanatory Note

The Chair of Administrators, Lydia Wilson asked that all Administrators be provided an opportunity to speak regarding each of the reports contained within the Agenda, without the need to indicate opposition for the purpose of debate.

 

 

suspension of standing orders

MOved:                       Administrator Billson

Seconded:                Administrator Duncan

                                       

THAT Council resolve to suspend Standing Orders, to the extent necessary to provide all Administrators with an opportunity to speak regarding each of the reports contained within the Agenda, if they wish, without the need to indicate opposition for the purpose of debate.  .

CARRIED

 

 


Ordinary Council Minutes                                 Tuesday 7 July 2020

 

6.1       Partnerships, Planning & Engagement

6.1.1      4 Anderson Street, Lalor - Planning Permit Application No. 718936 - Construction of two dwellings in front of an existing dwelling

Attachments:                        1       Locality Maps

2       Plans   

Responsible Officer:            Director Partnerships, Planning & Engagement

Author:                                  Planning Officer   

APPLICANT:                                  Planning & Design P/L

COUNCIL POLICY:               21.09     Housing

22.01     Environmentally Sustainable Development

22.16     Housing Diversity and Design

ZONING:                                Neighbourhood Residential Zone

OVERLAY:                            Development Contributions Plan Overlay

REFERRAL:                           Nil

OBJECTIONS:                       Eight (8)

RECOMMENDATION SUMMARY

That Council refuse the application for the construction of two dwellings to the front of an existing dwelling at 4 Anderson Street, Lalor on the basis that it represents an overdevelopment of the site. 

KEY FACTS AND / OR ISSUES

·    An application has been lodged to construct two double storey dwellings to the front of an existing single storey dwelling.

·    Notification of the application was undertaken which resulted in eight individual objections being received.  The concerns raised related to neighbourhood character, scale of the development, overdevelopment of the site, impact on on-street carparking, overlooking and overshadowing.

·    The design response fails to respect the existing and preferred neighbourhood of Anderson Street and does not demonstrate a satisfactory level of compliance with Clause 22.16 (Housing Diversity and Design), Clause 32.09 (Neighbourhood Residential Zone) and Clause 55 (ResCode).

 

Report

SITE AND SURROUNDING AREA

The site is a residential property located on the northern side of Anderson Street in Lalor, 250m north of Lalor train station (see Attachment 1).

The site has a 15.84m frontage to Anderson Street, a depth of 42.82m and a total site area of 682.28m2.  The site is relatively flat.

The site currently contains two dwellings, with pitched roofs and single car space brick garages.  Vehicle access to the dwellings is obtained from a crossover and common accessway along the western boundary.  A low steel front fence encloses the site, while landscaping within the front and rear setbacks is sparse, consisting of mainly low shrubs.

The surrounding area is characterised predominantly by single storey dwellings, finished in either brick veneer or weatherboard materials, with pitched tiled roofs.  Secondary additions and detached outbuildings are present to the side and rear boundaries.  Front fences, where present, are consistently low in overall height and vary in transparency and construction materials.  Landscaping is present within front setbacks and more limited in rear secluded private open spaces.

Directly to the north of the site is Partridge Street and single dwelling developments.  Directly to the south, east and west of the site are single dwelling developments fronting Anderson Street with the exception being a dual occupancy development located on the northwest corner of Anderson Street and Newton Crescent.  Medium density developments are located further to the east at 27, 30, 35 and 38 Anderson Street.

Medium density developments are also present within the wider surrounds along Station Street, Cutler Court, Newton Crescent and Curtin Avenue.  

The site is located in proximity to the following sites, services and infrastructure:-

·        Bus Route 566 - Lalor to Northland 130m (north)

·        Lalor Train Station (260m south)

·        High Street Early Learning and Kindergarten 520m (southwest)

·        Bus Route 555 – Epping to Northland 530m (west)

·        Vasey Park Preschool 920m (southeast)

·        Lalor Shopping Centre 950m (south)

·        Jacaranda Preschool 1.0km (southwest)

·        Lalor North Primary School 1.06kms (east)

·        Epping Plaza Shopping Centre 1.1kms (northwest)

·        Lalor Primary School 1.4kms (southeast)

·        Lalor Secondary College 1.8kms (southeast)

The above localities are based on walkable distance.

restrictions and easements

The site is formally described as Lot No. 540 on Plan of Subdivision No. 020070.

The site is not covered by any registered restrictive Covenants or Section 173 Agreements.

A 3.05m wide drainage and sewerage easement runs along the northern rear boundary of the site.

Proposal

The application seeks approval for the construction of two dwellings to the front of an existing dwelling (see Attachment 2).  The existing dwelling located to the front of the site is proposed to be demolished to facilitate the proposed two dwellings.

Details of the proposed development are outlined in the following table:

 

Height/Scale

Number of Bedrooms

Setbacks

Private Open Space

Car Parking

Maximum Height

Dwelling No. 1

Double storey

2

6.6m front (south)

3.0m side (east)

3.0m side (west)

122.6m2

(including 25.0m2 of secluded private open space)

Single space garage

7.3m (overall)

Dwelling No. 2

Double storey

2

3.5m side (east)

3.8m side (west)

40.0m2 (all secluded private open space)

Single space garage

6.9m (overall)

Dwelling No. 3 (existing)

Single storey

2

0m side (east)

3.5m side (west)

3.4m rear (north)

62.7m2 (all secluded private open space)

Single space garage

4.7m (overall)

Public Notification

Advertising of the application has resulted in eight (8) objections being received.  The grounds of objection can be summarised as follows:

1.       The proposal is contrary to the existing neighbourhood character.

2.       The scale of the development.

3.       Overdevelopment of the site.

4.       Overshadowing onto neighbouring properties.

5.       Overlooking onto the land to the east (6 Anderson Street).

6.       Inappropriate screen to boundary fence.

7.       Inappropriate wall height of Dwelling 1 garage.

8.       Impact on existing on-street carparking.

9.       Property devaluation.

NEIGHBOURHOOD RESIDENTIAL ZONE (SCHEDULE 1)

The area is zoned as Neighbourhood Residential Zone 1.  The zone’s purpose is to maintain the existing single and double storey residential development and that all future development respects the identified neighbourhood character, heritage, environmental or landscape characteristics.  The proposal provides an unsatisfactory level of compliance with the objectives of the zone. The proposals compliance with neighbourhood character will be discussed later in the report under Standard B1 – Neighbourhood Character.

Clause 32.09-4 applies the minimum garden area requirement.  As the site is greater than 650m2, at least 35% of the site must be retained as garden area.  The applicant has demonstrated that 35.5% of the site will provide a garden area and therefore, the proposal demonstrates compliance with the mandatory requirement.  

The construction of more than one dwelling on a lot requires planning approval within this zone and must meet the requirements of Clause 55 of the Scheme (ResCode).  An assessment of the proposal against the requirements of Clause 55 is provided later in this report.

CLAUSE 21.09 - HOUSING

This policy, in part, aims to identify where residential growth and change can be expected within the established areas of the municipality through the implementation of the City of Whittlesea Housing Diversity Strategy 2013-2033 (HDS).

The HDS provides a strategic framework for future residential development in the established areas of the municipality for the next 20 years.  It aims to guide the future location and diversity of housing stock and identifies areas of housing growth and change, including areas where future housing growth will not be supported.  In general, it aims to encourage higher residential densities and a diversity of housing types and sizes into areas within convenient walking distance to public transport and activity centres.

The HDS is identified as a reference document in the Whittlesea Planning Scheme.

While the site is located within the Neighbourhood Renewal change area it has not adequately responded to the key design principles associated with this change area. The proposal has compromised on its design and layout which is predominately due to the retention of the existing dwelling to the rear. The proposal’s response to the relevant change area and associated key design principles will be discussed under Standard B2 – Residential Policy.

CLAUSE 22.01 - ENVIRONMENTALLY SUSTAINABLE DEVELOPMENT

This Clause seeks to ensure development achieves best practice in environmentally sustainable development from the design stage through to construction and operation.  This Clause requires the provision of a Sustainable Design Assessment (SDA).

An SDA was provided as part of the application.  The submitted SDA was referred to Council’s Environmentally Sustainable Development (ESD) Planner.  Council’s ESD Planner raised concerns with the proposed stormwater management initiatives and the orientation of living areas which will be addressed later in this report.

CLAUSE 22.16 – HOUSING DIVERSITY AND DESIGN

Relevant objectives of this Clause include:-

·        Support the highest level of housing change in proximity to the City of Whittlesea’s Principal Public Transport Network and Metropolitan Activity and Neighbourhood Activity Centres;

·        Support the development of accessible and adaptable housing to accommodate residents with different abilities, including non-ambulant residents.  For the purpose of this Policy, accessible housing is defined as a dwelling containing a kitchen, bedroom, shower, toilet and wash basin at ground level that is usable by everyone regardless of their age and abilities;

·        Achieve preferred character and design objectives by encouraging generous landscaping and high-quality design of multi-dwelling development;

·        Encourage residential development that maintains and enhances internal and external amenity for existing and future residents; and

·        Encourage the consolidation of lots to provide more efficient development layouts.

The proposal fails to adequately response to the purpose of this Clause. The development has been compromised by the retention of the existing dwelling to the rear. The proposal fails to satisfy parts of the Housing Diversity and Housing Design policies of Clause 22.16 – Housing Diversity and Design in so far as:

·        Minimal modifications have been made to the existing dwelling which results in a compromised built form and layout for Dwelling 1 and Dwelling 2.

·        The proposal does not provide for any meaningful landscaping, particularly within the private open space areas.

·        The design detail of the proposed dwellings, particularly Dwelling 2 is considered to be of a poor standard and lacks articulation.

·        The proposal fails to enhance the external amenity for future residents in so far as there is a lack of built form separation at ground level and does not provide for any meaningful landscaping or useable private open space.

·        The poor internal amenity of the living areas, particularly for Dwelling 2 is also considered unacceptable for future residents.

ASSESSMENT AGAINST CLAUSE 55 OF THE WHITTLESEA PLANNING SCHEME

The following table provides details on whether the proposal complies with the requirements of Clause 55 of the Whittlesea Planning Scheme.  Under these provisions a development:

·    Must meet all of the objectives.

·    Should meet all of the standards.

If Council is satisfied that an application for an alternative design solution meets the objective, the alternative design solution may be considered.

 

 

 

 

 

 

 

 

 

 

 

ü - Compliance
× -  Non compliance

Objectives

Standards

Comments

B1

Neighbourhood Character

×

×

The proposal is not considered to be consistent with the prevailing character of the surrounding area, nor does it contribute to a preferred neighbourhood character.

The subject site is located within an established residential area and the existing built form in this locality is predominantly one dwelling per lot with some medium density development further along Anderson Street to the east of the site.

The following established design elements and features of dwellings in the immediate area have been identified:

·       Lots generally range in size from approximately 400m2    to   1000m2.

·       Generous side and rear setbacks.

·       Generous garden areas.

The proposed development does not have regard to this character for the following reasons:

·       There is a lack of separation between the dwellings and a lack of useable private open space.

·       There is limited opportunity for any meaningful landscaping to present to the neighbourhood due to the building mass, accessway arrangement and the constraints associated with the retention of the existing dwelling (Dwelling 3).

In light of the above, the proposal is considered to be a departure from the existing and emerging character of the area.

B2

Residential Policy

×

×

The site is located within a Neighbourhood Residential Zone and is within the Neighbourhood Renewal change area. Whilst the development is consistent with the preferred density it does not adequately respond to the following key design principles:

·       Building heights that are of a human scale and integrate well with existing housing stock.

·       Medium site coverage to facilitate a balance between increased density and landscape opportunities.

·       Usable private open space.

·       Landscaping to complement medium density built form.

It is acknowledged that the site is suitable for an infill development, however, the way it has been proposed is inconsistent with the preferred development outcomes expressed within Clause 21.09 and Clause 22.16.

Therefore, the proposal fails to provide a suitable transition in built-form from the existing low density neighbourhood.

B3

Dwelling Diversity

N/A

N/A

Only applicable to developments of ten (10) or more dwellings

B4

Infrastructure

ü

ü

 

B5

Integration with the street

ü

ü

 

B6

Street setback

ü

ü

 

B7

Building height

ü

ü

 

B8

Site coverage

ü

ü

43.7%

B9

Permeability

ü

ü

37.7%

B10

Energy efficiency

×

×

The proposed dwellings (Dwellings 1 and 2) have not been provided with north facing windows for their respective living areas.

Furthermore, the location of the private open spaces for Dwellings 1 and 2 is not considered an acceptable outcome. They have been compromised by the retention of the existing dwelling. It is likely that an improved design response which maximises solar access could be achieved if the existing dwelling was removed.

It is considered the poor energy design response for these dwellings is symptomatic of the site’s constraints and speaks to the proposal being an overdevelopment.

B11

Open space

N/A

N/A

Only applicable if public or communal open space is to be provided on site or adjacent to the development.

B12

Safety

×

×

The entry of the existing Dwelling 3 will be obscured and not easily identifiable due to the siting of the proposed two double storey dwelling to the front.

B13

Landscaping

×

×

The landscaping opportunities particularly within the private open space areas are considered insufficient in size and inappropriate in location and are not adequate for the scale of development. 

The location of sheds and water tanks within the private open space areas further reduce landscape opportunities on site.

B14

Access

ü

ü

 

B15

Parking location

ü

ü

 

B17

Side and rear setbacks

ü

ü

 

B18

Walls on boundaries

ü

ü

 

B19

Daylight to existing windows

×

×

The lack of building separation between Dwelling 2 and the existing dwelling (Dwelling 3), will result in poor internal amenity for residents of the existing dwelling due to a lack of daylight to existing habitable room windows.

B20

North-facing windows

ü

ü

 

B21

Overshadowing open space

ü

ü

 

B22

Overlooking

ü

ü

 

B23

Internal views

ü

ü

 

B24

Noise impacts

ü

ü

 

B25

Accessibility

ü

ü

 

B26

Dwelling entry

×

×

The entrance to the existing dwelling has been compromised by the proposed two double storey dwellings siting in front.

As a result, the entrance is not easily identifiable from the street and is hidden behind the built form of the proposed dwellings.

B27

Daylight to new windows

ü

ü

 

B28

Private open space

ü

ü

 

B29

Solar access to open space

ü

ü

 

B30

Storage

ü

ü

 

B31

Design detail

×

×

As discussed earlier in this report, the continuous built form along the ground floor of Dwellings 1 and 2 and the lack of meaningful separation between Dwellings 2 and 3 is considered unacceptable and symptomatic of an overdevelopment of the site.

It is considered that the development is constrained by the retention of the existing dwelling as well as by the proposed two double storey dwellings.

Overall the design response for this medium density proposal does not appear to have been considered holistically. The development reads as an outcome where the objective has simply been to ‘squeeze’ two additional dwellings on the lot.  It is likely that a reduction in the number of dwellings across the development site would allow for greater scope and opportunity to achieve a site responsive outcome that achieves the relevant objectives.

B32

Front fences

ü

ü

 

B33

Common property

ü

ü

 

B34

Site services

ü

ü

 

CAR PARKING 

Clause 52.06 of the Whittlesea Planning Scheme prescribes the rate and design standards for car parking spaces required on site.  Pursuant to this clause the following car spaces are required:

Dwelling No.

No. of bedrooms

Car spaces required

Car spaces provided

Complies

1

2

1

1

Yes

2

2

1

1

Yes

3

2

1

1

Yes

 

 

 

The proposal must also comply with the following Design Standards:

Requirements

Compliance

Comment

Number of Car Parking Spaces Required Under Table 1

P

Design Standard 1 – Accessways

x

Accessways should have a visibility (corner) splay or area at least 50 per cent clear of visual obstructions extending at least 2m along the frontage road from the edge of the exit lane and 2.5m along the exit lane from the frontage, to provide a clear view of pedestrians on the footpath of the frontage road. The area clear of visual obstructions may include an adjacent entry or exit lane where more than one lane is provided, or adjacent landscaped areas, provided the landscaping in those areas is less than 900mm high.

The plans fail to provide visibility splays as required by this design standard.

Design Standard 2 – Car Parking Spaces (dimensions)

x

Car spaces in garages must be at least 6.0m long x 3.5m wide for a single car space.  The garage space associated with the existing dwelling is 6.0m long x 3.0m wide and therefore fails to comply with this requirement.

Design Standard 3 – Gradients

P

 

Design Standard 4 – Mechanical Parking

N/A

 

Design Standard 5 – Urban Design

P

 

Design Standard 6 – Safety

x

The proposal fails to provide an appropriate reversing area so that vehicles can enter and exit car spaces in a forward manner.  It is considered inappropriate for vehicles to have to reverse the entire length of the driveway to exit the site as there is a potential for conflict with pedestrians or other vehicles entering the site.

Design Standard 7 – Landscaping

x

The proposal fails to provide for any meaningful landscaping along the common accessway.  The proposed 0.5m landscape bed is considered negligible and will make it difficult for vehicles to circulate in and out of car parking spaces. 

ASSESSMENT AGAINST CLAUSE 53.18 – STORMWATER MANAGEMENT IN URBAN DEVELOPMENT

This Clause seeks to ensure that stormwater in urban development, including retention and reuse, is managed to mitigate the impacts of stormwater on the environment, property and public safety, and to provide cooling, local habitat and amenity benefits.

A Stormwater Treatment Objective – Relative Measure (STORM) Rating Report was submitted as part of the application and must comply with the following objectives and standards:

 

 

ü - Compliance
× -  Non compliance

Objectives

Standards

Comments

W2

Stormwater Management Objectives for Buildings and Works

P

Condition

The STORM Rating Report and associated plans submitted should be revised to provide STORM Rating calculations for the whole site and not just for the two proposed dwellings (Dwellings 1 and 2).   

W3

Site Management Objectives

P

Condition

A Site Management Plan should form a condition of any permit issued.   

DEVELOPMENT CONTRIBUTIONS PLAN OVERLAY (SCHEDULE 3)

The site is affected by the Development Contributions Plan Overlay.  Pursuant to Clause 45.06 of the Whittlesea Planning Scheme, the Development Contributions Plan Overlay enables the levying of contributions for the provisions of works, services and facilities prior to development commencing.  Schedule 3 to the Overlay requires contributions for drainage infrastructure for medium density residential development at a current rate of $2.19 per square metre of the total site area.  This requirement must be included as a condition on any planning permit that is issued.

Comments on Grounds of Objection

The proposal is contrary to the existing neighbourhood character

The assessment indicates that the proposal fails to respect the existing neighbourhood character.

The scale of the development

The assessment indicates that the continuous built form between Dwellings 1 and 2 at ground level and the lack of meaningful building separation between Dwellings 2 and 3 is unacceptable and not consistent with other developments in the immediate area.

Overdevelopment of the site

The proposal fails to comply with several key standards of Clause 55 – ResCode and the design standards of Clause 52.06 – Car parking of the Whittlesea Planning Scheme, which indicates the proposal is an overdevelopment of the site.

Overshadowing onto neighbouring properties

The shadow diagrams submitted demonstrate that the proposal will not cause any unreasonable overshadowing onto the private open space areas of the abutting properties.  The proposal therefore complies with Standard B21 – Overshadowing open space of Clause 55 – ResCode.

Overlooking onto the land to the east (6 Anderson Street)

The proposal includes measures to address overlooking in accordance with Standard B22 – Overlooking of Clause 55 – ResCode of the Whittlesea Planning Scheme.

 

 

Inappropriate screen to boundary fence

The proposal includes a 300mm timber trellis to the existing 1.6m high fence along the east property boundary.  This is considered a poor design detail in that will invariably weather poorly and detract from the overall appearance of the development.

Inappropriate wall height of Dwelling 1 garage

The garage wall for Dwelling 1 has been appropriately set back from title boundaries and complies with Standards B17 – Side and rear setbacks and B18 – Walls on boundaries of Clause 55 – ResCode of the Whittlesea Planning Scheme.

Impact on existing on-street carparking

The design response indicates that vehicles will be required to reverse the entire length of the driveway to exit the site.  This is a safety concern and has the potential for conflict with pedestrians and other vehicle users entering and exiting the site.  This will cause residents and vehicles to invariably use the existing on-street carparking and have to compete with public transport commuters who utilise the existing rail network which is considered an unacceptable parking outcome.

Property devaluation

VCAT has determined on many occasions that property values are not a relevant planning consideration.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

The application has been assessed against the Whittlesea Planning Scheme, and in particular the objectives and standards of Clause 55.  The proposal demonstrates an unsatisfactory level of compliance.  It is considered that the proposal demonstrates an overdevelopment of the site that will subsequently have a detrimental impact upon:

·    The character of the neighbourhood;

·    The amenity of surrounding residential properties;

·    The amenity of future residents living on the site;

·    The safety of future residents living on the site;

·    The energy costs and liveability of future residents living on the site;

·    Pedestrian and vehicle safety; and

·    On-street parking.

Accordingly, refusal of the application is recommended.

A more suitable design response with reduced dwellings and increased setbacks, spacing and open space would be more site responsive and characteristic of the area.

 

 

Recommendation

THAT Council resolve to Refuse Planning Application No, 718936 and issue a Refusal to Grant a Planning Permit for the construction of two dwellings in front of an existing dwelling on the following grounds:

1.       The proposal does not achieve satisfactory compliance with Clause 55 (ResCode) of the Whittlesea Planning Scheme, particularly in relation to:

a)      Clause 55.02-1 – Neighbourhood Character;

b)      Clause 55.02 – 2 – Residential Policy;

c)      Clause 55.03-5 - Energy Efficiency;

d)      Clause 55.03-7 – Safety;

e)      Clause 55.03-8 – Landscaping;

f)       Clause 55.04-3 – Daylight to existing windows;

g)      Clause 55.05-2 – Dwelling Entry;

h)      Clause 55.06-1 – Design Detail.

2.       The proposal will result in an overdevelopment of the site and have an adverse impact on neighbourhood character.

 

Council Resolution

Moved:                       Administrator Billson

Seconded:                Administrator Duncan

 

THAT Council resolve to adopt the Recommendation..

Carried

 

 


Ordinary Council Minutes                                 Tuesday 7 July 2020

 

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Ordinary Council Minutes                                                                                                                                                                                                                                                                                     Tuesday 7 July 2020

 


 

 


Ordinary Council Minutes                                 Tuesday 7 July 2020

 

6.1.2      84-86 Dalton Road, Thomastown - Planning Permit Application No. 719190 - Use and Development of a Child Care Centre and an Alteration of Access to a Road in a Road Zone, Category 1

Attachments:                        1       Locality Maps

2       Architectural Plans   

Responsible Officer:            Director Partnerships, Planning & Engagement

Author:                                  Senior Planning Officer   

APPLICANT:                                  A Clarke Planning Pty Ltd

COUNCIL POLICY:               22.05     Child Care Centre Policy

ZONING:                                General Residential Zone

                                               Road Zone, Category 1

OVERLAY:                            Development Contributions Plan Overlay

 

REFERRALS:                        VicRoads/DoT

                                                EPA

                                                Early Years

City Design and Transport

Parks and Urban Design

Strategic Planning and Economic Development    

OBJECTIONS:                       Eleven (11)

RECOMMENDATION SUMMARY

That Council resolve to Refuse Planning Application 719190 and issue a Refusal to Grant a Planning Permit for the use and development of a child care centre and an alteration of access to a road in a Road Zone, Category 1 at 84-86 Dalton Road, Thomastown.  

KEY FACTS AND / OR ISSUES

·    The applicant proposes to develop and use the site as an 88 place child care centre. The proposal includes the provision of 20 parking spaces at a basement level within the site, with one vehicle access point for ingress and egress.

·    Advertising of the application resulted in 11 objections being received.  The grounds of objection relate to a there being an oversupply of child care centres within the area, potential amenity based impacts associated with the use and increase in traffic and noise.

·    Two previous child care centre proposals made by the same applicant have been refused on the site.  Most recently it was refused at a Council meeting on 2 October 2018.  This refusal was upheld at Victorian Civil and Administrative Tribunal on 11 July 2019. 

·    A child care centre on this site does not appropriately respond to Clause 22.05 Child Care Centre Policy due to its location within an established low scale residential area, on a main road and does not fulfil a demonstrated need.

 

Report

SITE AND SURROUNDING AREA

The subject site is the combination of two allotments (no. 84 and no. 86), located on the eastern side of Dalton Road (See Attachment 1).  Dalton Road is a dual carriageway with two lanes in each direction and a substantial median strip separating the different directions of traffic.  Both sides of Dalton Road have a dedicated bike lane, located outside the next–to-kerb parking areas.  The nearest break in the median to cross the road, to get to the site, when travelling from the south, is the Dalton Road and Darebin Drive intersection located 130m north of the site. 

The overall site is approximately 1094m2 in area and is generally flat and of a regular shape.  There is a combined frontage to Dalton Road of 30.6m. The site currently contains one single-storey dwelling on each allotment and outbuildings. There are a number of trees dispersed on both the site and on the abutting nature strip. 

Abutting the site on all sides are single storey dwellings being mostly detached with secluded private open spaces within the side and rear of each lot.  The surrounding area is generally used and developed for residential purposes.  In proximity to the site, approximately 80 metres south-west, there is an extensive area used and developed for industrial purposes.

The subject site is also located in proximity to the following sites, services and infrastructure:

 

·     CNH Nursing Home (40m west).

·     Bus Route 556 Epping Plaza SC to Northland SC (95m south).

·     Bus Route 559 Thomastown via Darebin Drive (235m northwest).

·     Nick Ascenzo Park (280m northwest).

·     Metropolitan Ring Road (300m south)

·     Thomastown Learning Centre (Childcare) (430m north).

·     Thomastown East Primary School (660m northwest).

·     Dalton Road Preschool (820m north).

·     Lalor Secondary College (1.1km North).

·     Happy Campers Day Care (1.3km East)

·     St John Primary School (1.3km northeast).

·     Lalor Living and Learning Centre – Occasional care (2.2km northwest).

relevant HISTORY

Planning Application 715747 was received on 6 January 2016 for the use and development of a child care centre, reduction of car parking requirements and alteration of access to a road in a Road Zone Category 1. The proposal received four (4) objections. This application was later refused by Council on 19 July 2016.

An application for review was lodged with VCAT (Reference P1503/2016). VCAT order dated 9 March 2017 gave an oral decision and no permit was granted.

On 16 October 2017 planning application 717050 was received by Council. The application received fifteen (15) objections. This application was later refused by Council on 2 October 2018.

An application for review was lodged with VCAT (Reference P2247/2018). VCATs order dated 11 July 2019 upheld Councils decision and no permit was granted.

Both planning applications (715747 and 717050) were lodged by the same applicant.

Proposal

The application proposes the use and development of the land at No. 84-86 Dalton Road, Thomastown for a child care centre (See Attachment 2). The proposed child care centre is summarised as follows:

§  The proposal will cater for a maximum capacity of 88 children, aged 0 to 6 years old;

§  Hours of operation: 7am to 6.30pm Monday to Friday;

§  It will provide 20 car spaces, including one accessible (disabled) car space will be provided in a basement parking area accessed via Dalton Road;

§  417m2 external play space located north and east of the child care centre building.  There will also be a balcony for outdoor entertainment of at least 195m2 facing north;

§  The built form is three level, double storey with basement car park of contemporary design with a flat roof.  The external colours and materials include a combination of rendered brick and foamboard of white and light grey colours.

§  The site will provide five rooms and will have play areas at both ground and first floor levels. 

§  The double storey child care centre building will have an overall height of 9.28m;  and

§  A 1m high steel fence will be provided to the Dalton Road frontage.

Public Notification

Advertising of the application has resulted in eleven (11) objections being received.  The grounds of objection can be summarised as follows:

1.       There is a low occupancy rate to child cares in the area and there is no demand for another centre.

2.       Amenity impacts including loss of light and bulk from the proposal into the adjoining dwelling.

3.       Increased traffic generation and safety concerns.

4.       Noise and disruptions to adjoining dwelling.

 

ASSESSMENT AGAINST THE WHITTLESEA PLANNING SCHEME

 

PLANNING POLICY FRAMEWORK

 

Clause 11.01-1R – Settlement – Metropolitan Melbourne

 

Strategies of this Clause include to:

 

§ Maintain a permanent urban growth boundary around Melbourne to create a more consolidated, sustainable city and protect the values of non-urban land;

§ Develop a network of activity centres linked by transport; consisting of Metropolitan Activity Centres supported by a network of vibrant major and neighbourhood activity centres of varying size, role and function; and

§ Create mixed-use neighbourhoods at varying densities, including through the development of urban-renewal precincts, that offer more choice in housing, create jobs and opportunities for local businesses and deliver better access to services and facilities.

 

Clause 13.05-1S – Noise Abatement

 

Strategies of this Clause include to:

 

§ Ensure that development is not prejudiced, and community amenity is not reduced by noise emissions, using a range of building design, urban design and land use separation techniques as appropriate to the land use functions and character of the area.

 

Clause 13.07-1S – Land Use Compatibility

 

This Clause seeks to safeguard community amenity while facilitating appropriate commercial, industrial or other uses with potential off-site effects.

 

Clause 15.01-1R – Urban Design – Metropolitan Melbourne

 

This Clause seeks to create a distinctive and liveable city with quality design and amenity.  Strategies of this Clause include to:

 

§ Support the creation of well-designed places that are memorable, distinctive and liveable. 

 

Clause 15.01-2S – Building Design

 

This Clause seeks to achieve building design outcomes that contribute positively to the local context and enhance the public realm.  Strategies of this Clause include to:

 

§ Ensure development responds and contributes to the strategic and cultural context of its location;

§ Minimise the detrimental impact of development on neighbouring properties, the public realm and the natural environment; 

§ Ensure the form, scale, and appearance of development enhances the function and amenity of the public realm;

§ Ensure buildings and their interface with the public realm support personal safety, perceptions of safety and property security;

§ Ensure development provides safe access and egress for pedestrians, cyclists and vehicles; and

§ Ensure development provides landscaping that responds to its site context, enhances the built form and creates safe and attractive spaces.

 

Clause 17.02-1S – Business

 

This Clause seeks to encourage development that meets the community’s needs for retail, entertainment, office and other commercial services.  Strategies of this Clause include to:

 

§ Ensure commercial facilities are aggregated and provide net community benefit in relation to their viability, accessibility and efficient use of infrastructure;

§ Locate commercial facilities in existing or planned activity centres;

§ Provide new convenience shopping facilities to provide for the needs of the local population in new residential areas and within, or immediately adjacent to, existing commercial centres; and 

§ Provide small scale shopping opportunities that meet the needs of local residents and workers in convenient locations.

 

LOCAL PLANNING POLICY FRAMEWORK

 

Clause 21.08-1 - Urban Design

 

This Clause seeks to support places and spaces that connect people.  Strategies of this Clause include to:

 

§ Utilise urban design principles to support built outcomes which encourage connection to place and the community.

 

Clause 22.05 – Child Care Centres

 

Planning Scheme Amendment C223 was gazetted on 4 April 2019 and amended Clause 22.05 of the Whittlesea Planning Scheme.

 

Policy Basis statements for this Local Planning Policy state that it is important that child care centre proposals respond to a genuine community demand. These facilities should complement broader land use objectives and be established in a timely manner in the locations that are identified in development plans and other incorporated documents.

 

This Clause also seeks:

 

§ To support child care centres in appropriate locations and that fulfil a demonstrated need for the local community in order to complement broader land use objectives; 

§ To facilitate child care centres in strategic locations that have good access to existing or future planned public transport, community, educational, commercial and recreational facilities;

§ To support and prioritise child care centres adjacent to or within an Activity Centre, or co-located with appropriate community service uses in a planned community hub;

§ To discourage child care centres located on larger lots that are intended for medium density housing;

§ To ensure the siting and design of child care centres positively contribute to the character and appearance of established and establishing residential areas by having regard to:

­ The design of building frontages at footpath level to offer visual interest, passive surveillance and opportunity for social interaction;

­ The prioritisation of pedestrian movement through the site, separate to vehicular access;

­ The adequate provision for on-site car parking;

­ The traffic generated by the proposal and the potential impact on the existing road network and pedestrian safety; and

­ A high quality of landscaping.

 

It is considered the proposed child care centre is not acceptable for the following reasons:

 

Need and Preferred Location of Centres

 

It is policy to:

§  Require applications to demonstrate a need for that facility in the local community having regard to the economic operation of the facility and other existing or planned facilities located, or to be located, as part of a community hub.

§  Provide for child care centres that are:

 

­   Within at least a 400m walkable distance (measured by the shortest route reasonably accessible on foot) to an existing or proposed activity centre or recognised community activity cluster;

­   Co-located with similar appropriate non-residential uses (i.e. retail, education facilities, active open space facilities etc.);

­   Within at least a 200m walkable distance (measured by the shortest route reasonably accessible on foot) from an existing or future planned public transport stop or train station;

­   In locations that are readily and safely accessible by road, public transport, bicycle and pedestrian networks;

­   Encourage child care centres on collector roads and discourage childcare centres on, or within proximity to arterial roads;

­   Provide for flexibility and discretion in allowing child care centres that serve catchments beyond the local level in established or establishing residential areas, where they are located in or adjacent to activity centres or sited on collector roads that avoid extra generation of traffic on residential streets; and

­   Discourage the co-location of child care centres with incompatible non-residential uses.

 

§  Encourage child care centres on collector roads and discourage child care centres on, or within proximity to arterial roads.

§  Provide for flexibility and discretion in allowing child care centres that serve catchments beyond the local level in established or establishing residential areas, where they are located.

§  Discourage the co-location of child care centres with incompatible non-residential uses.

 

The applicant has not submitted a Childcare Needs Assessment. Council’s Early Years Team has reviewed the proposal against its own statistical data. Council’s data indicates that of 1364 0-4 year olds at 2021, with a participation rate of 19% (Whittlesea), there will be a surplus of 384 child care places within the Thomastown area. The participation rate for Greater Melbourne is 30%.  Based on the higher participation rate, there will still be a surplus of 234 places for the Thomastown area. Council’s statistics are summarised in the table below:

 

Sub

Precinct #

Catchment Area Boundary (clockwise from north to west)

0 - 4

year

olds @ 2021

VPA WSEA Participation Rate (PR) of 19%

VPA Greater Melbourne (GM) PR 30%

Current approved places

Proposed approved places as at April 2020

Total Places (Approved and Proposed)

Surplus (-) / Deficit (+) at WSEA PR

Surplus (-) / Deficit (+) at       GM PR

1

(N) Barry Rd/Hurtle St 

(E) High St                                    (S) Ring Road                 (W) Merri Creek

856

163

257

75

183

258

-95

-1

2

(N)McKimmies Road  

(E) Darebin Creek                       (S) Heyington Ave/Ring Rd                                     (W) High St                   

508

97

152

215

55

270

-173

-188

3

(N) Ring Road                       (E) Darebin Creek                      (S) Mahoney's Rd/Keon Pde                                                  (W) Merri Creek         

0

0

0

115

0

115

-115

-115

Total

 

1364

260

490

405

238

643

-384

-234

 

The subject site is located outside of any Activity Centre or recognised community activity cluster with the closest being located at least 1.2km to the west of the site.  The proposal is also not co-located with an appropriate non-residential use. 

The policy clearly sets out locational criteria for child care centres, including walkable distances to existing or proposed Activity Centres and public transport facilities, as well as appropriate non-residential uses to co-locate proposals with. 

 

The policy also requires that proposals are readily accessible by varying transport modes, not just vehicles.  This is to ensure that child care centres really are appropriately located to fulfil community needs, provide for a range of activities to be undertaken at the location, and can be easily accessed by modes other than vehicles.

The site is serviced by bus routes 559 and 556 however, the site is approximately 1.7km east of Thomastown train station. The site is located on eastern side of Dalton Road which has been developed and used for low scale residential purposes.  To the south west of the site, between Heyington Avenue and the Metropolitan Ring Road, land has been developed and used for industrial uses.  The proposed child care centre, therefore, will not be co-located with similar non-residential uses. 

The proposed child care centre will front Dalton Road which is an arterial road (Road Zone Category 1).  This is contrary to the Child Care Centre Policy which requires centres to be located on collector roads and not on or within proximity to arterial roads.    

 

Siting, Design and Built Form

 

It is policy to:

§  Encourage proposals that:

­   Positively contribute to and respect the existing or proposed character of the surrounding neighbourhood context, having regard to scale, height, massing, setbacks, building, roof form etc.

­   Minimise the extent of carparking in the front by providing a front building setback consistent with existing or future surrounding front setbacks.

­   Provide clearly defined, accessible entries that address the street frontage and are a design feature of the building.

­   Provide facades that contain a variety of quality finish materials and include transparent glazing to enhance the presentation of the building.

­   Provide a mix of high quality solid and permeable fencing treatments of a low height that integrate with the overall design of the child care centre building along the frontage of a site within the public realm.

§  Encourage a ‘statement’ built form response for corner sites that address the building design, access arrangements, window treatments, fencing treatments and landscaping.

 

The proposal is surrounded by low scale residential dwellings being mostly single storey, brick dwellings with pitched tiled roofs.  This section of Dalton Road is characterised by detached dwellings with the main secluded private open spaces located to the rear.  The proposal does not positively contribute to the character of the area as it provides a built form of poor architectural standards with minimal southern setbacks.

The proposal lacks diverse materials and finishes with the proposed ‘light grey’, ‘dark grey’, and ‘white’ rendered finishes not creating a visually stimulating building.

 

In addition, the proposed 2.2m-2.8m high acoustic wall (height dependent on ground level) fencing on the ground floor interfaces with the neighbouring properties.  These walls are 400mm to 1000mm higher than a typical 1.8m high timber fence and create a blank barrier and interface with neighbouring properties.  Although this outcome has been driven by the previous VCAT response concerning noise mitigation, the actual built form outcome is not supported.  This type of barrier in terms of height, activation, and materiality will exacerbate issues with access to light and visual permeability.

 

 

Play Spaces and Landscaping 

 

It is policy to:

§  Encourage external play areas to be designed and located to provide a high standard of amenity having regard to slope, solar orientation, shade techniques, high quality landscaping, external noise sources and traffic related air impacts from arterial roads.

§  Encourage north facing play spaces, where practicable.

§  Provide for landscaping within the front setback which contributes and responds to the public realm and screens any carparking.

 

Whilst the proposed play space is distributed between east and north facing, it’s location at the balcony provides a poor response to amenity impacts such as traffic related air impacts and noise from Dalton Road.  This application was referred to the Environmental Protection Authority who also raised concerns with the location of a child care centre like this on main roads due to air and noise pollution. 

 

An acoustic report has been lodged with the application which required additional screening and measurements to reduce any potential noise from Dalton Road.  However, no measures have been proposed to address traffic related air impacts from the proximity to major roads.

A 8.0 metre landscape buffer is proposed along the frontage of the site, which is considered favorably to contribute to the public realm. This space could be improved by the retention of the existing Spotted Gum. The mature size of this tree and its contribution to the amenity and character of the surrounding area warrants its retention and protection.

 

Car Parking, Vehicle Access, Car Park Layout and Traffic

It is policy to:

§  Encourage outcomes where the expected increase in traffic does not adversely affect the amenity, environment or safety of the surrounding locality.

§  Provide car parking at the side or rear of a property where practicable.

§  Provide car parking within basement and / or undercroft parking areas, for developments within activity centre locations or for larger child care centre proposals.

§  Avoid tandem carparking, including for staff parking arrangements.

§  Ensure car parking areas and driveways are designed to contribute to the functionality, safety and appearance of the development by having regard to:

­   Convenience of access, with well-defined vehicle entry points and separate access for pedestrians.

­   Enablement of vehicles including waste collection to exit the site in a forward direction onto abutting roads.

The proposed car park will be provided at the basement and being accessed via a double width access from Dalton Road.  The layout of the proposed car park is generally considered safe and functional.       

 

General Amenity, Waste Disposal and Collection

It is policy to:

§  Provide for the visual and acoustic privacy of, and minimise odour impacts to adjoining or nearby properties through the sensitive siting of carparks, play areas, service and waste collection areas, storage areas, windows, doors and the use of appropriate design, fencing and landscaping techniques.

§  Ensure that waste collection areas are separated from general parking and access / egress areas.

The child care centre building will be setback 1.24m (ground floor) and 3.0m (first floor) from the closest southern residential interface. 

The play spaces located directly to the east will be adjoining the secluded private open spaces and sensitive interface with No. 7 Wembley Court.  This dwelling shares its full rear boundary with No. 84 and No. 86 Dalton Road.  A new 2.2m high acoustic double side fence with an additional 600mm in a 45 degree angle crank at top.  This new fence may reduce any noise generated by the proposal, however, it creates additional amenity concerns relating to access to light, visual permeability and generally a poor outcome.

The waste storage area and bins will be located within the basement car parking area.  A waste management plan has been lodged with the application and is considered satisfactory subject to conditions included to any planning permit issued.

 

General Residential Zone (Schedule 5)

 

The subject site is located within the General Residential Zone – Schedule 5 (GRZ5).  The purpose of the General Residential Zone is:

 

§  To encourage development that respects the neighbourhood character of the area;

§  To encourage a diversity of housing types and housing growth particularly in locations offering good access to services and transport; and

§  To allow educational, recreational, religious, community and a limited range of other non-residential uses to serve local community needs in appropriate locations.

 

Pursuant to Clause 32.08-2 of the Whittlesea Planning Scheme, the use of land for the purpose of a child care centre within the General Residential Zone (GRZ1) is a Section 2 – permit required use.  Pursuant to Clause 32.08-9, a permit is required to construct a building or construct or carry out works for a use in Section 2 of Clause 32.08-2.  The proposed use and development of a child care centre requires planning permit. 

 

Along with the decision guidelines outlined in Clause 65 of the Whittlesea Planning Scheme, Clause 32.08-13, a responsible authority must consider the following when assessing applications for non-residential uses and developments:

 

§  Whether the use or development is compatible with residential use;

§  Whether the use generally serves local community needs;

§  The scale and intensity of the use and development;

§  The design, height, setback and appearance of the proposed buildings and works;

§  The proposed landscaping;

§  The provision of car and bicycle parking and associated accessways;

§  Any proposed loading and refuse collection facilities; and

§  The safety, efficiency and amenity effects of traffic to be generated by the proposal.

 

It is considered the proposal does not comply with the purposes and decision guidelines of the General Residential Zone.  The proposed child care centre does not accord with the directions of Clause 22.05 as it will result in an oversupply of childcare spaces, will provide a poor design and built form from the existing and preferred residential character and will result in amenity impacts to adjoining residents. Therefore, the development and use are not considered an appropriate location for an additional child care centre. 

 

Development Contributions Plan Overlay (Schedule 3)

Clause 45.06 Development Contributions Plan Overlay – Schedule 3 applies to the subject land. Pursuant to Clause 45.06 of the Whittlesea Planning Scheme, the Development Contributions Plan Overlay enables the levying of contributions for the provision of works, services and facilities prior to development commencing.  Schedule 3 to the overlay requires contributions for drainage infrastructure for commercial development at a current rate of $4.02 per square metre of the total site area.  This requirement must be included as a condition on any planning permit that is issued.

PARTICULAR PROVISIONS

 

Clause 52.06 – Car Parking

 

Clause 52.06 of the Whittlesea Planning Scheme prescribes the rate and design standards

for car parking spaces required on site.  Pursuant to this clause, 20 car spaces are required.

As the proposal includes basement car parking of 20 spaces, this requirement has been

appropriately met.

 

Furthermore, Clause 52.06-8 requires vehicles parked in the last space of a dead-end access way in car parks must be able to exit in a forward direction with one manoeuvre.  The inclusion of a vehicle swept path plan must be submitted for all parking spaces at a blind aisle to demonstrate that this manoeuvre is acceptable. A condition to any planning permit issued will be able to deal with this concern.

 

Clause 52.29 – Alteration of Access to a Road Zone, Category 1

 

Dalton Road is a ‘Road Zone Category 1’.  The proposal includes alteration of access to the

road, which is required to be referred to Department of Transport as the road manager. 

 

Ultimately, there was no objection subject to conditions to any permit issued that relate to the construction of the crossover and the provision of 12 metre long parking restrictions to the north of the site.

Comments on Grounds of Objection

1.       There is a low occupancy rate to child cares in the area and there is no need for another 

As discussed in the body of this report, there appears to be an existing and expected oversupply of child care spaces within the area of Thomastown and specifically between the precinct of the subject site.

2.       Amenity impacts including loss of light and bulk from proposal into adjoining dwelling

In relation to amenity impacts to adjoining dwellings, it is acknowledged that there will be a detrimental impact into northern windows from No. 82 Dalton Road.  Clause 32.08-13 requires consideration of the design, height, setback and appearance of the proposed buildings and works.  The proposed southern setbacks provided are minimum and will result in excessive shadowing into windows and open space.

 

3.       Increased traffic generation and safety concerns

The proposal has been referred to Councils Engineers who, subject to conditions included to any planning permit, considered the proposed access to the site, parking areas and traffic generation to be an acceptable outcome for this site.

 

4.       Noise and disruptions to adjoining dwelling

It is acknowledged that there would be noise that would come from the site due to the nature of the proposed use.  As noted above, peak outdoor play times are conventionally during daytime hours.  Further, children are also generally indoors for the start and end of the day.  This concern could partially be addressed via the proposed acoustic treatments mentioned earlier in the report.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

The application has been assessed against the requirements of the Whittlesea Planning Scheme.  It is considered the child care centre use is not generally in accordance with the Child Care Centre Policy at Clause 22.05, and the layout and design of the development results in an unacceptable outcome for an existing established residential area.

 

 

Recommendation

THAT Council resolve to Refuse Planning Application No. 719190 and issue a Refusal to Grant a Planning Permit for the use and development of the land for a child care and creation of access to a road in a road zone, category 1 on the following grounds:

1.       The proposed child care centre is contrary to Clause 22.05 – Child Care Centres of the Whittlesea Planning Scheme.

2.       The proposal is contrary to Clause 32.08 General Residential Zone – Schedule 5 of the Whittlesea Planning Scheme.

Council Resolution

Moved:                       Administrator Wilson

Seconded:                Administrator Duncan

 

THAT Council resolve to adopt the Recommendation.

Carried

 

 


Ordinary Council Minutes                                 Tuesday 7 July 2020

 

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Ordinary Council Minutes                                                                                                                                                               Tuesday 7 July 2020

 

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Ordinary Council Minutes                                 Tuesday 7 July 2020

 

6.1.3      35 Wedge Street Epping - Planning Permit Application No. 717237 - Construction of a four storey apartment building containing 33 dwellings

Attachments:                        1       Locality Maps

2       Architectural Plans   

Responsible Officer:            Director Partnerships, Planning & Engagement

Author:                                  Planning Officer   

APPLICANT:                                  Petridis Architects

COUNCIL POLICY:               21.09 Housing

                                               22.11 Development Contributions Plan Policy

                                               22.16 Housing Diversity and Design

ZONING:                                Activity Centre Zone (Schedule 1)

OVERLAY:                            Development Contributions Plan Overlay (Schedule 3, 14)

                                               Parking Overlay (Schedule 1)

OBJECTIONS:                       Two objections (2)

RECOMMENDATION SUMMARY

That Council resolve to approve Planning Application No. 717237 and issue a Notice of Decision to Grant a Planning Permit, for the construction of a four-storey residential building (plus a basement) comprising 33 dwellings, at 35 Wedge Street Epping.

KEY FACTS AND / OR ISSUES

·    The application seeks a permit for the development of 35 Wedge Street Epping with a four-storey residential building (plus a basement) comprising of 33 dwellings.

·    Notification of the application was undertaken and two (2) objections were received. Main grounds of objection include: overshadowing, traffic and car parking, construction impacts and impact on property values.  These objections were taken into consideration as part of the assessment.

·    The proposal is appropriately located within an Activity Centre Zone, where increased densities consistent with an apartment building are strongly encouraged.

·    The proposal accords with the purposes and design standards of Clause 52.06 – Car Parking as well as the objectives and standards of Clause 55 – ResCode of the Whittlesea Planning Scheme.

 

Report

SITE AND SURROUNDING AREA

The subject site is located on the southern side of Wedge Street in Epping, approximately 350m west of Epping train station (see Attachment 1 Locality Map).

 

The land is relatively flat and regular in shape, with a frontage of 21.5m to Wedge Street, a depth of 50.3m and a total site area of 1,081.7m².

 

The site currently contains a large building located along the western half of the site, which contains four dwellings. The eastern half of the site contains vegetation, car parking spaces and a wide shared accessway.

 

The surrounding area is of mixed character, comprising of single storey standard density dwellings and medium density developments of both single and double storey of varying ages.

 

Directly to the west and east of the site are single storey medium density developments, while the lots to the south of the site contain single storey detached dwellings and outbuildings. The abutting land to the east, south and west (within close proximity to the shared boundary) does not contain any vegetation, noting vegetation on the abutting land to the west was removed as part of a private agreement between the respective owners. 

Medium density housing is located at 29, 31, 33, 37, 47, 49, 51, 53 Wedge Street, 36, 42, 48 Cooper Street, 1 and 5 Davisson Street, and 1 and 2 Howard Street.

The site is located in proximity to the following sites, services and infrastructure:

·    Bus Route 356 – Wollert East to Epping Station (350m east); 

·    Bus Route 357 – Wollert East to Epping Station (350m east);

·    Bus Route 369 – Epping Plaza to South Morang Station (350m east);

·    Bus Route 557 – Lalor and Thomastown Circle Route (350m east); 

·    Epping train station (350m east);

·    Epping Plaza (700 southwest);

·    High Street shops (300m west);

·    Saint Peter’s Primary School (50m north); and

·    Darebin Creek (1km  east).

restrictions and easements

The Certificate of Title submitted as part of the application indicates the site is not covered by any Restrictive Covenants or Section 173 Agreements.  Furthermore, a 2.4 metre wide easement runs along the southern rear boundary. 

Proposal

The application seeks approval for the construction of a four-storey apartment building (plus a basement), comprising of 33 dwellings (see Attachment 2 - Architectural Plans). The existing dwellings and associated structures will be demolished.

 

The proposal is summarised as follows:

·    The apartment building will be four storeys and a basement which is accessed from a ramped access point from Wedge Street. The maximum height of the development from ground level is approximately 12.7m.

·    The proposed development consists of a mix of one and two bedroom apartments, with varying layouts and designs provided. There are seven, one bedroom apartments and 26 two bedroom apartments.

·    The internal size of the proposed apartments range from 48m2 to 77m2.

·    The apartments are all allocated a single car space in the basement.

·    A total of 33 car parking are spaces are provided within the basement, including the use of five car stackers.

·    A north facing communal area 70m2 in size is proposed to be provided on Level 4.

·    The proposed site coverage is 64%, with 9.1% permeability on site.

Further details of the proposal are outlined on the architectural plans (see Attachment 2 Architectural Plans).

Public Notification

The application was advertised by way of sending notices to adjoining property owners and occupiers as well as a sign at the front of the site. Pursuant to Clause 37.08-8 of the Activity Centre Zone, an application under Clause 37.08-5 is exempt from notice unless the Schedule to the Zone specifies otherwise.  Schedule 1 of the Activity Centre Zone does not exempt this proposal from notice because:-

·    The land is located within Precinct 1B; and

·    The proposed development does not comply with Standards B17-B22 of Clause 55 – ResCode, specifically Standard B18. 

Advertising of the application has resulted in two (2) being received.  The grounds of objection are summarised as follows:

1.       Increased traffic and street parking;

2.       Overshadowing;

3.       Impacts from construction works, including privacy concerns, noise, dust, disruption to foundations, NBN disruptions, and traffic; and

4.       Impacts to property value and rental income.

REFERRALS

No external referrals of the application were required pursuant to the Whittlesea Planning Scheme.

PLANNING CONTROLS

The land is located within an Activity Centre Zone – Schedule 1 and is affected by; a Development Contributions Plan Overlay – Schedules 3 and 14 and a Parking Overlay – Schedule 1.  The land is located within Precinct 1B of the Epping Central Structure Plan, which is contained within the Activity Centre Zone.  The site is located within close walking distance of the Principal Public Transport Network.     

Pursuant to Clause 37.08-5 of the Activity Centre Zone, a permit is required to construct a building or construct or carry out works, unless the Schedule to the Zone specifies otherwise.  Schedule 1 of the Activity Centre Zone lists the types of buildings and works for which no permit is required.  The proposed development does not satisfy any of the no permit required types.

ASSESSMENT AGAINST CLAUSE 58 OF THE WHITTLESEA PLANNING SCHEME

The following table provides details on whether the proposal complies with the requirements of Clause 58 of the Whittlesea Planning Scheme.  Under these provisions a development:

·    Must meet all of the objectives.

·    Should meet all of the standards.

If Council is satisfied that an application for an alternative design solution meets the objective, the alternative design solution may be considered.

 

 

P - Compliance
X - Non Compliance

Objectives

Standards

Comments

58.02-1

D1

Urban Context

P

Condition required

Council’s Urban Designers have raised concerns over the use of obscured glazing, which reduces connectivity between the building and the neighbouring urban environment.  A condition should be placed on any permit issued requiring the use of privacy ledges, or other alternate measures, to address overlooking to the satisfaction of Council. 

58.02-2

D2

Residential
Policy

P

P

The proposal is considered to be generally in accordance with the strategic direction of Precinct 1 of the Epping Central Structure Plan to establish higher density housing in a pedestrian friendly environment, adjacent to community infrastructure and public transport facilities. 

58.02-3

D3

Dwelling
Diversity

P

P

The proposal includes; seven one-bedroom apartments and 26 two-bedroom apartments. 

58.02-4

D4

Infrastructure

P

P

The site is fully serviced with electricity, gas, water, sewerage and drainage.  Council’s Engineers also support the proposal, subject to standard conditions on any permit issued.

 

 

58.02-5

D5

Integration with
the Street

P

P

The entrance to Apartment G.1 and the remainder of the building are both framed with feature white oak cladding to assist in way finding and a sense of identity. 

Brick front fencing is present and ranges in height from 0.9 metres to 1.7 metres, however the portion of front fence with an overall height of 1.7 metres is limited to enclose the secluded private open space of Apartment G.1.  This design response is considered acceptable.     

58.03-1

D6

Energy Efficiency

P

P

The building has been orientated to make use of the northern element, including the provision of communal open space on the northern side.

Furthermore, the shadow diagrams provided indicate that the building will not unreasonably overshadow the existing medium density developments to the east and west of the site. 

 

58.03-2

D7

Communal Open Space

P

P

Communal open space has been provided on the fourth floor, well above Standard D7, which only requires communal open space for buildings with 40 or more apartments. 

58.03-3

D8

Solar Access to Communal Outdoor Open Space

P

P

The communal open space provided will be located on the north side of the building. 

58.03-4

D9

Safety

P

P

The entrance to the building is clear, identifiable and does not contain landscaping, which will render the area unsafe. 

 

58.03-5

D10

Landscaping

P

Condition required

The required deep soil areas of 81.1m² has been provided along both the northern Wedge Street frontage and the southern rear boundaries.

 

Both deep soil areas are dissected by either a brick front fence or a timber internal fence.  The provision of fences is unlikely to affect the growth of medium sized trees and is therefore considered acceptable. 

The rear deep soil area also contains the external storage sheds for Apartments G.5, G.6 and G.7.  The provision of external storage sheds will affect the growth of medium sized trees, therefore must be relocated to outside the deep soil area, which can be addressed as a condition of any permit issued. 

58.03-6

D11

Access

P

P

The 6.1 metre wide accessway represents 28.3% of the frontage of the site. 

The proposed crossover does not align with the proposed accessway, which should be rectified as a condition of any permit issued. 

58.03-7

D12

Parking Location

P

P

Both stairs and a lift connect the basement car parking area to the remainder of the apartments.

 

 

  

58.03-8

D13

Integrated Water and Stormwater Management

P

P

A Sustainability Management Plan was submitted as part of the application, which included a STORM Rating Report.  These were reviewed by Council’s ESD Planner who has confirmed that are satisfactory.

58.04-1

D14

Building Setback

P

Condition required

A cross section was provided to illustrate overlooking.  The cross section must be amended to address the following matters:-

·     The overall height of existing timber paling fences along the eastern, southern and western boundaries must be shown;

 

 

·     Any proposed anodised aluminium trellis screening along the eastern, southern and western boundaries must be shown;

·     Finished surface levels of all ground floor balconies and courtyards must be shown;

·     All ground floor screening must be a minimum of 1.8 metres above the finished surface level of the secluded private open space;

·     The eyeline provided in the cross section must be measured from the edge of the balconies;

·     Sightlines must be shown for all eastern and southern facing balconies; and

·     Any additional overlooking features to achieve an amenity outcome for the land to the east, south and west consistent with B22 – Overlooking of Clause 55.04-6 of the Whittlesea Planning Scheme. 

58.04-2

D15

Internal Views

P

Condition required

The floor plans show aluminium slat screening with 50.0% transparency to prevent overlooking between the proposed apartments.  This screening is considered ineffective to address overlooking and noise.  A condition should be placed on any permit issued required solid fin screens to the satisfaction of Council. 

58.04-3

D16

Noise Impacts

P

P

The site is not located near any noise sources identified in Table D3 – Noise Influence Area.

Noise sources such as lifts and stairs have been surrounding by bathrooms and walk-in-robes where possible.   

 

 

 

 

58.05-1

D17

Accessibility

P

Condition required

Previous architectural plans submitted with the application included specific pages outlining compliance with Standard D17.  The aforementioned pages were omitted from the current set of plans, which should be rectified as a condition of any permit issued. 

58.05-2

D18

Building Entry and Circulation

P

P

The internal hallways do not have any access to natural daylight or ventilation due to the orientation of apartments to the northern, eastern, southern and western facades.  This design response is considered acceptable.  

58.05-3

D19

Private Open Space

P

Condition required

The secluded private open space for Apartment G.10 sits above the ramp to the basement car park.  It is considered this secluded private open space qualifies as at podium level, therefore requiring 15.0m² of secluded private open space, with a minimum width of 3.0 metres.  This will require a redesign of Apartment G.10 and may include the provision of a European laundry.  This matter should be addressed as a condition of any permit issued.

Apartments 1.2, 1.3, 1.7, 2.2, 2.3 and 2.7 all have balconies less than the 8.0m² required by Table D5 – Balcony Size of D19 of Clause 58.05-3.  The required 8.0m² of balcony must be provided, while not further reducing side setbacks.  This matter should be addressed as a condition of any permit issued. 

The width of the balconies for Apartments 1.5, 1.6, 2.5, 2.6, P.3, P.4 and P.5 do not meet the minimum 2.0 metre width, which also should be addressed as a condition of any permit issued.

 

 

 

 

 

Finally, if air conditioning or heating units are located on the balconies of Apartments G.5, G.8, G.9, G10, 1.2, 1.3, 1.4, 1.7, 1.8, 2.2, 2.3, 2.4, 2.7 and 2.8, the areas of these balconies must be increased in accordance with Standard D19, which can be addressed as a condition of any permit issued.  

58.05-4

D20

Storage

P

Condition required

The ground floor plans indicate a minimum of 6.0m³ of external storage space will be provided, however the dimensions provided equate to 2.7m³ of external storage space only.  This discrepancy must be addressed on any amended plans submitted.

The remainder of external storage for the apartments is located within the basement. 

The external storage for the penthouses is acceptable. 

The areas of the external storage for the apartments on the first and second floors were not provided.  External storage areas for the aforementioned apartments must be provided in accordance with Table D6 – Storage of Standard D20 of Clause 58.05-4. 

Previous architectural plans submitted with the application included specific pages outlining compliance with Standard D20 for storage within each apartment.  The aforementioned pages were omitted from the current set of plans, which should be rectified as a condition of any permit issued.

58.06-1

D21

Common Property

P

P

Private and public areas have been clearly delineated. 

58.06-2

D22

Site Services

P

P

An intercom, mailboxes and service meters will be provided within recessed cabinetry within the main entrance airlock.  This design response is considered acceptable. 

58.06-3

D23

Waste and Recycling

P

Condition required

A Waste Management Plan was submitted as part of the application. 

A waste storage area will be provided in the basement car park.  Details of the provision of a water tap, drain, litter trap and waterproof power point, as recommended in the Waste Management Plan, must be shown on the architectural plans, which can be addressed as a condition of any permit issued.

The submitted Waste Management Plan requires a 1.2 metre wide clearance for the collection of waste and recycling bins.  A 1.165 metre wide clearance has been provided.  A 1.2 metre wide clearance must be shown on the architectural plans, which can be addressed as a condition of any permit issued.

The submitted Waste Management Plan included opportunities for the recycling of food and garden waste.  The architectural plans should be updated to provide facilities for the disposal of food and garden waste, which can form a condition of any permit issued.    

Swept path diagrams were submitted as part of the Waste Management Plan, which demonstrated that a Waste Wise mini rear loader, with a length of the 6.4 metres, could enter and exit the site in a forwards direction, however the layout of the basement car park has been amended since the submission of the Waste Management Plan.  A condition should be placed on any permit issued requiring an updated Waste Management Plan to ensure a waste collection vehicle can enter and exit the site in a forwards direction.  

 

 

 

 

58.07-1

D24

Functional Layout

P

Condition required

Previous architectural plans submitted with the application included specific pages outlining compliance with Standard D24 for bedroom and living room areas within each apartment.  The aforementioned pages were omitted from the current set of plans, which should be rectified as a condition of any permit issued.

58.07-2

D25

Room Depth

P

Condition required

Previous architectural plans submitted with the application included specific pages outlining compliance with Standard D25 for habitable room depth within each apartment.  The aforementioned pages were omitted from the current set of plans, which should be rectified as a condition of any permit issued.

58.07-3

D26

Windows

P

Condition required

Previous architectural plans submitted with the application included specific pages outlining compliance with Standard D26 for daylight to habitable room windows within each apartment.  The aforementioned pages were omitted from the current set of plans, which should be rectified as a condition of any permit issued.

58.07-4

D27

Natural Ventilation

P

Condition required

Previous architectural plans submitted with the application included specific pages outlining compliance with Standard D27 for natural ventilation within each apartment.  The aforementioned pages were omitted from the current set of plans, which should be rectified as a condition of any permit issued.

PLANNING ASSESSMENT of KEY ISSUES

The key issues for consideration are; whether the site is suitable for high density housing in the context of the Planning Policy Framework; whether the design of the proposal is acceptable in the context of the surrounding development and urban context; and whether the design response provides for reasonable amenity.

 

 

 

Compliance with Planning Policy Frameworks

 

The proposal is considered to be consistent with both State Planning Policy Framework and Local Planning Policy Framework.  The site is appropriately located within the Epping Metropolitan Activity Centre and more specifically Precinct 1B of the Epping Central Structure Plan, which encourages high density development of a scale detailed in the current proposal. 

 

Activity Centre Zone

 

The proposal satisfies the objectives and requirements of the Clause 37.08 Activity Centre Zone – Schedule 1. 

 

The provision of a four storey apartment building will significantly increase the density of new residential development within the area and will contribute to the diversity of size, type, number of bedrooms, price range, tenure and accessibility of dwellings.

 

The development satisfies the centre wide provisions pertaining to; environmentally sustainable design, address to the public realm, building height and massing, building setbacks, amenity, landscaping and open space, access and mobility, materials, fencing, and vehicle access and loading.  The following are noted:

·    A Sustainability Management Plan and Green Travel Plan were submitted as part of the application, which will ensure a high level of compliance. 

·    Communal open space has been provided to overlook Wedge Street and an individual entrance has been provided for Apartment G.1 from Wedge Street. 

·    The building will have an overall height of 13.4 metres, which is within the preferred height of 13.5 metres, as well as front, side and rear setbacks proportionate to the area and of a human scale. 

·    Overlooking has been minimised, with the use of privacy ledges to limit views into abutting habitable room windows and secluded private open spaces, but to maximize outlook across the area and good internal amenity. 

·    As the proposal contains more than ten apartments, a north facing communal open space has been provided and balconies contain a minimum width of 2.0 metres. 

·    Subject to conditions on any permit issued, the building will provide complete access for persons with limited mobility, as detailed in the BADS assessment. 

·    The materials and colours selected are varied, contemporary and do not contain fake stone cladding. 

·    Front fencing is consistent with the materials of the building and for the most part is less than 1.2 metres high. 

·    One crossover will service the basement car parking, which maximizes on-street car parking. 

·    Both visitor and resident bicycle parking spaces will be provided at the entrance to the site and within the basement car park.

·    The development also satisfies the objectives and requirements specific to Precinct 1 – High Street Village as identified earlier in this report.

 

 

 

 

 

Urban Context

 

The design of the development accords with the preferred urban context for Epping Central.  The development contains a reduced front setback, with car parking concealed within the basement car park.  The design of the building, subject to improved screening measures, represents a contemporary architectural style, which is well articulated, fit for purpose, adaptable, robust and resilient.  Furthermore, high quality landscaping has been incorporated into the design of the development. 

 

Sustainable Design, Including Stormwater Management

 

Clause 22.01 – Environmentally Sustainable Development and Clause 53.18 – Stormwater Management in Urban Development apply to the proposal.

 

This Clause seeks to achieve best practice in environmentally sustainable development from the design stage through to construction and operation.  Clause 22.01-4 – Application Requirements states a Sustainability Management Plan and Green Travel Plan must be submitted with any application for ten or more dwellings. 

 

Relevant purposes of the Stormwater Management in Urban Development Particular Provision include to ensure that stormwater in urban development, including retention and reuse, is managed to mitigate the impacts of stormwater on the environment, property and public safety, and to provide cooling, local habitat and amenity benefits.

 

The sustainable design and storm water measures meet the requirements. The proposal demonstrates a high level of commitment to sustainable design. Minor changes will be requested as a condition of the permit.

 

Better Apartment Design Guidelines

The proposal demonstrates a high level of compliance with the Better Apartment Design Guidelines.  Subject to minor modifications to address; deep soil areas, external storage, overlooking and other internal design requirements, which are unlikely to require a major redesign, the proposal is acceptable.

Car Parking, Bicycle Facilities and Accessways

 

Accessways, car parking and bicycle parking are governed by; the Principal Public Transport Network, the Parking Overlay – Schedule 1, Clause 52.06 – Car Parking and Clause 52.34 – Bicycle Facilities. 

 

Clause 45.09 – Parking Overlay – Schedule 1 applies to the site and the remainder of Epping Central.  The proposal satisfies the objectives and requirements of the Parking Overlay – Schedule 1. 

 

Three electricity supply points will be provided to enable electric cars to be charged.  Each car parking space has been allocated to each apartment.  Finally, a Green Travel Plan was submitted as part of the application.  Council’s Engineers have recommended amendments to the Green Travel Plan, which can be addressed as conditions of any permit issued.

 

 

 

 

 

 

Clause 52.06 of the Whittlesea Planning Scheme prescribes the rate and design standards for car parking spaces required on site.  Pursuant to this clause the following car spaces are required:

 

No. of dwellings

No. of bedrooms

Required rate of car space per dwelling

Total no. car spaces required

Total no. of car spaces provided

Complies

7

1

1

7

7

Yes

26

2

1

26

26

Yes

Total

 

 

33

33

Yes

 

Pursuant to Clause 52.06-5 of the Whittlesea Planning Scheme, visitor car space is not required as the subject site is identified as being within the Principal Public Transport Network Area as shown on the Principal Public Transport Network Area Maps (State Government of Victoria, August 2018).

 

The proposal is also assessed against the following Design Standards: -   

 

Requirements

Compliance

Comment

Number of Car Parking Spaces Required

P

As the site is located within the Principal Public Transport Network, the proposal generates a car parking requirement of 33 car parking spaces.  Exactly 33 car parking spaces will be provided on site, which satisfies the requirements of Table 1, as outlined above.        

Design Standard 1 – Accessways

Complies with condition

The latest architectural plans provided, which forms the basis of this assessment, do not include swept path diagrams to demonstrate that the amended layout can allow for all vehicles to enter and exit the site is a forwards direction, therefore a condition should be included on any permit issued for amended swept path diagrams to the satisfaction of Council. 

While corner splays have been provided, the encroachments allowed within the corner splays must not be more than 0.9 metres high (versus the 1.2 metres notated on the plans).  This should be rectified as a condition of any permit issued. 

Design Standard 2 – Car Parking Spaces (dimensions)

Complies with condition

The width of Car Parking Space Nos. 10 to 19, along the western side boundary, have not been notated. 

 

 

Furthermore, the clearances required from columns for Car Parking Space No. 10 to 20 and the clearance required for swinging doors for Car Parking Space Nos. 20 and 33 have not been provided or notated. 

These matters can be addressed as conditions of any permit issued. 

Design Standard 3 – Gradients

Complies with condition

The 1:8 ramp grade within the first 5.0 metres of the frontage does not meet the minimum 1:10 grade requirement.  Furthermore, due to the change in grade being greater than 1:8, the 2.0 metre transition section has also not been provided.  These matters will need to be addressed as a condition of any permit issued. 

Design Standard 4 – Mechanical Parking

Complies with condition

The mechanical parking proposed allows for a car clearance of 1.7 metres, which does not satisfy the minimum requirement of 1.8 metres.  This matter must also be addressed as a condition of any permit issued. 

Design Standard 5 – Urban Design

P

Complies

Design Standard 6 – Safety

P

Complies

Design Standard 7 – Landscaping

N/A

 

 

Clause 52.34 – Bicycle Facilities requires the provision of seven bicycle parking spaces for residents and four bicycle parking spaces for visitors.  Seven bicycle parking spaces have been provided in the foyer of the basement and six bicycle parking spaces have been provided within the ground floor walkway.  The number of bicycle parking spaces has been satisfied. 

 

The bicycle parking facilities within the basement car park and on the ground floor satisfy Clause 52.34-6 – Design of Bicycle Spaces.

 

Bicycle signage, pursuant to Clause 52.34-7, should be addressed as a condition of the Signage and Line Marking Plan. 

DEVELOPMENT CONTRIBUTIONS PLAN OVERLAY (SCHEDULE 3)

Development contributions are required; pursuant to Schedule 3 for drainage and pursuant to Schedule 14 as part of the Epping Central Structure Plan.  Both contributions are required prior to the endorsement of plans. 

 

Furthermore, a Community Infrastructure Levy is required and must be provided prior to the issue of a Building Permit. 

 

Based on the large sums required, it is recommended all three payments be provided prior to the endorsement of plans, which is considered reasonable in this instance and will therefore form conditions of any permit issued. 

Comments on Grounds of Objection

Increased traffic and street parking

The required number of car parking spaces for residents has been provided in accordance with the Whittlesea Planning Scheme. As the site is located within the Principal Public Transport Network, i.e. within walking distance to Epping train station, no visitor car parking is required to be provided on site.

The surrounding street network has the capacity for the additional traffic generation expected from the proposed development and the increase in traffic volumes is considered an acceptable outcome for the site and surrounds due to the location within the Activity Centre Zone.

Overshadowing of adjoining land

The assessment of the proposal against the requirements of Clause 58 demonstrates the shadowing complies with the relevant standard and is considered acceptable. The submitted shadow diagrams (see Attachment 2 – Architectural plans Sheet TPA13 and TPA14) demonstrates that the adjoining properties will not be significantly overshadowed by the proposed development consistent with the Standard.

Impacts from construction works, including privacy concerns, noise, dust, disruption to foundations, NBN disruptions, and traffic

Impacts from construction works are usually assessed at a later stage under the relevant Building Permit and any Council by-laws.  It is noted that a Construction Management Plan will be required to be submitted to Council’s Infrastructure Management Team to ensure the site is appropriately managed during construction.

Impacts to property value and impact to rental income

VCAT has determined on many occasions that property values and rental income are not a relevant planning consideration.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

 

 

 

Conclusion

The application has been assessed against the Whittlesea Planning Scheme and in particular; the State Planning Policy Framework, Local Planning Policy Framework, the Activity Centre Zone – Schedule 1, the Parking Overlay – Schedule 1, the Development Contributions Plan Overlay – Schedules 3 and 14 and several Particular Provisions, including Clause 52.06 – Car Parking, Clause 52.34 – Bicycle Facilities, Clause 53.18 – Stormwater Management in Urban Development and Clause 58 – Apartment Developments.  Subject to amendments by way of conditions on any permit issued, the proposal is considered acceptable and will appropriately sit within the urban context of Epping Central. As such approval of the application is recommended.  

 

Recommendation

THAT Council resolve to approve Planning Application No. 717237 and issue a Notice of Decision to Grant a Permit for construction of a four storey apartment building containing 33 dwellings in accordance with the endorsed plans and subject to the following conditions:

Payments Required

 

1.       Before the endorsement of plans, the permit holder must pay to Council, development contributions pursuant to Clause 45.06 - Development Contributions Plan Overlay - Schedules 3 and 14 of the Whittlesea Planning Scheme.  The development contributions will be annually indexed in accordance with movements in the Consumer Price Index (CPI) and calculated at the time of payment.

2.       Unless otherwise agreed in writing by the Responsible Authority, prior to the endorsement of plans, payment must be made to Council for Community Infrastructure Levy component required pursuant to Development Contributions Plan Overlay Schedule 14, unless they have entered into an agreement with the Responsible Authority made pursuant to Section 173 of the Planning and Environment Act 1987 (‘the Act’) and makes application to the Registrar of Titles to have the agreement registered on the title to the land under Section 181 of the Act, which provides for the payment of a Community Infrastructure Levy to Council prior to the issue of a Building Permit, in accordance with the provisions of the Development Contributions Plan applying to the land and Section 46O of the Act.

Amended Plans Required

 

3.       Before the development hereby permitted starts, a digital copy of amended architectural plans to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the architectural plans will be endorsed and will then form part of this Permit. The architectural plans must be generally in accordance with the plans; Job No. 17-131, Drawing Nos. TPA01 to TPA14, dated 22nd July 2019, by Petridis Architects, but modified to show:-

a.      Alternate screening measures (instead of obscure glazing) such as privacy ledges, to address overlooking to improve connectivity between the building and the neighbouring urban environment;

b.      The external storage sheds for Apartments G.5, G.6 and G.7 relocated to outside the rear deep soil area;

c.      The proposed crossover to align with the proposed accessway;

d.      The cross sections amended to show the following matters:-

i.     The overall height of existing timber paling fences along the eastern, southern and western boundaries;

ii.    Any proposed anodised aluminium trellis screening along the eastern, southern and western boundaries;

iii.   Finished surface levels of all ground floor balconies and courtyards;

iv.   All ground floor screening must be a minimum of 1.8 metres above the finished surface level of the secluded private open space;

v.    Any eyeline provided measured from the edge of the balconies;

vi.   Sightlines for all eastern and southern facing balconies; and

vii.  Any additional overlooking features to achieve an amenity outcome for the land to the east, south and west consistent with B22 – Overlooking of Clause 55.04-6 of the Whittlesea Planning Scheme. 

e.      The aluminium slat screening, with 50.0% transparency, to prevent overlooking between the apartments replaced with solid fin screens;

f.       Specific pages outlining compliance with Standard D17 of Clause 58.05-1 – Accessibility of the Whittlesea Planning Scheme;

g.      A redesign of Apartment G.10, which may include an European laundry, to facilitate the provision of 15.0m² of secluded private open space, with a minimum width of 3.0 metres, in accordance with Standard D19 of Clause 58.05-3 – Private Open Space of the Whittlesea Planning Scheme;  

h.      A redesign of Apartments 1.2, 1.3, 1.7, 2.2, 2.3 and 2.7 to facilitate the provision of 8.0m² of secluded private open space as required by Table D5 – Balcony Size of D19 of Clause 58.05-3 – Private Open Space of the Whittlesea Planning Scheme.  Any redesign must maintain the proposed side setbacks;

i.       The width of the balconies for Apartments 1.5, 1.6, 2.5, 2.6, P.3, P.4 and P.5 increased to a minimum of 2.0 metres as required by Table D5 – Balcony Size of D19 of Clause 58.05-3 – Private Open Space of the Whittlesea Planning Scheme.  Any redesign must maintain the proposed side and rear setbacks;

j.       If air conditioning or heating units are proposed to be located on the balconies of Apartments G.5, G.8, G.9, G10, 1.2, 1.3, 1.4, 1.7, 1.8, 2.2, 2.3, 2.4, 2.7 and 2.8, the areas of these balconies increased in accordance with Standard D19 of Clause 58.05-3 – Private Open Space of the Whittlesea Planning Scheme.  Any redesign must maintain the proposed side and rear setbacks;

k.      Dimensions for the ground floor external storage spaces, which equates to a minimum area of 6.0m³ (only 2.7m³ is shown) in accordance with Table D6 – Storage of Standard D20 of Clause 58.05-4 – Storage of the Whittlesea Planning Scheme;

l.       The dimensions and area of external storage space for the first and second floor apartments in accordance with Table D6 – Storage of Standard D20 of Clause 58.05-4 – Storage of the Whittlesea Planning Scheme;

m.     Specific pages outlining compliance with Standard D20 for storage within each apartment in accordance with Table D6 – Storage of Standard D20 of Clause 58.05-4 – Storage of the Whittlesea Planning Scheme;

n.      The provision of a water tap, drain, litter trap and waterproof power point, as recommended in the Waste Management Plan, in accordance with Standard D23 of Clause 58.06-3 – Waste and Recycling of the Whittlesea Planning Scheme;

o.      A 1.2 metre wide clearance (1.165 metres currently shown) for the collection of waste and recycling bins, as recommended in the Waste Management Plan, in accordance with Standard D23 of Clause 58.06-3 – Waste and Recycling of the Whittlesea Planning Scheme;

p.      Facilities for the disposal of food and garden waste, as recommended in the Waste Management Plan, in accordance with Standard D23 of Clause 58.06-3 – Waste and Recycling of the Whittlesea Planning Scheme;

q.      Specific pages outlining compliance with Standard D24 for bedroom and living room areas within each apartment in accordance with Standard D24 of Clause 58.07-1 – Functional Layout of the Whittlesea Planning Scheme;

r.       Specific pages outlining compliance with Standard D25 for habitable room depth within each apartment in accordance with Standard D25 of Clause 58.07-2 – Room Depth of the Whittlesea Planning Scheme;

s.      Specific pages outlining compliance with Standard D26 for daylight to habitable room windows within each apartment in accordance with Standard D26 of Clause 58.07-3 – Windows of the Whittlesea Planning Scheme;

t.       Specific pages outlining compliance with Standard D27 for natural ventilation within each apartment in accordance with Standard D27 of Clause 58.07-4 – Natural Ventilation of the Whittlesea Planning Scheme;

u.      Swept path diagrams to demonstrate that all vehicles can enter and exit the site is a forwards direction in accordance with Design Standard 1 – Accessways of Clause 52.06 – Car Parking of the Whittlesea Planning Scheme;

v.      Swept path diagrams to demonstrate clearance to Car Space No. 10 by incoming and outgoing vehicles from access ramp;

w.     Amended corner splays to reference encroachments no more than 0.9 metre high in accordance with Design Standard 1 – Accessways of Clause 52.06 – Car Parking of the Whittlesea Planning Scheme;

x.      The width of Car Parking Space Nos. 10 to 19, along the western side boundary, in accordance with Design Standard 2 – Car Parking Spaces of Clause 52.06 – Car Parking of the Whittlesea Planning Scheme;

y.      The clearances required from columns for Car Parking Space No. 10 to 20 and the clearances required for swinging doors for Car Parking Space Nos. 20 and 33 in accordance with Design Standard 2 – Car Parking Spaces of Clause 52.06 – Car Parking of the Whittlesea Planning Scheme;

z.       A minimum ramp grade of 1:10 within 5.0 metres of the frontage of the site in accordance with Design Standard 3 – Gradients of Clause 52.06 – Car Parking of the Whittlesea Planning Scheme;

 

 

aa.    A 2.0 metre transition section between ramp grade changes in accordance with Design Standard 3 – Gradients of Clause 52.06 – Car Parking of the Whittlesea Planning Scheme;

bb.    A car clearance of 1.8 metres for the car parking stackers in accordance with Design Standard 4 – Mechanical Parking of Clause 52.06 – Car Parking of the Whittlesea Planning Scheme;

cc.    An amended landscape plan as required by Condition No. 2 of this Permit;

dd.    An amended waste management plan as required by Condition No. 3 of this Permit; and

ee.    An amended green travel plan as required by Condition No. 4 of this Permit.   

 

4.       Concurrent with the endorsement of architectural plans under Condition No. 3 and before the development hereby permitted starts, a digital copy of an amended landscape plan to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the landscape plan will be endorsed and will then form part of this Permit. The landscape plan must be generally in accordance with the plans; Job No. 17-131, dated 13th April 2018, by Petridis Architects, but modified to show:-

 

a.      Details of landscaping including a schedule of all proposed trees, shrubs and ground covers;

b.      Paving, retaining walls, fence design details and other landscape works including areas of cut and fill;

c.      Stormwater management details as per the STORM Rating Report, including the specific sizes and location of the rainwater harvesting tanks, etc.;

d.      Any amendments required by Condition No. 1; and

e.      The provision of two medium sized trees (8.0-12.0 metres) within the deep soil areas.    

 

5.      
Concurrent with the endorsement of architectural and landscape plans under Condition Nos. 3 and 4 and before the development hereby permitted starts, a digital copy of an amended Waste Management Plan to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority. When approved, the waste management plan will be endorsed and will then form part of this Permit. The waste management plan must be generally in accordance with the plan titled; Waste Management Plan, dated 16/04/2018, by Low Impact Development Consulting, but modified to show:-

 

a.      Any amendments required by Condition No. 1; and

b.      Updated swept path diagrams to ensure a waste collection vehicle can enter and exit the site in a forwards direction.    

 

6.       Concurrent with the endorsement of architectural, landscape and waste management plans under Condition Nos. 3, 4 and 5 and before the development hereby permitted starts, a digital copy of an amended Green Travel Plan to the satisfaction of the Responsible Authority must be submitted to and approved by the Responsible Authority.

 

        When approved, the green travel plan will be endorsed and will then form part of this Permit. The green travel plan must be generally in accordance with the plan titled; Green Travel Plan, dated 11th April 2018, by Low Impact Development Consulting, but modified to show:-

 

a.      Any amendments required by Condition No. 1;

b.      The Owners Corporation as the eventual custodian of the Green Travel Plan;

c.      The reason and rationale that motivated the production of the Green Travel Plan;

d.      A clear set of appropriate targets for the Owners Corporation to implement; and

e.      A draft communications plan to assist the Owners Corporation in the implementation of the green travel plan.

7.   Concurrent with the endorsement of plans under Condition Nos. 3, 4, 5 and 6, and before the development hereby permitted starts, an amended Sustainability Management Plan to the satisfaction of the responsible authority must be submitted to, and approved by, the responsible authority. When approved, the plans will be endorsed and will then form part of this Permit. The amended plans and Sustainability Management Plan must be generally in accordance with the submitted Sustainable Design Assessment prepared by Low Impact Development Consulting dated 16 April 2018, but modified to show following –

a.   Updated report to reflect amended number of apartments.

b.   Water - Appliances like dishwashers and washing machines if not provided by the developer must be inputted as ‘Default or Unrated’ in BESS rating.

c.   Energy – The development must achieve a 6.5-star average. Cooling load must not exceed 22MJ/sqm for each apartment. Update BESS to reflect the same.

d.   All windows to habitable rooms must be double glazed.

e.   Stormwater – Ensure the run-off from the driveway ramp and walkway (maintenance to the building) is considered in the STORM calculations.

f.    Specify light coloured roofing. Roof with less than 15° pitch should achieve an initial Solar Reflective Index of 82.

g.   At minimum 80% of construction and demolition waste must be recycled.

h.   Building Users Guide must include all the details listed in the report and information about the communal space.

i.    Annotate/ Indicate following commitments on plans -

i. Annotate drought tolerant native species, drip irrigation and mulch on plans.

ii.  Annotate double glazing to all habitable areas.

iii. Annotate rainwater tank connected to flushing, irrigation and bin   wash down areas.

iv. Indicate tap in each Private open space/ balcony.

v.  Annotate light coloured roofing on plans.

vi. Indicate shading to east facing windows.

vii. Indicate all solar panels required for 5kW system on roof. (for example, id a 250W standard panel is selected then 20 panels will be required on the roof.)

8.       Prior to the commencement of works, including demolition and excavation, a Construction Management Plan must be submitted to and endorsed by the Responsible Authority. No works are permitted to occur until the construction management plan has been endorsed by the Responsible Authority.  Once endorsed, the construction management plan will form part of the Permit and must be implemented to the satisfaction of the Responsible Authority. The plan must:- 

 

a.      Be in accordance with the Responsible Authority’s Construction Management Plan template and include a detailed Site Management Plan;

b.      Address occupational health and safety, traffic management, environmental controls and cultural heritage and / or dry stone wall protection measures to the satisfaction of the Responsible Authority;

c.      Be submitted to the Responsible Authority a minimum of seven days before a required pre-commencement meeting (attended by authorised representatives of the construction contractor and project superintendent as appointed by the developer) on the site of the works;

d.      Include the proposed route for construction vehicle access to the site including a program for the upgrade and maintenance works required along this route while works are in progress;

e.      Address the location of parking areas for construction and sub-contractors’ vehicles on and surrounding the site, to ensure that vehicles associated with construction activity cause minimum disruption to surrounding properties;

f.       Include measures to reduce the impact of noise, dust and other emissions created during the construction process;

g.      Measures to ensure that no mud, dirt, sand, soil, clay or stones are washed into or allowed to enter the storm water drainage system;

h.      Include means by which foreign material will be restricted from being deposited on public roads by vehicles associated with the building and works on the land to the satisfaction of the Responsible Authority;

i.       Identify the location and method of any Tree Protection Zones inclusive of trees within nature strips adjacent to the site boundaries in accordance with Appendix 2 of Council’s ‘Street Tree Management Plan’; and

j.       Ensure that all contractors working on the site must be inducted into an environmental management program for construction works.

 

All works must be carried out generally in accordance with the measures set out in the construction management plan approved by the Responsible Authority.  Any changes to the construction management plan must be submitted to and approved by the Responsible Authority prior to implementation unless otherwise agreed to in writing by the Responsible Authority.

 

 

 

9.       Prior to the commencement of works, a signage and line-marking plan showing all road markings and signs is to be submitted to Council for approval.  The use and installation of signs and line marking must be in accordance with all relevant standards, including Council Standard Drawings, VicRoads, Australian Standards and AustRoads.  The signage and line marking plan must also comply with Clause 52.34 – Bicycle Facilities of the Whittlesea Planning Scheme. 

 

Layout Not Altered

 

10.     The development allowed by this Permit and shown on the plans and / or schedules endorsed to accompany this Permit must not be amended for any reason without the consent of the Responsible Authority.

 

11.     Once the development has started it must be continued and completed to the satisfaction of the Responsible Authority.

 

Landscaping, Sustainable Design and Stormwater Management  

 

12.     Prior to the occupation of the apartments hereby approved, sustainable design, landscaping and stormwater works shown on the endorsed plan must be completed and then maintained to the satisfaction of the Responsible Authority.

 

Actions Before Use Commences

 

13.     Prior to the occupation of the apartments hereby approved, a compliance inspection and report from the author of the Sustainability Management Plan, approved pursuant to this Permit, or similarly qualified person or company, must be submitted to the Responsible Authority.

 

The compliance inspection and report must be to the satisfaction of the Responsible Authority and must confirm that all measures specified in the Sustainability Management Plan have been implemented in accordance with the approved documentation.

 

14.     Prior to the occupation of the apartments hereby approved, the car parking areas and access ways must be drained, fully sealed and constructed with asphalt, interlocking paving bricks, coloured concrete or other similar materials to the satisfaction of the Responsible Authority.

 

15.     In areas set aside for car parking, measures must be taken to the satisfaction of the Responsible Authority to prevent damage to fences or landscaped areas.

 

16.     Vehicular access to the site must be by way of a vehicle crossing constructed in accordance with Council’s Vehicle Crossing Specifications to suit the proposed driveway(s) and the vehicles that will be using the crossing(s).  The location, design and construction of the vehicle crossing(s) must be approved by the Responsible Authority.  Any existing unused or redundant crossing(s) must be removed and replaced with concrete kerb, channel and nature strip to the satisfaction of the Responsible Authority.  All vehicle crossing works are to be carried out with Council supervision under a Road Opening Permit.

 

17.     The Permit Holder must be responsible to meet all costs associated with reinstatement and / or alterations to Council or other Public Authority assets deemed necessary by such Authorities as a result of the development.  The Permit Holder must be responsible for obtaining prior specific written approval for any works involving the alteration of Council or other Public Authority assets.

 

18.     Prior to occupation of any apartment on the subject site, a letter box and house number to the satisfaction of the Responsible Authority must be provided for each apartment.

 

19.     At all times during the construction phase of the development, the Permit Holder must take measures to ensure that pedestrians are able to use with safety any footpath along the boundaries of the site.

 

20.     Upon completion of all buildings and works authorised by this Permit, the Permit Holder must notify the Responsible Authority of the satisfactory completion of the development and compliance with all relevant conditions.

 

Drainage Management

 

21.     Before starting any buildings or works, engineering plans showing a properly prepared design (with computations) for the internal drainage and method of disposal of stormwater from all roofed and sealed areas, including the use of an on-site detention system (if required), must be submitted to Council for approval.  These internal drainage works must be completed to Council’s satisfaction prior to using or occupying any building on the site.

 

22.     Prior to the occupation of the apartments hereby approved, the Permit Holder is required to construct at no cost to Council, drainage works between the subject site and the Council nominated point of discharge.  Such drainage works must be designed by a qualified engineer and submitted to and approved by Council.  Computations will also be required to demonstrate that the drainage system will not be overloaded by the new development.  Construction of the drainage system must be carried out in accordance with Council specifications and under Council supervision.

 

23.     Prior to the occupation of the apartments hereby approved, reticulated (water, sewerage, gas and electricity) services must be constructed and available to the satisfaction of the Responsible Authority.

 

General Amenity – Construction works

 

24.     Any litter generated by building activities on the site must be collected and stored in an appropriate enclosure which complies with Council’s Code of Practice for building / development sites.  The enclosures shall be regularly emptied and maintained such that no litter overspills onto adjoining land.  Prior to occupation and / or use of the building, all litter must be completely removed from the site.

 

 

 

25.     During the construction phase, vehicles leaving the site must not deposit mud or other materials on roadways. Any mud or other materials deposited on roadways as a result of construction works on the site must be cleaned to the satisfaction of the Responsible Authority within two hours of it being deposited.

 

Permit Expiry

 

26.     In accordance with the Planning and Environment Act 1987, a permit for the development expires if:-

a.  The approved development does not start within 2 years of the date of this permit; or

b.  The approved development is not completed within 4 years of the date of this permit. 

 

The Responsible Authority may extend the periods referred to above if a request is made in writing.  This request must be made before or within 6 months after the permit expiry date where the development has not yet started and within 12 months after the permit expiry date where the development allowed by the permit has lawfully started before the permit expires.

 

Notes

 

Advanced Trees

 

An advanced tree under this Permit shall generally constitute the following:-

·            Evergreen – minimum container size 45 litre spring ring, calliper at ground level 50mm.

·            Deciduous – minimum calliper at ground level 65mm, minimum height 2 metres.

 

Easements

 

No structure may be built over an easement on the subject site without the consent of the relevant Responsible Authority.

 

Property Numbering

 

Please note that property addresses and numbering is allocated by Council.  This is usually formalised at the time of the subdivision, however it is Council’s intention to number the proposed apartments as follows:-

 

G1          1/35 Wedge Street Epping

G2          2/35 Wedge Street Epping

G3          3/35 Wedge Street Epping

G4          4/35 Wedge Street Epping

G5          5/35 Wedge Street Epping

G6          6/35 Wedge Street Epping

G7          7/35 Wedge Street Epping

G8          8/35 Wedge Street Epping

G9          9/35 Wedge Street Epping

G10        10/35 Wedge Street Epping

1.1          101/35 Wedge Street Epping

1.2          102/35 Wedge Street Epping

1.3          103/35 Wedge Street Epping

1.4          104/35 Wedge Street Epping

1.5          105/35 Wedge Street Epping

1.6          106/35 Wedge Street Epping

1.7          107/35 Wedge Street Epping

1.8          108/35 Wedge Street Epping

1.9          109/35 Wedge Street Epping

2.1          201/35 Wedge Street Epping

2.2          202/35 Wedge Street Epping

2.3          203/35 Wedge Street Epping

2.4          204/35 Wedge Street Epping

2.5          205/35 Wedge Street Epping

2.6          206/35 Wedge Street Epping

2.7          207/35 Wedge Street Epping

2.8          208/35 Wedge Street Epping

2.9          209/35 Wedge Street Epping

P2           302/35 Wedge Street Epping

P3           303/35 Wedge Street Epping

P4           304/35 Wedge Street Epping

P5           305/35 Wedge Street Epping

P6           306/35 Wedge Street Epping

 

 

Council Resolution

Moved:                       Administrator Billson

Seconded:                Administrator Duncan

 

THAT Council resolve to adopt the Recommendation.

Carried

 

 

 

 


Ordinary Council Minutes                                                                                   Tuesday 7 July 2020

 

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Ordinary Council Minutes                                                                                                                                                                                                                                                                                    Tuesday 7 July 2020

 



 


 


 


 


 


 


 


 


 


 


 


 

 


Ordinary Council Minutes                                 Tuesday 7 July 2020

 

6.1.4      13-15 Laurimar Hills Drive Doreen - Planning Permit Application No. 719300 - Two Lot Subdivision

Attachments:                        1       Locality Maps

2       Feature survey

3       Design response

4       Town Planning Report   

Responsible Officer:            Director Partnerships, Planning & Engagement

Author:                                  Planning Officer   

APPLICANT:                                  Backyard Buyers

COUNCIL POLICY:               21.02 Municipal Profile

                                               21.04 Settlement

                                               21.09 Housing

ZONING:                                General Residential Zone (Schedule 1)

OVERLAY:                            Vegetation Protection Overlay (Schedule 1)

OBJECTIONS:                       26

RECOMMENDATION SUMMARY

That Council resolve to refuse the Planning Application No. 719300 and issue a Notice of Refusal to Grant a Permit for the subdivision of land at 13-15 Laurimar Hills Drive, Doreen.

KEY FACTS AND / OR ISSUES

·    The application proposes the subdivision of land into two lots, comprising of one 574m2 parcel and one 1457m2 parcel.

·    Notification of the application was undertaken and 26 objections have been received. Grounds of objection primarily relate to how the subdivision would impact on the areas strong sense of place and neighbourhood character, traffic and car parking concerns, increased noise, and loss of land value and prestige.

·    This is the first application lodged with Council for subdivision in the Laurimar Hills Estate following the expiry of a restrictive covenant that applied to most properties prohibiting the further subdivision of land.

 

Report

SITE AND SURROUNDING AREA

The subject site is a residential property located in the north-eastern corner of the Laurimar Hills estate in Doreen, on the corner of Zannon Crescent and Laurimar Hill Drive. The site is irregular in shape with a curved frontage to Zannon Crescent with a total site area of 2031m2 (see Attachment 1 – Locality map). The site is situated on the rural-urban fringe, with the Urban Growth Boundary 100m east of the site defined by Yan Yean Road, and the northern portion of the estate approximately 240m north of the site defining the northern boundary.

The site currently contains a large, single storey brick dwelling central to the site, enclosing an associated pool and private open space to the northern boundary of the site. Access to the site is gained from Zannon Crescent to the south, with a large bitumen driveway providing access to the attached garage and a separate large outbuilding and veranda extending towards the western boundary (see Attachment 2 – Feature survey). Generous landscaping surrounds the dwelling and there is no front fence. 

The surrounding area is characterised by large single storey dwellings, consistently finished in brick, brick veneer or render, with hipped and gable roofs. Front setbacks are generous, ranging from 8 to 16 metres, with side setbacks between dwellings typically of at least 4 metres. The lot sizes in the vicinity are of low density, ranging between 1400 to 2400m2, with lots directly opposite on the eastern side of Laurimar Hill Drive of the lowest density, with lot sizes exceeding 4000m2.

The proximity of the site in relation to the following sites, services and notable features is summarised below:

·    Hilltop Park (750m, 9 minute walk)

·    Laurimar Recreation Reserve Sportsfield (1.7km, 20 minute walk)

·    Laurimar Town Centre (2.2km, 26 minute walk)

·    Laurimar Primary School (2km, 25 minute walk)

·    Route 381 Bus to Mernda Station (600m, 7 minute walk)

·    Mernda Train Station (6.7km, 8 minute drive, 22 minutes by bus, 1 hour 7 minute walk or 20 minute cycle)

·    Westfield Plenty Valley (13.6km, 17 minute drive, 36 minutes by bus, 2 hour 37 minute walk, 40 minute cycle)

·    Whittlesea Township (11km, 11 minute drive)

·    Melbourne CBD (37km, 45 – 1 hour 25 minute drive in peak hour, 1 hour 20 minute by public transport)

restrictions and easements

The site is formally described as Lot No. 61 on Plan of Subdivision 449421V. The Plan of Subdivision shows the site is affected by a three-metre-wide drainage easement on the eastern boundary of the property.

A Section 173 Agreement, AB589170F, applies to the site, which relates to the subdivision of the estate under Planning Permit No. 706801. There are no restrictions on the agreement that relate to the proposal.

Covenant AC213290M is listed on the title and relates to restricting further subdivision and additional dwellings, requiring developer approval and including compliance with the Laurimar Hill Estate Design Guidelines.

 This covenant expired on 1 January 2020, therefore the application for subdivision can be considered and compliance with the Laurimar Hill Estate Design Guidelines is no longer required.

Proposal

The application seeks approval for the subdivision of the property into two lots (see Attachment 3 – Design response), as follows:

·    Lot 1 of 574m2 and comprises of the portion of the lot where the existing outbuilding is currently situated. Access to the lot will be provided by the existing crossover to Zannon Crescent.

·    Lot 2 is 1457m2 and contains the existing dwelling. A new crossing to Zannon Crescent is proposed in the location of the existing indented on-street car parking to service the existing attached garage.

Public Notification

Advertising of the application has resulted in 26 objections being received from surrounding properties (See Attachment 1 – Locality map).  The grounds of objection can be summarised as follows:

1.       The subdivision would detract from the existing neighbourhood character of semi-rural character, low density residential lots with wide frontage, a sense of space and separation between dwellings;

2.       The future dwelling on the lot would not be subject to compliance with the Laurimar Hill Estate Guidelines;

3.       Overlooking if a two storey dwelling were built on subdivided block in future;

4.       If approved would create precedence for future subdivision to occur;

5.       Increased traffic and on-street car parking concerns;

6.       Increase in noise and loss of tranquillity;

7.       Property values and loss of prestige; and

8.       Increase in renters and change in demographic.

REFERRALS

No external referrals were required pursuant to the Whittlesea Planning Scheme.

PLANNING POLICY

ZONE

Clause 32.08 General Residential Zone (Schedule 1)

The purpose of the General Residential Zone is:

·    To implement the Municipal Planning Strategy and the Planning Policy Framework;

·    To encourage development that respects the neighbourhood character of the area;

·    To encourage a diversity of housing types and housing growth particularly in locations offering good access to services and transport; and

·    To allow educational, recreational, religious, community and a limited range of other non-residential users to serve local community needs in appropriate locations.

Pursuant to Clause 32.08, a planning permit is required to subdivide land. An application to subdivide land must meet all of the objectives, and should meet the standards, of the following Clauses 56.03-5, 56.04-2, 56.04-3, 56.04-5, 56.06-8 to 56.09-2. Schedule 1 to this zone applies to the land, however specifies no additional requirements.

 

In addition to the consideration of the proposal against Local and State Policy, the requirements of Clause 56, and Clause 65, the following decision guidelines of the General Residential Zone are relevant and must be considered:

 

General

The Municipal Planning Strategy and the Planning Policy Framework.

The purpose of this zone.

Subdivision

The pattern of subdivision and its effect on the spacing of buildings.

For subdivision of land for residential development, the objectives and standards of Clause 56.

OVERLAY

Clause 42.02 Vegetation Protection Overlay (Schedule 1)

A planning permit is required to lop, remove or destroy native vegetation. The application does not include the removal of native vegetation and therefore this overlay is not relevant to the application.

CLAUSE 56 SUBDIVISION

The following table provides details on whether the proposal complies with the requirements of Clause 56 of the Whittlesea Planning Scheme.  Under these provisions a development:

·    Must meet all of the objectives.

·    Should meet all of the standards.

If Council is satisfied that an application for an alternative design solution meets the objective, the alternative design solution may be considered.

 

 

 

 

 

 

 

 

 

ü - Compliance
× -  Non compliance

Objectives

Standards

Comments

C6

Neighbourhood Character

 

X

X

The objective of C6 is to design subdivisions that respond to neighbourhood character.

Standard C6 requires that subdivision should:

Respect the existing neighbourhood character or achieve a preferred neighbourhood character consistent with any relevant neighbourhood character objective, policy or statement set out in this scheme.

Respond to and integrate with the surrounding urban environment.

Protect significant vegetation and site features.

The existing neighbourhood character is strongly defined as semi-rural, comprising large lot sizes, wide open street frontages with generous front and side setbacks, and a sense of separation and openness between dwellings, with predominantly single storey built form.

The existing character is reflective of the preferred neighbourhood character, consistent with the role of the area as a buffer zone to transition from residential areas to the surrounding rural landscape.

The proposed subdivision does not appropriately respond to the existing or preferred neighbourhood character. The proposed lot size of 574m2 would not facilitate a built form outcome that would be consistent with the character of the area. While the lot size does not define the neighbourhood character, the existing large lot sizes contributes to the character by creating the semi-rural identity, with a sense of separation and openness between dwellings, generous front setbacks, and single storey built form.

C8

Lot Area and Building Envelopes

ü

ü

Standard C8 requires Lots greater than 500 square metres should be able to contain a rectangle measuring 10 metres by 15 metres, and may contain a building envelope.

The proposed lot size exceeds 500m2 and therefore is required to demonstrate the required 10x15 metre rectangle.

The proposal can accommodate a 10x15 metre rectangle and complies with this standard.

C9

Solar orientation of lots

ü

ü

The objective of this standard is to provide good solar orientation of lots and solar access for future dwellings.

The north south orientation of the lot would result in appropriate solar access.

C11

Common Area

NA

NA

No common property is proposed as part of the application as access to each lot is proposed to be gained from Zannon. 

It is to be noted the driveway if retained in its current form, would provide for shared access across the two properties. Should a permit be granted, clarity would need to be sought by way of condition in relation to this.

C21

Lot Access

X

X

The objective of this standard is to provide for safe vehicle access between roads and lots.

The design and construction of a crossover should meet the requirements of the relevant road authority.

The proposed crossover to service the existing garage of Lot 1 would result in the loss of an indented car parking space, which is not satisfactory. Development Engineering therefore require that this loss must be offset, and provided elsewhere. Should a permit be granted this may be achieved by means of a condition.

C28

Electricity, Telecommunications and Gas

ü

ü

The objectives of this standard are:

To provide public utilities to each lot in a timely, efficient and cost effective manner.

To reduce greenhouse gas emissions by supporting generation and use of electricity from renewable sources.

The proposal would require one additional connection as part of the proposal. There is no significant obstruction to this being provided. Should a permit be granted, connection to the services would be required by means of a condition.  

 

State Planning Policy Framework (SPPF)

 

The following provisions of the State Planning Policy Framework (SPPF) are relevant to this proposal:

Clause 11.01-1S Settlement seeks to promote the sustainable growth and development of Victoria and deliver choice and opportunity for all Victorians through a network of settlements. Relevant strategies of this clause are to; limit urban sprawl and direct growth into existing settlements, promote and capitalise on opportunities for urban renewal and infill redevelopment, and develop compact urban areas that are based around existing or planned activity centres to maximise accessibility to facilities and service.

Clause 15.01-4R Healthy neighbourhoods – Metropolitan Melbourne seeks to create a city of 20 minute neighbourhoods, that give people the ability to meet most of their everyday needs within a 20 minute walk, cycle or local public transport trip from their home.

 

Clause 15.01-5S Neighbourhood character seeks to recognise, support and protect neighbourhood character, cultural identity, and a sense of place. Relevant strategies of this clause are to;

Ensure development responds to cultural identity and contributes to existing or preferred neighbourhood character.

Ensure development responds to its context and reinforces a sense of place and the valued features and characteristics of the local environment and place by emphasising the:

·    Pattern of local urban structure and subdivision.

·    Underlying natural landscape character and significant vegetation.

·    Heritage values and built form that reflect community identity.

Clause 16.01-2 Location of residential development seeks to locate new housing in designated locations that offer good access to jobs, services and transport. Relevant strategies of this clause are to:

·    Increase the proportion of new housing in designated locations within established urban areas and reduce the share of new dwellings in greenfield and dispersed development areas.

·    Encourage higher density housing development on sites that are well located in relation to jobs, services and public transport.

·    Ensure an adequate supply of redevelopment opportunities within established urban areas to reduce the pressure for fringe development.

·    Facilitate residential development that is cost effective in infrastructure provision and use, energy efficient, water efficient and encourages public transport use.

·    Identify opportunities for increased residential densities to help consolidate urban areas.

Clause 16.01-2R Housing opportunity areas – Metropolitan Melbourne aims to:

Manage the supply of new housing to meet population growth and create a sustainable city by developing housing and mixed use development opportunities in locations that are:

·    In and around the Central City.

·    Urban-renewal precincts and sites.

·    Areas for residential growth.

·    Areas for greyfield renewal, particularly through opportunities for land consolidation.

·    Areas designated as National Employment and Innovation Clusters.

·    Metropolitan activity centres and major activity centres.

·    Neighbourhood activity centres - especially those with good public transport connections.

·    Areas near existing and proposed railway stations that can support transit-oriented development.

Facilitate increased housing in established areas to create a city of 20 minute neighbourhoods close to existing services, jobs and public transport.

Clause 16.01-5 ‘Housing Affordability’ seeks to deliver more affordable housing closer to jobs, transport and services.

 

Local Planning Policy Framework (LPPF)

 

The following provisions of the Local Planning Policy Framework (SPPF) are relevant to this proposal:

Clause 21.02 Municipal Profile relevant to this application, emphasises:

Character is an important element in all urban areas. In this context the City places a strong emphasis on ensuring that redevelopment and infill development proposals respect and add to the character of existing urban areas.

Clause 21.04 Settlement strategises the management of settlement growth across the Municipality. This clause requires when deciding on an application for use, development or subdivision the following matters will be considered, as appropriate:

·    The City of Whittlesea Housing Diversity Housing 2013-2033

·    Mernda Strategy Plan (2004)

·    Mernda Local Structure Plan (1998)

Clause 21.09 Housing, aims to direct housing growth in the established suburbs of the municipality into locations which have the capacity to accommodate change, by strategising to:

·    Guide housing growth into areas in proximity to the PPTN and Metropolitan Activity and Neighbourhood Centres

·    Minimise housing growth within areas where access to the PPTN and Metropolitan Activity and Neighbourhood Centres is limited, or where it has been identified as having limited development potential.

Clause 21.09 implements key Council Policy the Housing Diversity Strategy (2013), which aims to provide certainty as to where growth and change can be expected in established areas of the municipality. The subject site is not considered by policy to be an established policy, and therefore this policy is not relevant to the application.

KEY ISSUES

Suitability of location for increases in density

State Policy Clause 11.01-1S Settlement, Clause 15.01-4R Healthy neighbourhoods – Metropolitan Melbourne, Clause 16.01-2 Location of residential development and Clause 16.01-2R Housing opportunity areas – Metropolitan Melbourne and the General Residential Zone support infill in existing settlements in appropriate locations, in proximity to jobs, services and transport.

As outlined in the site and surrounds, the subject site is not within close proximity to jobs and services, with shops, schools and offices more than two kilometres away and outside of a 20 minute walk. While the site is located in proximity to the Route 381 bus, the Mernda Train Station is a further 22 minutes bus ride (6.7 kilometres) from the subject site.

Therefore, while State Policy seeks to facilitate infill development in existing settlements, it is clear that it should be appropriately located. As the subject site is not located in close proximity to jobs, services, or a train station, to support infill at this location would be contrary to State and Local Policy and the purpose of the zone.

 

Neighbourhood character

Clause 15.01-5S Neighbourhood character, the purpose of the General Residential Zone, and Standard C6 of Clause 56 Subdivision all seek to recognise, support and protect the neighbourhood character and a sense of place of an area.

The proposed subdivision is not considered to respect the existing or preferred neighbourhood character of the area. Central to this, is the neighbourhood’s strong sense of place and semi-rural character, which has developed for two reasons.

Firstly, is the sites proximity to surrounding rural landscape. The Laurimar Development Plan which applied to the site at the time of subdivision, sized lots appropriately to provide a graduated transition between the surrounding farmland and Green Wedge Zoned land to the east to the new residential areas in the west and south. Hence, the large lots in proximity to the rural landscape have resulted in a strong semi-rural character to the area.

Secondly, the now-expired covenant required all dwellings to comply with the prescriptive Laurimar Hills Design Guidelines which has resulted in the consistent built from character. The fact that the covenant has now expired does not provide an automatic approval for subdivision, rather requires an assessment of merit.  The Guidelines included reference to the rural character of the area which is reflected in the front porches and verandas, no or low front fencing, generous front setbacks, a sense of openness and separation between dwellings.

It is evident from the volume and grounds of objections that the above has resulted in a strong sense of place within the Laurimar Hills Estate.

The proposal would not facilitate a future built form outcome that would be consistent with the character of the area. The smaller lot size would result in a higher site coverage and reduced side and rear setbacks. As a consequence, there would be a loss of the sense of separation and openness between dwellings.

The proposed lot size does not respond with the prevailing subdivision pattern (See Attachment 1 – Locality map). State Policy Clause 15.01-5S Neighbourhood character seeks to ensure that development responds to its context and reinforces a sense of place and the valued features and characteristics of the local environment and place by emphasising the pattern of local urban structure and subdivision. The prevailing pattern of subdivision is, as outlined above, the graduation from smaller to larger lot sizes to transition to the surrounding rural landscape. The proposed lot would be inconsistent with this graduation and is more consistent with lots closer towards the Laurimar Town Centre.

The proposal is constrained in area and frontage size by the location of the existing dwelling, does not adequately recognise nor respond to the sense of place or prevailing lot size. The proposal, for the reasons outlined above, is not respectful of the strong neighbourhood character of the area.

Comments on Grounds of Objection

Neighbourhood character

All objections strongly oppose the subdivision on the basis it would detract from the existing semi-rural neighbourhood character, low density residential lots with wide frontage, a sense of space and separation between dwellings.

The volume of objections relating to neighbourhood character indicates there is a strong sense of place and neighbourhood character within the estate.

As outlined above, it is considered that the proposed subdivision is inconsistent with the existing neighbourhood character.

Future development

Many objections expressed concern with overlooking if a two storey dwelling were built on subdivided block in future. Similarly, there is concern the future development would not have to comply with the expired covenant which may result in a two storey dwelling which differs from the rest of the area.

The development of the site is not the subject of this application and no planning permit would be required to construct a dwelling on the lot.  Any matters pertaining to overlooking or other amenity considerations would be assessed by the relevant building surveyor at the building permit stage.

Precedence for further subdivision

If Council were to support the application, further applications may be received to subdivide other properties. Precedence is not directly a matter that can be taken into account as the planning permit process is based on assessing each application on its merits, however regard is often given to previous decisions in the area, which can result in a change in the neighbourhood character and ultimately provide justification for approving future development.

Traffic and on-street car parking

Many objections referenced concern with more cars parking on the street and increased traffic.

It is reasonable that the street is able to carry further traffic of one additional dwelling with little impact on surrounding properties.

The application does however change the parking arrangements resulting in uncovered parking for the existing dwelling and proposes the removal of one street indented car park. If a permit were issued, this would need to be resolved and provided elsewhere on the street at the cost of the applicant, however as refusal is recommended, this cannot be required.

Increase in noise

Many objections referenced the fear of loss of tranquillity and increase in noise. This concern appears to be symptomatic of the feeling of the loss of openness represented by the neighbourhood character.

As a residential area, residential noise is normal and to be anticipated. 

Property values and prestige

VCAT have continually upheld that property values are not a planning consideration.

Increase in renters and change in demographic

The future occupants or demographic is not a planning consideration. 

 

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

The application has been assessed against the Whittlesea Planning Scheme, and in particular the objectives and standards of Clause 56 and the State and Local Planning Policy Frameworks. The proposal demonstrates an unsatisfactory level of compliance.  It is considered that the location is inappropriate for increases in density, and the proposal will have a detrimental impact on the character of the neighbourhood and on existing surrounding residential properties.  Accordingly, refusal of the application is recommended.

 

Recommendation

THAT Council resolve to Refuse Planning Application No. 719300 and issue a notice of Refusal to Grant a Planning Permit for two lot subdivision on the following grounds:

1.       The proposal does not comply with the following Objective and Standard of Clause 56 of the Whittlesea Planning Scheme:

a)      C6 Neighbourhood character.

2.       The proposal fails to appropriately respond to the Policy Framework of the Whittlesea Planning Scheme as follows:

a)      Does not have adequate regard to the strong sense of place and surrounding semi-rural context of the surrounding area; and

b)      The location of the proposal does not offer good access to jobs, services and transport, and therefore to increase density in this location would be contrary to Local and State housing policies.

3.       The proposal affects car parking provision through the loss of on street parking and covered parking for the existing dwelling.

Council Resolution

Moved:                       Administrator Duncan

Seconded:                Administrator Billson

 

THAT Council resolve to adopt the Recommendation.

Carried

 

 


Ordinary Council Minutes                                 Tuesday 7 July 2020

 

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Ordinary Council Minutes                                                                                                                                                                                                                                                                                     Tuesday 7 July 2020

 


Ordinary Council Minutes                                                                                                                                                                                                                                                                                      Tuesday 7 July 2020

 


Ordinary Council Minutes                                 Tuesday 7 July 2020

 

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Ordinary Council Minutes                                 Tuesday 7 July 2020

 

6.1.5      PLANNING SCHEME AMENDMENT C236WSEA - REZONING OF LAND AT 18 DEVELOPMENT BOULEVARD, MILL PARK - ADOPTION OF AMENDMENT

Attachments:                        1       Amendment Documentation

2       Aerial Context Map

3       Government Road Reserve Plan

4       Concept Plan   

Responsible Officer:            Director Partnerships, Planning & Engagement

Author:                                  Strategic Planner   

 

RECOMMENDATION SUMMARY

That Council resolve to:

1.       Adopt Amendment C236wsea to the Whittlesea Planning Scheme in accordance with Attachment 1 to this Report.

2.       Submit Amendment C236wsea to the Minister for Planning for approval subject to the execution of the section 173 Agreement related to matters to be addressed as part of the future development of the site, including retention of native vegetation, provision of affordable housing and local amenity.

3.       Note that pending further discussions with DELWP, a separate report will be presented to a future Council meeting relating to the commencement of the formal process to close the part of the Government Road reserve not required for legal access to 18 Development Boulevard, Mill Park in accordance with section 12 of the Road Management Act 2004.

4.       Notify the proponent and all submitters of Council’s resolution.

KEY FACTS AND / OR ISSUES

·    Planning Scheme Amendment C236wsea seeks to rezone the land at 18 Development Boulevard, Mill Park, from the Commercial 2 Zone (C2Z) to the Residential Growth Zone (RGZ) to facilitate the development of the site for residential purposes.

·    The Amendment was placed on exhibition from 28 May to 1 July 2019.

·    A total of four submissions were received, none of which raised any objection to the proposal. However, minor changes are proposed to the Explanatory Report to address Ministerial Direction 19 regarding potential land contamination risk, in response to the submission from the EPA.

·    A key issue through the amendment process has been the status and future of the government road reserve abutting the site. It has been determined that access to the site can legally be provided from this road. Commencement of the road discontinuance process for the balance of the government road which is not required for access will occur with a future report being presented to Council. This will for preserve existing native vegetation on the road reserve.

·    Notwithstanding that the site has direct abuttal to commercial development on its northern boundary, the site is situated in a largely residential and open space context directly accessed from a local residential street.

·    Agreement has been reached regarding the provision of affordable housing, retention of native vegetation and noise attenuation measures, which will be executed if Council adopts the Amendment.

·    It is recommended that Council adopt Amendment C236wsea to the Whittlesea Panning Scheme and submits the Amendment to the Minister for Planning for approval (refer Attachment 1).

 

Report

purpose

The purpose of this report is to demonstrate that State Government requirements have been satisfied and to consider submissions that have been received in relation to Amendment C236wsea to the Whittlesea Planning Scheme.  The report also seeks Council resolution to adopt the amendment and submit the amendment to the Minister for Planning for approval.

BACKGROUND

The land affected by the Amendment is located at 18 Development Boulevard, Mill Park and part of the adjoining Government Road reserve, located immediately to the south of the subject site.  

The request for an amendment to the Whittlesea Planning Scheme seeks to rezone the subject land from the Commercial 2 Zone (C2Z) to a Residential Growth Zone (RGZ) to facilitate the development of the site for residential purposes. The rezoning of a section of the Government Road reserve adjacent to the subject site is to provide for application of consistent zoning.

The rezoning will facilitate residential development of the site expected to comprise townhouses and/or apartments of up to four storeys.

The site contains existing vegetation particularly on the south and eastern parts of the site and is covered by a Vegetation Protection Overlay Schedule 1 – Significant Vegetation (River Redgum Grassy Woodland) (VPO1).

Council considered the proposed Amendment at its meeting on 12 February 2019 (refer to Item 6.1.3) and resolved to:

1.   Seek authorisation from the Minister for Planning to prepare and exhibit an amendment to the Whittlesea Planning Scheme that seeks to:

a)   Rezone 18 Development Boulevard, Mill Park from the Commercial 2 Zone (C2Z) to the Residential Growth Zone;

2.   Note that the authorisation in Condition 1 above is subject to confirmation from the proponent that they will cover the costs of the amendment process including and subsequent Panel Hearings;

3.   Require that matters relating to social and affordable housing be resolved via an agreement to the satisfaction of Council, prior to the approval of the amendment;

4.   Require that matters relating to noise attenuation and native vegetation be resolved via an agreement to the satisfaction of Council prior to the approval of the amendment;

5.   Require that the future of the Government Road and associated access arrangements are resolved prior to the approval of the amendment; and

6.   Advise the proponent of the above.

The Minister for Planning authorised Council as the planning authority to prepare the Amendment with the following condition, Lawful vehicular access arrangements via the adjoining Government Road reserve to the south of the site must be finalised prior to the adoption of the amendment.’

The Amendment was placed on public exhibition from 28 May to 1 July 2019. Since the exhibition closed Council officers have been working to resolve the access arrangements as required by the conditions of Authorisation. Council is now required to consider the submissions received and make a decision in relation to the Amendment.

As part of the proposal it has been agreed that the future development will seek to retain the all of river red gums on the site, unless otherwise agreed to by Council. Further the proposal will include 5% of dwellings constructed as affordable housing to be owned and managed by a registered housing provider. Both of these outcomes will be secured through section 173 agreement which is to be executed should the Amendment be adopted.

CONSULTATION

The amendment was placed on public exhibition for a period of 1 month from 28 May to 1 July 2019. Notice of Amendment C236wsea was exhibited by placing a notice in:

·    The Whittlesea Leader on 28 May 2019; and

·    Government Gazette 30 May 2019.

Direct notification was given to approximately 50 households including surrounding owners and occupiers, relevant statutory authorities and the prescribed Ministers as required under the Act.

A total of four submissions were received in response to the Amendment. Whilst none of the submissions objected to the proposal, two submissions from Melbourne Water and EPA Victoria, provided additional comments for consideration as part of the amendment.

Pursuant to section 22 of the Act, Council must consider all submissions made in respect of an amendment. Where a submission requests a change to the amendment Council must:

·    change the amendment in the manner requested; or

·    refer the submissions to a panel appointed under Part 8; or

·    abandon the amendment or part of the amendment.

Table 1 below provides a summary of each of the submissions and details the officers recommended response.

Table 1 – Summary of Submissions

Submission

Recommended Response

1.   APA Group

No objection to the proposal.

Noted

 

 

 

2.   Melbourne Water

No objection to the proposal, although has the following requirements for any proposed subdivision:

Development Requirements

Asset Protection

A water main asset is located along the western boundary and a drain asset is located outside the property along the eastern boundary.

Any new development must be setback a minimum of 20 metres measured from the top bank of Heaths Drain. An easement may be required that also measures 20 metres from the top of bank of the waterway.

Melbourne Water owned land is located adjacent to the site along the western boundary and no access to the site permitted prior to Melbourne Water approval. Any new fencing located along the western boundary adjacent to the Melbourne Water owned land must be erected to Melbourne Water’s satisfaction along the title boundary at the Developer’s full cost.

Advice

Melbourne Water assesses development in accordance with our Guidelines for Development In Flood-prone Areas. Under these guidelines, development in or adjacent to a floodplain may only be acceptable where the new development is protected from flooding, has safe access to and around the development and does not interfere with the passage and storage of floodwaters.

It further notes that as no plans of subdivision have been submitted further information regarding the proposed layout of the development is required and may be subject to other requirements not mentioned above. The owner/developer will require further approval of the development if proposing works or access to the site over a Melbourne Water asset.

Noted – the additional requirements relate to the proposed subdivision of the land, which will be considered as part of a separate planning permit application, and do not directly relate to consideration of the amendment.

A copy of the submission has been provided to the proponent.

No change required in response to submission.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

3.   EPA Victoria

The EPA does not request specific changes to the amendment but provided the following general comments for consideration:

It is noted that the land is being rezoned from C2Z to RGZ which will allow sensitive uses as of right. The exhibition documents do not appear to give consideration to the potential risk of potential contamination from previous land uses. We remind Council of the need to satisfy themselves that the subject land is suitable for the intended use as consistent with Ministerial Direction 1 Potentially Contaminated Land.

It is noted that the EPA does not request specific changes to the Amendment, however, Ministerial Direction 19 introduced in October 2018 now requires the Explanatory Report to include a statement about how the amendment addresses the views of the EPA (which was inadvertently overlooked during the authorisation process).

In order to address the issue of potential land contamination, the proponent subsequently submitted a Phase 1 contamination assessment which indicated that the site had low potential for contamination, and that there is no requirement for a statutory environmental audit or for further assessment and that the site meets the appropriate criteria for assessing suitability for residential use.

Council officers are satisfied that the land is suitable for its intended use for residential purposes

It is recommended that the Explanatory Report be modified to include a suitable statement to meet the requirements of the relevant Ministerial Directions.

4.   CFA

Due to its distance from bushfire risk exposure it does not appear to have implications relating to bushfire and/or service delivery for the CFA.

Noted.

All submitters to the amendment will continue to be kept informed about the amendment process. Correspondence will be sent to all submitters advising submitters of Council’s resolution in relation to the amendment.

 

 

 

CRITICAL DATES

Date

Key Milestone

2010 - 2013

Planning Application received for construction of 28 warehouses and removal of native vegetation on the site. 16 objections were received from surrounding residents raising concerns including inappropriate use in residential area and loss of amenity. A Notice of Decision to Grant a Permit (NOD) was issued for 23 warehouses noting that the design of the proposal underwent considerable change to respond to specific challenges presented on the site. Conditions on the NOD also sought to limit further subdivision of the site. The applicant lodged an appeal against the conditions with VCAT, which was subsequently withdrawn. The proposal was never advanced.

February 2018

Discussions commence with proponent regarding potential rezoning of the site to residential and key the issues to be addressed as part of any application. One of the main issues relates to the applicant securing access to the site via the unconstructed Government Road reserve for which approval was needed from DELWP.

12 February 2019

Council resolved to seek authorisation to prepare the amendment.

29 March 2019

Authorisation granted under delegation by the Minister for Planning with a condition to resolve access to the site.

28 May – 1 July 2019

Public exhibition of Amendment C236wsea

February 2020

In principle agreement reached between officers and proponent regarding preparation of the s. 173 Agreement to addresses matters relating to retention of native vegetation, amenity and provision of affordable housing.

May 2020

DELWP determined that legal access can be provided to the site via the Government Road reserve. To formalise the future of the entire road reserve, Council is to commence proceedings to discontinue that section of the road not required to provide lawful vehicular access to the site.

DISCUSSION

SITE CONTEXT

The subject site is currently undeveloped and located on the eastern side of Development Boulevard, approximately 117m south of Heaths Court and is 9,908sqm in area.

The site is moderately sloping from north-west to south-east and is vegetated with scattered mature canopy trees (River Redgums) with the greatest concentration of trees within the eastern portion of the site, abutting a drainage reserve. The adjoining Government Road reserve also contains a number of River Redgums, which directly abuts Delacombe Park to the south.

Commercial and industrial development, including, warehouses, a bakery, car mechanics, a gymnastics centre and a place of worship, are located immediately to the north of the subject site. These existing buildings are built to the northern boundary of the subject site and present a blank concrete wall for 115m of the length of the subject property. These commercial properties are accessed via Heaths Court located further north along Development Boulevard.

Development to the south, east and west is predominantly residential in nature. To the west of the site is an aged care facility, separated from the subject site by a 20m wide Melbourne Water pipe track reservation. The unconstructed Government Road reserve abuts the southern boundary of the site which separates the site from Delacombe Park located further south. Delacombe Park also provides a buffer to a medium density residential development known as Delacombe Mews to the west and more conventional residential development to the south of the site. Residential development in the area, particularly to the south, is contemporary, detached and predominantly two storey. (refer Attachment 2).

The site is located in a local employment precinct with the Rivergum Village Shopping Centre located approximately 135m to the north-west and the Plenty Valley Town Centre located further west of Plenty Road. As previously noted, the site is relatively separate from the surrounding commercial area, however, in that it has significant interface to the surrounding residential and open space areas and is located to the rear of an existing commercial development, with a significant portion of its northern boundary consisting of blank commercial building walls.

The subject site is proposed to be accessed from a new accessway to be constructed on part of the Government Road reserve on its southern boundary, connecting to Development Boulevard which is largely residential in nature south of Heaths Court. Notwithstanding that the site abuts commercial development on its northern boundary, given the significant constraints of the site, and the lack of connection to the adjoining commercial area, rezoning of the site to residential is not expected to have any significant detrimental impact on the overall supply of local employment opportunities.

Land Use

The site has been the subject of a previous application for commercial development under its current commercial zoning. In 2010 an application was sought for the construction of 28 warehouses and removal of native vegetation. The application attracted a large number of objecting submissions from local residents concerned among other things about the removal of vegetation, and the impact on local amenity as a result of the proposed use and development. Whilst a Notice of Decision to Grant a Permit (NOD) was subsequently issued for a commercial development in 2012, the significant constraints and complexities of the site resulted in substantial changes to the design with the NOD allowing only 23 warehouses. Whilst a VCAT hearing to review the conditions was lodged by the applicant, the request for review was subsequently withdrawn and the proposal was never advanced.

In response to the issues arising as a result of these applications, Council officers explored alternative options for the site and undertook an internal review. This work provided support for the potential of a residential future for the site given the largely residential and open space character of the area and local road network, notwithstanding that the site has direct abuttal to commercial development on the northern boundary.

Rezoning of the site is expected to have positive social and environmental impacts as it:

·    provides an opportunity for a residential interface and greater passive surveillance of Delacombe Park;

·    the surplus section of the Government Road reserve will add to the open space in the area;

·    will protect the amenity of existing residents by ensuring that only residential traffic (rather than commercial traffic) is using Development Boulevard which is a residential street;

·    will support an increase in housing opportunities in an area that is well located given its proximity to services, facilities and public transport; and

·    is situated in an area characterised predominantly by residential uses.

Given the sites proximity to the Rivergum Village Shopping Centre, public transport on Plenty Road, the adjoining open space and the residential use abutting the subject site, the Residential Growth Zone (RGZ) is deemed the most appropriate zone to support a diversity of housing on a site well located to existing services and facilities.

Further, it is noted that the rezoning of the land for residential purposes will provide greater certainty to the local community regarding the long term use and development of the site which has remained unresolved for a long time. A Section 173 Agreement is also proposed which will be executed if the Amendment is adopted by Council. It will provide for the ongoing protection of native vegetation, resolve access to the site and seek to ensure that affordable housing is provided in an area that is proximate to a range of services and facilities. These matters are further discussed in the following sections.

Government Road Reserve

The subject land requires access to the site via an existing Government Road reserve, which remains unconstructed east of Development Boulevard. There is no alternate access to the site (refer Attachment 2- aerial map of the site and surrounds). The legality of the potential use of this road as the ultimate access for the site has been subject of protracted discussions between the proponent, Council and DELWP, which has served to delay advancement of the amendment process. This was obviously a key matter of resolution, notwithstanding the fact that this would still be a problem for development of the site under the current zone.

To avoid continual delay in the process, Council advanced authorisation of the amendment with the Minister for Planning.  To this end, a condition of the authorisation from the Minister for Planning is that Lawful vehicular access arrangements via the adjoining Government Road reserve to the south of the site must be finalised prior to the adoption of the amendment.’ This allowed for the amendment process to be advanced whilst discussions were ongoing.

The road reservation contains young and maturing River Red Gums and Council previously considered a report which indicated that the environmental values of the portion of the unused road adjacent to 18 Development Boulevard would preclude any practical consolidation with the subject site for development purposes. Given land adjoining the road reservation to the south forms part of a Council-owned reserve, in 2008, Council resolved to support a portion of the road reserve being transferred to Council at no cost for incorporation into the broader Delacombe Park in order to protect the environmental values of the River Red Gums. Whilst this was never advanced, retention of this significant vegetation remains a priority and a formal resolution regarding the future of this section of the road reserve is a requirement of this process.

DELWP declared the Government Road reserve to the south of the site surplus to their requirements in 2018 and intended to commence a process to sell the land in accordance with the Victorian Government Landholding Policy and Guidelines (LHPG).

Whilst the landowner had been in discussions with the State Government to formally purchase the land to resolve access arrangement, the sale did not proceed as they could not agree on the terms of the sale.

In October 2019, legal advice was sought by the applicant and provided to DELWP (and Council), which indicated that in accordance with the Land Act 1958 that the Government Road was considered a public highway and therefore the public has a right to pass over it (without the need to purchase the said land). Officers from DELWP and Council had further discussions in relation to the matter and confirmed this approach on the basis that the road reserve is still a declared and open road and therefore lawful vehicular access to the site can be provided.

Council officers have previously indicated to the proponent that any vehicular access provided to the site is subject to the following requirements being met, which is supported by the proponent:

·    Any proposed accessway will be restricted to a single access point in the south-west corner of the subject land;

·    The location of the proposed accessway should be restricted to within the first 10-15 metres of the western boundary of the subject land; and

·    The accessway should be designed and constructed to avoid the removal of any native trees located within the road reserve and/or on the subject land unless otherwise agreed to in writing by the City of Whittlesea.

It is expected that the form and extent of any future accessway will be subject to further assessment and formally resolved as part of any future planning permit application to use and develop the subject land which will also need to resolve how the road will be managed. It is expected that the proponent will be required to construct the required portion of the road in accordance with endorsed plans to the satisfaction of Council.

As noted above much of the land included within the Government Road reserve has been identified as having environmental values which would preclude any further development and both Council and DELWP are keen to formalise the long term protection of this area of significant vegetation. Pursuant to Section 12 of the Road Management Act 2004, Council has the power to discontinue that part of the road not required for the purposes of providing access to the site at 18 Development Boulevard, Mill Park. Officers from DELWP have provided in principle support for Council to commence the process to discontinue part of the road, pending further discussions with DELWP to finalise the process. Attachment 3 indicates the section of road required for access with the remaining portion to be discontinued.

In accordance with the Local Government Act 1989, Council officers will need to prepare a separate report to a future Council meeting recommending closure of the road. DELWP has further indicated that they are also willing to undertake further negotiations with Council regarding the ongoing management of this land. It is noted that Council has previously resolved to request that the land not required for the development be transferred to Council at no cost. An alternative option is for DELWP to reserve that land and appoint the City of Whittlesea as the Committee of Management. Whilst this matter will be further discussed, the preservation of this significant vegetation is a positive outcome.

 

 

 

Section 173 Agreement Matters

Council officers have also considered a number of other matters in assessing the rezoning request to ensure that any development of the site considers the existing environmental features of the site and its locational context being located adjacent to a commercial development. The following matters are addressed in a section 173 Agreement that has been prepared concurrently with the processing of the Amendment. Adoption of the amendment by Council, will trigger the execution of the Agreement which will occur prior to the adopted Amendment being submitted to the Minister for Planning for approval. These are discussed briefly in turn below.

Amenity issues

It is anticipated that potential amenity issues arising from the direct interface of the site to existing commercial properties such as noise will be addressed through the detailed design of the development. A condition in the section 173 Agreement requires the preparation of an acoustic report to consider the impacts of the existing commercial development on any proposed dwellings. It is expected that all future dwellings will contain the required noise attenuation measures

In response to a submission from EPA Victoria which outlines Council’s obligations of the need to satisfy itself that the subject land is suitable for the intended use as consistent with Ministerial Direction No 1 Potentially Contaminated Land, the proponent undertook a Phase 1 contamination assessment of the subject land. The assessment concluded that no significant potential for the presence of contamination resulting from uses on the site was identified based on a history review and site inspection. Further it was noted that the likelihood for contamination at the site as a result of uses of land within the vicinity was very low. Due to the low potential for contamination, there is no requirement for a statutory environmental audit or for further assessment and the site meets the appropriate criteria for assessing suitability for residential use. Whilst there is no change required to the amendment, the Explanatory Report has been modified to acknowledge that Council is satisfied its obligations have been met in respect to land contamination.

River Red Gums

An arboricultural report prepared for the site indicated that all River Red Gum trees on the site should be retained. Whilst a total of 39 trees were assessed in detail, a further 50 River Red Gums were recorded in the arboricultural report which were located in single species groups (copses) and not individually assessed, although some information was recorded to enable Tree Protection Zones to be calculated.

A draft Concept Plan was prepared for the site which indicated that a design for the residential development could be accommodated that retains all trees (including copses) and provides surveillance of the tree reserves (refer Attachment 4).

Whilst the site is affected by a Vegetation Protection Overlay Schedule 1 (VPO1) a condition has been included in the Agreement which requires the retention of all River Red Gums on the Subject Land unless the removal of the trees is otherwise agreed to subject to the written consent of Council. This seeks to ensure that the removal of any trees is considered as part of a future planning permit proposal for the use and development of the site pursuant to a more detailed arboricultural report being prepared for the site.

 

 

 

Affordable Housing

The rezoning application provides an opportunity to incorporate an affordable housing contribution as part of the residential development of the land. The location is suitable for affordable housing given the proximity to the shopping centre, public transport on Plenty Road and open space. This supports broader Council planning and social policy.

The section 173 Agreement includes a condition in respect to the provision of an affordable housing contribution which is conditional on the total number of dwellings being proposed.

The City of Whittlesea is committed to increasing the amount of locally available Affordable Housing opportunities with a range of options available for providing Affordable Housing within planning proposals. The relatively small site area and likely scale of any proposed development required flexible negotiations to ensure that any future development is financially feasible to the developer and provided a satisfactory affordable housing contribution for Council (it was also considered to be financially feasible for a Housing Association to purchase). More specifically a number of dwellings are to be offered for sale to a Registered Rental Housing Agency at a discount of 50% of the value of the dwellings as determined by an independent valuer at the time the dwellings are offered for sale. The number of dwellings to be provided is conditional on the total number of dwellings proposed as part of the development as follows:

·    for 34 or more dwellings, provide 5% of the total number of dwellings (rounded up to the nearest whole number).

·    for 33 or less dwellings, provide 5% of the total number of dwellings (rounded down to the nearest whole number).

Input was obtained from an Affordable Housing consultant and from a number of registered Housing Associations to ensure that an appropriate contribution was to be provided given the scale and context of the site.

FINANCIAL IMPLICATIONS

Planning Scheme Amendments are prepared and administered by Council and are therefore undertaken in accordance with recurrent operating budgets. The proponent is required to pay the fees associated with the Amendment request as stipulated in the Planning and Environment Act 1987 and Planning and Environment (Fees) Regulations 2016.

Policy strategy and legislation

Ministerial Directions

The Amendment has been prepared having regard to the following Ministerial Directions:

·    Ministerial Direction – The Form and Content of Planning Schemes.

·    Direction No. 1 – Potentially Contaminated Land

·    Direction No. 9 – Metropolitan Planning Strategy

·    Direction No. 11 – Strategic Assessment of Amendments

·    Direction No. 15 – The Planning Scheme Amendment Process

·    Direction No. 19 – and information requirement for amendments that may result in impacts on the environment, amenity and human health.

Planning Practice Notes

The Amendment documents have been prepared having regard to the following Practice Notes:

·    PPN30 – Potentially Contaminated Land

·    PPN46 – Strategic Assessment Guidelines

·    PPN91 – Using the residential zones

State Planning Policy Framework

The Amendment will implement the SPPF, having particular regard to the following objectives and related strategies:

Clause 11.01-1S Settlement - To promote the sustainable growth and development of Victoria and deliver choice and opportunity for all Victorians through a network of settlements.

Clause 11.02-2S Supply of urban land - To ensure a sufficient supply of land is available for residential, commercial, retail, industrial, recreational, institutional and other community uses.

Clause 16 Housing –

 

·    Planning should ensure the long term sustainability of new housing, including access to services, walkability to activity centres, public transport, schools and open space.

·    Planning for housing should include the provision of land for affordable housing.

Clause 16.01-2S Location of residential development - To locate new housing in designated locations that offer good access to jobs, services and transport.

Clause 16-01-2R Housing opportunity areas - Metropolitan Melbourne - Identify areas that offer opportunities for more medium and high density housing near employment and transport in Metropolitan Melbourne.

Clause 16.01-4S Housing affordability - To deliver more affordable housing closer to jobs, transport and services.

Local Planning Strategies

The Amendment considers and implements Council’s local planning policies and strategies including:

·    Whittlesea 2040: A place for all (2018)

·    Whittlesea Municipal Strategic Statement (MSS)

·    River Red Gum Protection Policy

·    City of Whittlesea Open Space Strategy

·    City of Whittlesea Housing Diversity Strategy

·    City of Whittlesea Social and Affordable Housing Policy and Strategy

link to strategic risks

Strategic Risk  Community and Stakeholder Engagement - Ineffective stakeholder engagement resulting in compromised community outcomes and/or non-achievement of Council's strategic direction

Community consultation was undertaken in accordance with the provisions of the Planning and Environment Act 1987 which included direct notice of all those owners and occupiers of land immediately adjacent to the site. Notice of the amendment was also included in the Whittlesea Leader being the local paper in the area and in the Government Gazette. Public exhibition of the amendment was for a period of one month in accordance with statutory time frames. To address potential concerns resulting from reverse amenity with the subject site being located adjacent to an existing commercial area, a section 173 Agreement containing amenity requirements to be met as part of any future development of the site will be executed if Council adopts the amendment. The Agreement also requires that any future development retain significant vegetation on the site.

 

Links to whittlesea 2040 and the CoUNCIL Plan

Goal                              Liveable neighbourhoods

Key Direction               Housing for diverse needs

 

The Amendment will contribute to the additional provision of land suitable for residential purposes in an area close to existing services and facilities. The proposal will provide for housing for diverse needs including an affordable housing component as part of any residential development of the site. The proposal will also ensure the protection of native vegetation to ensure that any development has a positive contribution to the character and environment of the local area.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

The Amendment will facilitate the development of the subject land for residential development, which is located in close proximity to services, facilities and public transport.

The site has been subject of ongoing uncertainty regarding its preferred development future for a number of years. Whilst as a matter of principle, Council should prioritise retention of employment land over residential development, it is considered in this instance, based on the locational context of the site and the nature and scale of the employment precinct that a residential outcome is appropriate for the site.

Notwithstanding the delays in the amendment process associated with resolution of access issues to the site with the State Government, positive negotiations with the proponent have resulted in a number of beneficial outcomes to be implemented via a Section 173 Agreement. These include the provision of affordable housing, amenity conditions and protection of all the significant vegetation on the site and abutting Government Road.

 It is proposed to discontinue the Government Road as part of a subsequent process with the land to be reserved for open space to provide for the ongoing protection of the remnant vegetation. The ongoing management of the site will be further negotiated with DELWP as part of this process.

The Amendment was placed on public exhibition from 28 May to 1 July 2019. Four submissions were received, none of which objected to the amendment. Minor changes have been made to the Explanatory Report, however, to address matters relating to land contamination to ensure compliance with Ministerial Direction 19.

It is recommended that Council adopt Amendment C236wsea to the Whittlesea Planning Scheme and accordingly forward the Amendment to the Minister for Planning for approval. It is noted that upon the amendment being adopted by Council that the section 173 agreement will be executed prior to the Amendment being forwarded to the Minister for Planning for approval.

RECOMMENDATION

THAT Council resolve to:

1.       Adopt Amendment C236wsea to the Whittlesea Planning Scheme in accordance with Attachment 1 to this Report.

2.       Submit Amendment C236wsea to the Minister for Planning for approval subject to the execution of the section 173 Agreement related to matters to be addressed as part of the future development of the site, including retention of native vegetation, provision of affordable housing and local amenity.

3.       Note that pending further discussions with DELWP, a separate report will be presented to a future Council meeting relating to the commencement of the formal process to close the part of the Government Road reserve not required for legal access to 18 Development Boulevard, Mill Park in accordance with section 12 of the Road Management Act 2004.

4.       Notify the proponent and all submitters of Council’s resolution.

Council Resolution

Moved:                       Administrator Billson

Seconded:                Administrator Duncan

 

THAT Council resolve to:

1.       Adopt Amendment C236wsea to the Whittlesea Planning Scheme in accordance with Attachment 1 to this Report.

2.       Submit Amendment C236wsea to the Minister for Planning for approval subject to the execution of the section 173 Agreement related to matters to be addressed as part of the future development of the site, including retention of native vegetation, provision of affordable housing and local amenity.

3.       Pursue discussions with Department of Environment, Land, Water and Planning to commence the formal process to close the part of the Government Road Reserve not required for legal access to 18 Development Boulevard, Mill Park in accordance with section 12 of the Road Management Act 2004.

4.       Notify the proponent and all submitters of Council’s resolution.

Carried

 


Ordinary Council Minutes                                 Tuesday 7 July 2020

 

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Ordinary Council Minutes                                                                                                                                                                                                                                                                                      Tuesday 7 July 2020

 

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Ordinary Council Minutes                                                                                                                                                                  Tuesday 7 July 2020

 

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Ordinary Council Minutes                                                                                                                                                                                                                                                                                     Tuesday 7 July 2020

 


Ordinary Council Minutes                                 Tuesday 7 July 2020

 

6.1.6      Preston and Reservoir Adult Community Education (PRACE) temporary community facility at the Mernda Recreation Reserve.

Attachments:                        1       Mernda Recreation Reserve Aerial

2       Proposed PRACE Building

3       WD 2414 Prace   

Responsible Officer:            Director Partnerships, Planning & Engagement

Author:                                  Social Planner   

 

RECOMMENDATION SUMMARY

That Council support PRACE establishing a temporary community facility with the primary focus on intervention education services for young people at risk of disengagement from education, training and employment at the Mernda Recreation Reserve (Attachment 1).

KEY FACTS AND / OR ISSUES

PRACE is seeking to access a small parcel of Council land to build a relocatable community facility to act as a youth intervention and adult and community education centre.

·        ABS data (2016) identifies the number of disengaged young people in Mernda/Doreen as 112 for 15-19 year old and 416 for 15-24 year old. It is expected that there will be a significant increase in these numbers due to the educational and employment disruption of COVID-19. Mernda and Doreen are ranked amongst the hardest hit suburbs of Australia from the economic impact of Covid-19.

·        The long-standing need for an intervention service for vulnerable young people and additional adult education opportunities has been identified by multiple agencies through Council’s Human Services Needs Assessment (Mernda/Doreen 2017) and the YouthPlan 2030 (2019). There is also strong alignment with Council’s Lifelong Learning Policy (2017).

·        The facility is a shovel ready stimulus project that can be delivered by early 2021. It will be constructed by PRACE, with assistance from a Federal Government grant, at a total cost of $1.4m.

·        Up to 60 youth at risk of disengagement could be accommodated at the facility and it would create up to 10 ongoing professional positions as well as service and supply contracts critical for local economic recovery.

·        The provision of this service in this location does not impact on any potential alternative long-term outcomes that may be identified in a future Council master planning process.

·        This use is not inconsistent with any other use identified for the recreation reserve.

 

Report

Background

The social wellbeing of communities in growth areas is significantly lower than expected, closely correlated to the issue of the lack of adequate social support services and infrastructure. High levels of family violence, substance abuse, gambling losses, child protection orders and, significant for this proposal, youth disengagement, are now a reality of growth areas in general, and Mernda/Doreen in particular.

A number of these factors are closely related, with one or more present in cases of young people who become disengaged from education.  A failure to intervene once a young person is at risk, significantly increases the likelihood of issues becoming entrenched, leading to a further burden on both the individual and the community.

PRACE is a Non-Government Organisation (NGO) which has been providing a range of education and support services for Whittlesea residents for some years and is a member of the Whittlesea Community Futures Partnership. It provides a specialist intervention service for vulnerable young people at risk of becoming disengaged as well as adult education services. This service operates as an alternative school on a City of Darebin site in Keon Park. The service is funded by the Department of Education and Training with an enrolment of around 60 young people.

In 2018, whilst most participants already came from the City of Whittlesea, PRACE was receiving an increasing number of new inquiries from secondary schools in the Mernda/Doreen corridor on behalf of at-risk students.

In response to this increased demand, in 2019 PRACE enquired with Council as to whether a site might be made available for a community education facility from which to deliver expanded services. Council officers undertook an extensive search with only one site identified as suitable, being the Mernda Recreation Reserve.

Proposal

 community education facility focusing on intervention services for young people at risk of disengagement, be established at the Mernda Recreation Reserve for commencement in early 2021.

This facility would be delivered by PRACE to meet a significant social need on a site adjacent to the existing Mernda Neighbourhood House, presently operated by Whittlesea Community Connections (WCC). The PRACE facility will consolidate community activity and education in Mernda but also service residents from Doreen, Whittlesea Township and South Morang.

The facility will be available to the community, the Mernda Neighbourhood House and Council for the delivery of a broad range of activities and programs, including information and educational services.

PRACE has secured $1.4m ($1m Federal Government grant and $400k from PRACE) to invest in this facility in Mernda by January 2021. The project is shovel ready and can be delivered within six months of being approved. The community facility that forms part of this proposal would consist of high quality, prefabricated, relocatable buildings.

The PRACE youth intervention service offers Victorian Certificate of Applied Learning (VCAL), pre-VCAL and Vocational Education and Training (VET) courses that are tailored to the individual’s needs. PRACE also works with local employers and Melbourne Polytechnic to place their students into work, further study, pre-apprenticeships or other productive directions, and therefore, makes an important contribution to local economic development.

The area proposed to be occupied by the PRACE building is not part of the active open space portion of the recreation reserve but does include a dilapidated playground. PRACE will relocate and renew the playground as part of this project.

The area of the reserve to be occupied by this project is less than 3.5% of the total Mernda Recreation Reserve area. The provision of this service in this location does not impact on any potential alternative long-term outcomes that may be identified in a future master planning process. This project represents the highest and best use of the site in the medium term. There is a marginal opportunity cost in a loss of 1,500m2 of passive space but on balance significantly outweighed by the social and economic benefits.

PRACE will required to rehabilitate the site to existing conditions at their expense.

Benefits

Direct benefit of intervention service to over 60 local families per year with significant downstream benefits to the individual young people what are supported into further education and training and avoid a significant likelihood of complex justice and social problems.

Research has found a $12 return to every $1 of investment in ensuring Year 12 completions. These estimates, which reflect the tangible returns to investments in preventing early school leaving, are likely to understate the full socioeconomic benefit. That is, they do not account for the wider social – and largely intangible – benefits of remaining in school. These include positive impacts on health and mental illness, improved ability to participate in family life and positive engagement with surrounding communities.

Direct benefit to the local community of increased education opportunities for adult and life long learning in a range of course areas.

Direct benefit to local women seeking economic progression through further training in business and other work skills such as language and Information Technology.

Modelling shows that at least six additional local jobs will be created during construction phase and four additional supply chain jobs created outside the City of Whittlesea.  The project will also add ten additional local on-going jobs.

The $1.4m investment will add over $2m value to the local economy beyond the significant economic benefit of the young person completing Year 12 (id Consulting Economic Modelling Tool).

Consultation

Significant consultation between Council, Whittlesea Community Connections (WCC) and PRACE has been undertaken to develop the vision for the service platform and a draft Memorandum of Understanding (MOU) that will guide the delivery of services and the ongoing involvement of the local community and Council.

In collaboration with PRACE and WCC, Council will develop a community awareness campaign to ensure that residents are informed of the establishment of this new community facility. Through the Mernda Neighbourhood House, the community will be engaged in the development of programs, and community groups will have access to the facility for meetings and other activities such as University of the Third Age (U3A) with a specific older adult focus.

 

PRACE have consulted widely and have received letters of support from the following organisations:

·        Hume Whittlesea Local Learning and Employment Network (LLEN)

·        A number of local high school principals

·        Costa Mushroom Exchange

·        Mernda Neighbourhood House

·        Whittlesea Community Connections

Multiple internal Council departments have also been consulted and have provided advice and support.

Critical Dates

PRACE have received a Federal Government capital grant of $1m that needs to be expended in this calendar year (2020).

Local high schools have identified a number of candidates that would immediately benefit from the service but will ‘age out’ of the 16-19 year age range. if the service is delayed. It is reported by PRACE that this number has increased during the period of COVID19 isolation.

Financial Implications

There are no financial implications for Council as a result of this project. The location of the facility is unlikely to negatively impact any future yield of potential residential subdivision or redevelopment of the recreation reserve.

PRACE will manage their own development processes and construct the facility.  PRACE will also relocate the playground at this location and make good any damage or impact to the area during construction.

The recurrent staff costs of assisting with room bookings and community programming will be absorbed by Whittlesea Community Connections and the Mernda Neighbourhood House.

Policy strategy and legislation

A range of research and Council policy documents support the provision of this service in this location.

Human Services Needs Assessment 2017 Update (HSNA)

The HSNA identified youth support services and activities as particularly underdone in Mernda and Doreen. Of relevance to this proposal, the HSNA also notes specific gaps in the area of education and employment support services for young people and lifelong learning opportunities for all.

YouthPlan 2030

The City of Whittlesea YouthPlan 2030 clearly articulates the need for a PRACE type youth intervention service and that Council facilitate access to alternative education opportunities for young people not engaged in mainstream education.

Lifelong Learning Policy (2017)

The Lifelong Learning Policy aims to enhance Council’s role as a facilitator, advocate and provider of learning opportunities for City of Whittlesea residents through all life stages.

 

link to strategic risks

Strategic Risk Service Delivery - Inability to plan for and provide critical community services and infrastructure impacting on community wellbeing

Although the need for a youth intervention service and additional adult educational opportunity has been identified, Council will not have sufficient facility capacity until after the Mernda Town Centre Hub is completed, which at this stage is unknown.

Significant risk of not proceeding on two levels. Firstly, the intervention service redirects at-risk young people with a very high probability (0.8 correlation) of engagement with the criminal justice system. Secondly, additional adult education opportunity is needed to address significant shortfall until Mernda Town Centre Hub is constructed. Immediate need for reskilling is compounded by the impact on the local economy by COVID19.

This project will impact a physical area equivalent to 3.5% of the open space reserve and will, by being adjacent to the existing Mernda Neighbourhood House, create the perception of this corner of the reserve being a community hub (Attachment 2).

 

Links to whittlesea 2040 and the CoUNCIL Plan

Goal                              Connected community

Key Direction               A socially cohesive community

A socially cohesive community is the result of a community that ensures the wellbeing and connectedness of all its members and, in particular, those most vulnerable. Young people at risk of disengagement are at a critical stage in their life where the support offered could make all the difference between a good life and one of disadvantage. Services offered by organisations like PRACE are critical at this time in a young person’s life and will assist Council to meet its W2040 Goals.

Declarations of Conflicts of Interest

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

The Mernda Doreen area has significant social issues including high levels of youth disengagement and few adult and community education opportunities.

PRACE is seeking to access a small parcel of council land to build a relocatable community facility to act as a youth intervention and adult and community education centre in collaboration with the Mernda Neighbourhood House.

 

RECOMMENDATION

That Council support PRACE establishing a temporary community facility with the primary focus on intervention education services for young people at risk of disengagement from education, training and employment at the Mernda Recreation Reserve (Attachment 1).

 

 

Council Resolution

Moved:                       Administrator Wilson

Seconded:                Administrator Billson

 

THAT Council resolve:

1.      To support Preston and Reservoir Adult Community Education (PRACE) with establishing a temporary community facility with the primary focus on intervention education services for young people at risk of disengagement from education, training and employment at the Mernda Recreation Reserve.

 

2.      To undertake community engagement of residential properties surrounding the site in collaboration with Whittlesea Community Connections (WCC) and PRACE to raise awareness and inform them, of the project and determine the exact location prior to commencement of works on site.

 

3.      Council Officers come back to the Panel of Administrators by memo with the draft lease document outlining the terms and conditions of occupancy including hours and conditions of use and what steps have been taken to respond to any local community and amenity issues through these lease conditions.

Carried

 

 


Ordinary Council Minutes                                                                                                                                                                                                                                                                                     Tuesday 7 July 2020

 

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Ordinary Council Minutes                                                                                                                                                                                                                                                                                     Tuesday 7 July 2020

 


Ordinary Council Minutes                                                                                                                                                                                                                                                                                     Tuesday 7 July 2020

 

 

 


Ordinary Council Minutes                                 Tuesday 7 July 2020

 

6.2       Community Services

6.2.1      Pandemic Action Plan Report

Attachments:                        1       Community Relief Summary   

Responsible Officer:            Manager Leisure & Community Facilities

Author:                                  Team Leader Research Engagement   

 

RECOMMENDATION SUMMARY

That Council resolves to note:

1.       The City of Whittlesea COVID-19 Pandemic Action Plan and Business Continuity Plan progress updates; and

2.       Plans to co-design the $2M Community Recovery Fund with local communities, businesses, clubs and groups. 

KEY FACTS AND / OR ISSUES

·    Council’s COVID-19 Pandemic Action Plan was developed to provide financial relief and support to residents, community groups, non-government organisations and local businesses.

·    The plan consists of 38 actions, of which 31 were underway and seven were complete as at 1 July 2020.

·    Many activities and initiatives in the plan were funded through reallocating existing budgets.

·    Estimated costs outside of existing budgets total around $545,700 for 2019/2020.

·    A $2M Community Recovery Fund was approved in the 2020/21 Budget.

·    Council’s Acting CEO enacted the Business Continuity Plan on 16 March 2020 – the day the Victorian Government announced a State of Emergency.

·    Council has maintained essential services, and adapted many other services, throughout the pandemic.

 

 

 

 

Report

Introduction

The COVID-19 pandemic has had a devastating impact on many local businesses, community groups, clubs and communities.

The COVID-19 Pandemic Action Plan was developed to:

·    Help minimise financial and social impacts;

·    Provide a local response to relief; and

·    Modify existing program and services towards Council’s relief effort where possible.

Council’s Business Continuity Plan was enacted on 16 March 2020 – the day the State of Emergency was declared in Victoria.

The continuation of essential Council services has been critical in keeping the community engaged and connected. Council quickly adapted services like waste collection, maternal and child health and delivered meals to adhere to directives from the State Government in terms of social distancing and hygiene.

This Report provides an overview and update of actions in the Pandemic Action Plan and Business Continuity Plan along with the known financial impacts on Council’s Budget.

Further details are available in attachment 1, Community Relief Summary.

SUMMARY

Pandemic Action Plan

The Pandemic Action Plan was developed in consultation with the Whittlesea Emergency Management Pandemic Planning sub-committee, local Non-Government Organisations (NGOs) and Council Departments.

The plan has 38 actions across three domains - social, economic and environment. Among these are:

·    An Emergency Relief Fund for local non-government organisations ($200,000).

·    A Council staff deployment strategy.

·    COVID-19 Financial Hardship Policy that provides residents, businesses, groups and clubs with relief from Council rates, fees and charges.

·    A local business support package ($90,000).

·    Measures to ensure compliance with State Government public health orders.

As at 1 July 2020, all 38 actions have commenced with seven completed.

The next stage is Councils community recovery plan. This includes an approved Budget allocation of $2M to co-design a Community Recovery Fund with the local community, businesses, clubs and groups. 

Business Continuity Plan

Council’s Business Continuity Plan was enacted on 16 March 2020 to ensure essential services continued to be delivered to the community. A key action under this plan included the redeployment of staff to Council’s essential service delivery team or non-government organisations providing front line community support such as the provision of basic items such as food and clothing.

Proposal

That Council notes the COVID-19 Pandemic Action Plan and Business Continuity Plan; and supports a co-design approach to the $2M Community Recovery Fund that will assist community recovery from the pandemic.

Consultation

Council worked with its Municipal Emergency Management Planning Committee to develop and implement the Pandemic Action Plan.

This committee comprises emergency management, government and community services agencies such as Victoria Police, CFA, Whittlesea Community Connections and Victorian Government agencies.

Local service providers where surveyed throughout March and April 2020 with 44 organisations providing more detail about how Council could support them and their clients.

These responses informed further the development of the Pandemic Action Plan and the distribution of the $200,000 Emergency Relief Fund. 

Critical Dates

Nil

Financial Implications

Council has largely funded its pandemic response by reallocation of existing budgets.

Estimated costs outside of existing budgets total is $545,700 for 2019/2020. This includes the $200,000 Emergency Relief Fund.  Some actions will impact the 2020/21 budget; however, these costs are not fully known at this time.

While the financial impact of the pandemic is hard to accurately forecast, an estimated 10 per cent deferral of income received from rates in the 2020-21 financial year is expected. Such a reduction would reduce Council’s cashflow by almost $17M. 

Other reductions or waiving of fees or interest payments are likely to have additional financial implications. Again, the full extent of these costs is not yet known. As previously mentioned, a $2M Community Recovery Fund has been approved in the 2020-21 Budget. This allocation was not forecast in Council’s long-term financial plan.

Policy strategy and legislation

The activation of Council’s COVID-19 Pandemic Action Plan and Business Continuity Plan is in line with Council’s Whittlesea 2040 strategic goal of Connected Community – A healthy and safe community.

Both plans are guided by the following policies and legislation:

Federal, State and regional bodies

·    Emergency Management Act, Victoria, (2018)

·    State Relief Plan for COVID-19, Emergency Management Victoria (2020)

City of Whittlesea

·    Municipal Emergency Management Plan, (2017)

·    Whittlesea 2040; A place for all

·    Community Emergency Risk Assessment Process

·    Council Plan (2017)

·    Community Building Policy & Strategy, (2016)

·    Strategic Communications Plan – COVID-19, (2020)

link to strategic risks

Strategic Risk Community and Stakeholder Engagement - Ineffective stakeholder engagement resulting in compromised community outcomes and/or non-achievement of Council's strategic direction

In managing the recovery consultative process, Council will ensure representative community engagement that is accessible while complying with COVID-19 social distancing restrictions. 

Managing competing community demands and perceptions of equity regarding the distribution of funding is a manageable risk. 

Council’s recovery efforts will be responsive to new directives from Federal and Victorian Governments as the pandemic continues to evolve.

Strategic Risk Emergency Management - Failure to manage and respond to an emergency event which may be detrimental to community health and wellbeing

The Pandemic Action Plan and Business Continuity Plan are the results of the Victorian Government’s State of Emergency announced on 16 March 2020. Council will continue to adapt appropriately to support its local community within the parameters of Federal and Victorian guidelines.

Strategic Risk Service Delivery - Inability to plan for and provide critical community services and infrastructure impacting on community wellbeing

The Business Continuity Plan has been critical to ensure essential services continue during the pandemic with appropriate resourcing and adaptation to ensure public and staff safety.

Strategic Risk Not linked to the risks within the Strategic Risk Register.

Council faces internal risks related to resourcing, capacity, strategic planning integration, reliable social impact data and developing agile, yet robust processes to support community design and implementation of recovery actions.

 

Links to whittlesea 2040 and the CoUNCIL Plan

Goal                              Connected community

Key Direction               A healthy and safe community

 

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

Council is implementing its Pandemic Action Plan, which includes 38 actions. Council has invested an estimated $545,000 into the response effort as at 1 July 2020.  Throughout the pandemic recovery, Council will collaborate with community members, local businesses, clubs and groups to co-design a $2M Community Recovery Fund. 

In managing the pandemic response, Council has adapted operations and modified services in line with the Federal and Victorian Government restrictions to minimise the spread and impacts of COVID-19 and ensure community and staff safety.

 

RECOMMENDATION

THAT Council resolve to note:

1.    The City of Whittlesea COVID-19 Pandemic Action Plan and Business Continuity Plan progress updates; and

2.    Plans to co-design the $2M Community Recovery Fund with local communities, businesses, clubs and groups.

 

Council Resolution

Moved:                       Administrator Wilson

Seconded:                Administrator Duncan  

 

THAT Council resolve to adopt the Recommendation.

Carried UNANIMOUSLY

 

 


Ordinary Council Minutes                                 Tuesday 7 July 2020

 

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Ordinary Council Minutes                                 Tuesday 7 July 2020

 

6.3       City Transport and Presentation

6.3.1      Outstanding petition response - Request for removal of naturestrip trees on Torresdale Rd, South Morang

Attachments:                        1       Attachment 1 - Tree Map - Torresdale Road   

Responsible Officer:            Director City Transport and Presentation

Author:                                  Acting Unit Manager Parks and City Forest   

 

RECOMMENDATION SUMMARY

1.       Retain the street trees in Torresdale Road, South Morang in accordance with the Street Tree Management Plan (2019).

2.       Continue to communicate with the head petitioner and all residents of Torresdale Road on the Street Tree Management Plan 2019 guidelines for removal of trees including seeking medical advice to substantiate allergy causation.

3.       Liaise with individual residents of Torresdale Road about allergy concerns and deal with such matters on a case-by-case basis in accordance with Council policy.

KEY FACTS AND / OR ISSUES

·        A petition was received by the community in 2018 relating to street trees at Torresdale Road, South Morang.

·        The request for removal of all trees from Torresdale Road is inconsistent with the Council adopted Street Tree Management Plan and is not supported.

·        Whilst officers have been in communications with the head petitioner, a timely Council Report and response to the petition has not been achieved, this report seeks to address this procedural matter.

 

 

Report

Introduction

A petition from residents requesting Council to remove the Chinese Elm naturestrip trees on Torresdale Road, South Morang and replace them with a more suitable species was received on 20 June 2018. There are 24 properties with a frontage on Torresdale Road. The petition is signed by 70% of residents in the street. Council resolved to receive the petition on 3 July 2018 and requested that a report on the matters raised in the petition be prepared.

Background

Torresdale Road is east of Plenty Road, South Morang and has 22 street trees and a significant Red Gum in Torresdale Redgum Reserve a shown in Appendix 1. Twenty of the original 24 street trees remain that were planted at the time of subdivision in 2008 as part of the Riverdale on Plenty residential estate, Stage 4.  Two new trees have been planted in 2019. The street trees are Chinese Elm Tree (Ulmus parvifolia), a species of exotic, deciduous tree that is regularly planted in streetscapes across Melbourne.  The Chinese Elm Tree is on Council’s approved species list and is widely planted across the municipality, representing approximately 2% of all planted trees.

The petitioners request that Council consider removing all the street trees in Torresdale Road on the grounds that they trigger allergies, are a potential fire hazard and drop excessive debris causing damage to decking boards and swimming pools. The petition included many photographs of tree leaves and some research linking the Chinese Elm Tree pollen to allergies.

This petition was received following an enquiry in April 2018 from the lead petitioner requesting that trees on the side of the property be removed because of mess and concerns around pollen triggering allergies and an initial tree inspection in May 2018.

An inspection was undertaken by Council’s Arborist in August 2019. The inspection resulted in the assessment of trees being compliant over properties, road and footpath. A Council arborist completed a follow up inspection of the street trees again when the trees were in leaf in October 2019. At that time the arborist identified that the trees required some pruning over the road and footpath and that there was no evidence of pollen or excessive leaf debris. The pruning work was completed in November 2019 as part of Council’s proactive Urban Street Tree Maintenance Program.

In accordance with Council’s Street Tree Management Plan, Council’s does not remove trees due to leaf shed. Tree removal of an individual street trees are considered where evidence via specialist allergen medical advice can substantiate a causal link between the species of tree and allergic reaction. No such evidence has been provided to Council from the head petitioner or any other residents of Torresdale Road to date.

Regarding the claims that the trees are a potential fire hazard and drop excessive debris, this area of South Morang is rated by the Country Fire Authority (CFA) as Low Bushfire Risk. The CFA recommendation to the community living in these areas to undertake regular debris removal on their properties in order to keep the risk of bushfire as low as possible.

Proposal

The Chinese Elm trees in Torresdale Road, South Morang are in accordance with the Council Street Tree Management Plan (2019). The head petitioner has been advised that the current streetscape will be retained and that given the delay in responding, officers will liaise individually with each resident to discuss their specific concerns. The outcome will be based on identified issues and will be addressed on a case-by-case basis in accordance with Council policy.

Consultation

Council officers have liaised with the lead petitioner and one other resident on the matter of allergies associated with street trees.

Whilst officers have been in discussions with these residents, a report back to Council on the petition investigation and alignment with Council policy has not occurred in a timely way.

Council officers will reengage with all residents to communicate these matters and the options available for street tree / streetscape management. This includes clearly communicating Council’s Street Tree Management Policy, including providing more detailed options for addressing tree allergy concerns and information on the forthcoming tree management and pruning schedules for the street trees of Torresdale Road.

Financial Implications

There are no financial implications resulting from this report. Consultation with residents is conducted within existing operational budgets.

Policy strategy and legislation

The proposal to retain street trees at Torresdale Road is consistent with the Council Plan, Council’s Street Tree Management Plan (2019), Natural and Built Shade Policy (2016), Environmental Sustainability Strategy (2013), and Whittlesea 2040 – A Place for All (2018).

link to strategic risks

Strategic Risk Community and Stakeholder Engagement - Ineffective stakeholder engagement resulting in compromised community outcomes and/or non-achievement of Council's strategic direction

The City of Whittlesea Street Tree Management Plan (2019) outlines how Council shall respond to requests for tree removal from the community. It communicates the criteria and information requirements whereby Council will support tree removals. In the case of Torresdale Road Council officers have consulted with the head petitioner but not formally responded to Council and the community in a timely manner to communicate the requests alignment to Council’s adopted policy in relation to street tree removal.

 

Links to whittlesea 2040 and the CoUNCIL Plan

Goal                              Sustainable environment

Key Direction               Valued natural landscapes and biodiversity

 

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

The Torresdale Road Petition has been assessed in the context of Council endorsed policies and procedures specific to the removal of street trees. None of the criteria for approving street tree removal have been met, and the request for removal and replacement of these trees is not supported. Council officers have consulted with the head petitioner and will provide further information to all residents regarding Council’s policy for the removal of street trees.

 

RECOMMENDATION  

THAT Council resolve to:

1.    Retain the street trees in Torresdale Road, South Morang in accordance with the Street Tree Management Plan (2019).

2.    Continue to communicate with the head petitioner and all residents of Torresdale Road on the Street Tree Management Plan 2019 guidelines for removal of trees including seeking medical advice to substantiate allergy causation.

3.    Liaise with individual residents of Torresdale Road about allergy concerns and deal with such matters on a case-by-case basis in accordance with Council policy.

 

Council Resolution

Moved:                       Administrator Duncan

Seconded:                Administrator Billson

 

THAT Council resolve to:

1.       Re-engage and consult with the petitioners and all residents of Torresdale Road, South Morang to better understand the current situation in regard to the street trees and if any changes have occurred since the petition was lodged.

 

2.       Receive a further report back to Council for consideration.

.

Carried UNANIMOUSLY

 

 


Ordinary Council Minutes                                 Tuesday 7 July 2020

 

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Ordinary Council Minutes                                 Tuesday 7 July 2020

 

6.3.2      Outstanding petition responses – Request for removal of naturestrip trees Matthews Court, Mill Park

Attachments:                        1       Appendix 1 - Matthews Court Mill Park Tree Map   

Responsible Officer:            Director City Transport and Presentation

Author:                                  Acting Unit Manager Parks and City Forest   

 

RECOMMENDATION SUMMARY

That Council notes the consultation approach in response to the petition and the revised street tree renewal plan action for Matthews Court, Mill Park.

KEY FACTS AND / OR ISSUES

·    Council received a tree petition on 3 September 2019 requesting removal of newly planted species planted as part of the 2019 planting program.

·    Council officers consulted with residents on 12 September 2019 whereby agreement was reached to remove the planted trees and reschedule the street tree planting in 2020 with an appropriate species for the streetscape.

·    New trees were planted in Matthews Court, Mill Park on 24 June 2020.

 

 

Report

Introduction

This report responds to a petition received from the community with concerns for the inappropriate species of tree planted in Matthews Court, Mill Park. The streetscape of Matthews Court is fragmented and includes trees planted as part of the original estate, previous infill planting programs and several vacant tree planting opportunities (Appendix 1). Council has consulted with the community since the petition being received and have agreed to plant a more appropriate species that is more sympathetic to Matthews Court streetscape.

Background

Matthews Court, Mill Park was included in the 2019 infill planting program due to many planting opportunities identified in this street. English Oak (Quercus robur) was nominated for the street. This species sits on the approved tree planting list as a ‘large’ category tree. A standard letter was sent to each residential address where the street trees were to be planted, the timeframe and species of tree. Following the planting, concerns were raised by residents that the species selected was too large for the court, and a petition to Council was received on 3 September 2019.

Council notified residents of a site meeting to discuss the concerns about species selection. At the meeting on 12 September 2019 Council officers and residents of Matthews Court resolved to remove the English Oak trees and replant as part of the 2020 street tree renewal program. The deemed to be unsuitable trees were removed and replanted into local parkland in September 2019.

Proposal

A plan to renew the streetscape of Matthews Court as part of the 2019/20 Street Tree Renewal Program has been developed in consultation with residents.

Residents were formally notified in February 2020 of Council’s intention to replant Matthews Court as part of the street tree renewal program. A survey form was sent to residents of Matthews Court providing a choice of two suitable species for the site as listed on the approved tree species list. The results of the resident consultation survey identified Flowering Gums (Corymbia ficifolia) as the preferred species for the court.

The residents are satisfied with the subsequent consultation undertaken and actions proposed.

This plan was actioned and new trees planted on 24 June 2020.

Consultation

·        September 2019 - Consultation in response to the petition.

 

·        February 2020 – consultation to select appropriate tree species. 

 

·        June 2020 – Plan implemented and new species planted

Financial Implications

The annual tree planting program is delivered under Council’s capital 2019-20 New Works Program - Street Tree Renewals.

Policy strategy and legislation

The proposals to renew trees in Matthews Court is consistent with the Council Plan, Council’s Environmental Sustainability Strategy (2013), Street Tree Management Plan (2019), Natural and Built Shade Policy (2016) and Whittlesea 2040 – A Place for All (2018).

link to strategic risks

Strategic Risk Community and Stakeholder Engagement - Ineffective stakeholder engagement resulting in compromised community outcomes and/or non-achievement of Council's strategic direction

The City of Whittlesea Street Tree Management Plan (2019) outlines how Council shall respond to requests for tree removal from the community. It communicates the criteria and information requirements whereby Council will support tree removals. In the case of Matthews Court Council officers have responded to the community in a timely manner and communicated Council policy requirements with respect to street trees.

 

Links to whittlesea 2040 and the CoUNCIL Plan

Goal                              Sustainable environment

Key Direction               Valued natural landscapes and biodiversity

 

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

The Matthews Court Petition has been assessed and residents provided with the opportunity to select the most appropriate tree species for their local streets in accordance with Council policy.

 

 

 

 

 

 

 

 

 

 

 

RECOMMENDATION

THAT Council resolve to note the consultation and actions taken with residents to implement a revised Street Tree Renewal Plan for Matthews Court, Mill Park.

 

Council Resolution

Moved:                       Administrator Billson

Seconded:                Administrator Duncan

 

THAT Council resolve to:

1.       Note the positive consultation and engagement with residents to develop a new street tree renewal plan for Matthews Court, Mill Park.

 

2.       Note the positive actions taken to remove, reuse and replant the trees in Matthews Court, Mill Park into a nearby park for the enjoyment of users of this recreation space.

 

3.       Note that eleven (11) new trees were planted on 24 June 2020 of a species more sympathetic to the Matthews Court streetscape.

 

4.       Write to the petitioners and residents of Mathews Court thanking them for their petition and engagement with their local community.

 Carried

 

 


Ordinary Council Minutes                                                                                  Tuesday 7 July 2020

 

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Ordinary Council Minutes                                 Tuesday 7 July 2020

 

6.3.3    2020-21 Growing Suburbs Fund - Project Applications

Attachments:                        1       Prioritised Projects   

Responsible Officer:            Director City Transport and Presentation

Author:                                  Team Leader Business Support   

 

RECOMMENDATION SUMMARY

That Council approve the following eight projects listed in priority order for application to the 2020/21 round of the Growing Suburbs Fund:

1.       Construct Social Support Services Facility – Mernda Villages CAC (PID 1413) for $1,240,000.

2.       Mill Park Library Upgrade – Outdoor Learning Area & Associated Works (PID 3036) for $450,000.

3.       Rochdale Square, Town Centre Improvements, Lalor (PID 3413) for $362,500.

4.       Energy Efficiency Program (PID 1914) for $250,000.

5.       Carrington Blvd Children’s Centre - Playground and Landscape Upgrade (PID 3376) for $150,000.

6.       Narina Way Park and Playground Redevelopment, Epping (PID 0118) for $110,000.

7.       Chantal Park and Playground Redevelopment, Thomastown (PID 0118) for $100,000.

8.       Symon Park and Playground Redevelopment, Thomastown (PID 0118) for $75,000.

KEY FACTS AND / OR ISSUES

·        Applications for the 2020/21 round of the Growing Suburbs Fund (GSF) opened on 9 June 2020.  It is proposed that Council submit applications for eight projects, totaling $2,737,500 which will need to be matched by Council funding.  This report seeks Council’s approval to proceed with the GSF applications and a priority order for the funding submissions.

·        GSF guidelines require that a council resolution be made to support the project applications in priority order.

·        A working group containing a cross section of Council Officers identified eight priority projects from the 4 Year New Works Program that best aligned with the GSF Guidelines.

·        All project proposals have been discussed with the funding agency, the Department of Environment, Land, Water and Planning (DELWP) as required in the grant guidelines.  Applications for projects that have not been discussed with DELWP will not be considered by them.

·            The guidelines place a strong emphasis on projects that are ready to commence work within 6 months of the funding announcement (expected in late August 2020) and for construction to be completed within twelve months of commencement of works.

 

Report

Introduction

Applications for the 2020/21 round of the Growing Suburbs Fund (GSF) opened on 9 June 2020.  It is proposed that Council submit an application for eight (8) projects, totalling $2,737,500.  This report seeks Councils approval to proceed with the GSF application based on the proposed priority.  The listed order of priority is a requirement for the Department of Environment Land Water and Planning (DELWP) to understand Council’s relative priority of the projects.

Background

The GSF program is aimed towards funding critical local infrastructure needs to promptly respond to the pressures experienced by interface communities by bringing forward local infrastructure projects.  It will support interface councils to better meet the needs of their diverse communities and improve amenity, liveability and resilience of these communities.

The GSF is open to six peri-urban and ten interface councils including the City of Whittlesea and will fund a mix of projects that have a direct benefit to communities across the following broad infrastructure categories:

·    Community health and well-being.

·    Early education, learning and training.

   ·  Sport, recreation and leisure facilities that have dedicated community space and support multi use purposes.

·    Environmental and climate change resilience.

·    Place-making, civic amenity and community connecting.

Only projects that are “shovel ready” will be funded under the 2020-21 GSF Program. 

The maximum allocation to any of the 16 eligible councils is 10% of the $25 million fund (i.e. $2.5 million).  The City of Whittlesea has been very successful in past GSF Rounds and on average has successfully received $5-$6 million per round from this funding program (previous Rounds have had $50 million available).

It is important to note that the funding agency DELWP, will award the entire $25 million grant from late August 2020 with the possibility of another Round of funding in November 2020 (to be confirmed).  Interface councils must be prepared to enter into funding agreements with DELWP during August 2020, and all successful projects must commence construction within 6 months of the funding announcement.  Emphasis is on projects ready to proceed and construction must be completed within twelve months of commencement of works.

The key difference from previous rounds of this grant program is the requirement to discuss all eligible project applications with DELWP before submission of the applications.  The proposed list of projects has been discussed with DELWP and eight have been supported for application to the GSF.

The GSF will generally not fund:

·    Projects that have already commenced construction.

·    Land acquisition.

·    Projects that are sporting pavilions without a dedicated community use space(s).

·    Infrastructure that is fully scoped and funded through a developer contributions plan.

·    Maintenance works.

·    Recurrent operating costs.

·    Drainage, waste, roads and associated footpaths, as well as public transport     infrastructure.

·    Infrastructure that does not have direct community benefit or address an identified    community need.

·    Service connections.

·    Bundling of small projects into a larger project for submission.

Applications for infrastructure funding will be assessed against the following five criteria:

Criterion 1 - Why is the project required? (25% weighting)

·  Extent to which the project addresses an identified need in the community.

Criterion 2 - Who will benefit and how? (25% weighting)

·  Extent to which the project will deliver benefits to the locality.

Criterion 3 - What will be delivered? (20% weighting)

·  Relationship between what the project will deliver, the need for the project, and the expected benefits.

Criterion 4 - How will the project be delivered? (20% weighting)

·  Realistic timeframes for delivery and demonstration that projects are financially viable and value for money.

Criterion 5 - Extent of council and community support for the project (10% weighting)

·  Recognised council priority and supported by the community.

Each project must be supported by a business case, concept plan, cost estimates and a project plan.  These are currently being prepared for the proposed projects.  Applications close on 13 July 2020.

Proposal

A cross-organisation working group was established to identify opportunities in the 4 Year New Works (Capital) Program and shortlist projects that best met the Grant guidelines.

Council officers then met with the funding agency, the Department of Environment Land Water and Planning (DELWP) to discuss the shortlisted projects as identified by the working group (refer to Attachment 1 for summary of project opportunities).  DELWP provided feedback on the likely strength of the shortlisted projects against the Grant fund objectives and criteria, which further helped prioritise the list of proposed projects.


 

The projects listed below were identified as best meeting the Grant funding objectives and criteria and are listed in priority order (as Per Attachment 1).

Project

PID

Proposed Funding

Growing Suburbs Fund

$

Proposed Council Matching Funds/Year

$

Construct Social Support Services Facility – Mernda Villages CAC

Design and construct a Social Support Services facility at Mernda Villages CAC that is purpose built, physically accessible by all, and provides a comfortable, warm and stimulating environment for participants. 



1413

1,240,000

1,240,000 (2020/21+)

Mill Park Library Upgrade – Outdoor Learning Area and Associated Works

The Mill Park Library Upgrade Project will deliver a shade structure for the new outdoor deck area, landscaping and a ‘nature play’ area for children, works to library courtyard and forecourt.

3036

450,000

450,000    (2020/21+)

Rochdale Square, Town Centre Improvements, Lalor

The Rochdale Square Neighbourhood Centre Revitalisation project will provide a significant overhaul of the streetscape and park across the road, creating a safer, connected and well maintained public space.

3413

362,500

362,500      (2020/21)

Community Energy Efficiency Program

Implementation of energy efficient systems at community facilities to minimise energy consumption, reduce corporate greenhouse gas emissions and the impact on the environment.


1914


250,000


250,000      (2020/21)

Carrington Blvd Children’s Centre – Playground and Landscape Upgrade

The Carrington Blvd Children’s Centre playground and landscape upgrade will involve a significant overhaul and rebuild of the children centre outdoor space making it inclusive for children with ASD and those in the community requirement additional support.

3376

150,000

150,000      (2020/21)

Narina Way Park and Playground Redevelopment

The redevelopment of the park and playground will include a new suite of playground equipment including multiple slides, swing rockers, climbing walls and balance beams targeted at early childhood play and education.

0118

110,000

110,000      (2020/21)

Chantal Park and Playground Redevelopment, Thomastown

The park and playground redevelopment project will replace the aged 17 year old play equipment with new vibrant and engaging equipment and social spaces for a variety of early years children and carers.

0118

100,000

100,000      (2020/21)

Symon Park and Playground Redevelopment, Thomastown

The redevelopment of the park and playground will include a new suite of playground equipment including multiple slides, swing rockers, climbing walls and balance beams targeted at early childhood play and education.

0118

75,000

75,000        (2020/21)

Total

$2,737,500

 

 

$2,737,500

 

In summary, the proposed seven project applications listed above best meet the GSF grant criteria for a total application of $2,737,500.  An equivalent funding contribution is required from Council. 

Consultation

A series of meetings were undertaken with DELWP to discuss potential project applications and feedback was received regarding their suitability.

Community consultation will be undertaken on a project by project basis.

Critical Dates

·    All project proposals must be discussed with DELWP prior to applications being made.  This has occurred.

·    Applications close on 13 July 2020.

·    Funding announcements are expected from 17 August 2020.

·    Funding Agreements are to be executed by 31 August 2020.

·    Successful projects must commence within 6 months of the funding announcement.

·    Projects must be completed within twelve months of commencement.

Financial Implications

The proposed eight projects listed above amount to a total application amount of $2,737,500.  Council must contribute a matching funding amount to that of the Growing Suburbs Fund application and all projects must commence no later than within 6 months of the funding announcement (expected in mid to late August 2020) and for construction to be completed within twelve months of commencement of works.

The projects are listed in the 4 Year New Works Program. If the grant applications are successful, this will result in offsets to Council’s future New Works Program budget of up to $2,500,000 (maximum funding available) which would enable future projects to be brought forward for delivery in 2020/21.  It is a condition of the Grant eligibility criteria that the 2020/21 New Works Program will increase by at least the amount of the grant funding received, so projects equivalent of the successful Grant funding amount will need to be brought forward into 2020/21 for delivery.  This will be the subject of a separate report to Council once the successful projects and Grant funding is known.

Policy strategy and legislation

Council has benefited from previous rounds of the Growing Suburbs Fund to deliver significant community infrastructure identified in the Council Plan.  The projects identified in this current round have been selected based on their strength of meeting the grant guidelines and their strategic importance to Council as identified in the 4 Year New Works Program.

 

Links to the 2040 WHITTLESEA CoUNCIL Plan

Goal                                       High-performing organisation

Key Direction                        More informed Council decisions based on strong advice and community consultation and engagement

 

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

Applications to 2020/21 round of the Growing Suburbs Fund will close on 13 July 2020.  After extensive consideration of the projects currently listed in Council’s 4 Year New Works Program, eight projects were found to best meet the criteria and are recommended for Council approval in the priority order for submission to the Grant program.

 

 

RECOMMENDATION

THAT Council resolve to approve the submission of the following eight projects listed in priority order to the 2020/21 round of the Growing Suburbs Fund:

1.    Construct Social Support Services Facility – Mernda Villages CAC (PID 1413) for $1,240,000.

2.    Mill Park Library Upgrade – Outdoor Learning Area and Associated Works  (PID 3036) for $450,000.

3.    Rochdale Square, Town Centre Improvements, Lalor (PID 3413) for $362,500.

4.    Community Energy Efficiency Program  (PID 1914) for $250,000.

5.    Carrington Blvd Children’s Centre – Playground and Landscape Upgrade (PID 3376) for $150,000.

6.    Narina Way Park and Playground Redevelopment  (PID 0118) for $110,000.

7.    Chantal Park and Playground Redevelopment, Thomastown (PID 0118) for $100,000.

8.    Symon Park and Playground Redevelopment, Thomastown  (PID 0118) for $75,000.

Council Resolution

Moved:                       Administrator Billson

Seconded:                Administrator Duncan

THAT Council resolve to:

A)         Approve the submission of the following eight projects listed in priority order to the 2020/21 round of the Growing Suburbs Fund:

1.          Construct Social Support Services Facility – Mernda Villages CAC (PID 1413) for $1,240,000.

2.          Mill Park Library Upgrade – Outdoor Learning Area and Associated Works (PID 3036) for $450,000.

3.          Rochdale Square, Town Centre Improvements, Lalor (PID 3413) for $362,500.

4.          Community Energy Efficiency Program  (PID 1914) for $250,000.

5.          Carrington Blvd Children’s Centre – Playground and Landscape Upgrade (PID 3376) for $150,000.

6.          Narina Way Park and Playground Redevelopment (PID 0118) for $110,000.

7.          Chantal Park and Playground Redevelopment, Thomastown (PID 0118) for $100,000.

8.          Symon Park and Playground Redevelopment, Thomastown  (PID 0118) for $75,000.

B)         Write to each Local Member of Parliament advising of these priority community projects and seek their support.

Carried UNANIMOUSLY

 

 


Ordinary Council Minutes                                                                                                                                                                   Tuesday 7 July 2020

 

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Ordinary Council Minutes                                 Tuesday 7 July 2020

 

6.4       Corporate Services

6.4.1      Audit & Risk Committee Charter and Appointment of Independent Members to the Committee

Attachments:                        1       Audit & Risk Committee Charter   

Responsible Officer:            Director Corporate Services

Author:                                  Internal Compliance Officer   

 

RECOMMENDATION SUMMARY

THAT Council resolve to:

1.       Adopt the updated City of Whittlesea Audit & Risk Committee Charter.

2.       Appoint Mr Geoff Harry as independent member to the City of Whittlesea’s Audit & Risk Committee commencing 1 September 2020 for a three-year term ending 30 September 2023, in accordance with the terms of reference contained in the Audit & Risk Committee Charter.

3.       Appoint Ms Theresa Glab as independent member to the City of Whittlesea’s Audit & Risk Committee commencing 1 September 2020 for a two-year term ending 30 September 2022, in accordance with the terms of reference contained in the Audit & Risk Committee Charter.

4.       Appoint Mr Michael Ulbrick as independent member to the City of Whittlesea’s Audit & Risk Committee commencing 1 September 2020 for a one-year term ending 30 September 2021, in accordance with the terms of reference contained in the Audit & Risk Committee Charter.

5.       Appoint Mr Geoff Harry as Chair of the Audit & Risk Committee for the duration of his term.

KEY FACTS AND / OR ISSUES

The Local Government Act 2020 (the Act) recently passed Parliament and received Royal Assent on 24 March 2020. Sections 53 and 54 of the Act have expanded the scope and requirements of Audit & Risk Committees, with these new arrangements covering both the structure and function of the Committee. Under the Act, councils must adopt a Charter for the Audit & Risk Committee that satisfies a number of requirements listed in the Act.

Membership of the Committee also varies from previous requirements for Audit & Risk Committees.

To be compliant with the new Act, Council is required on, or before, 1 September 2020 to:

·    Prepare and approve an Audit & Risk Committee Charter; and

·    Make appointments to the Committee (establish the Committee).

 

 

 

Report

Background

The introduction of the new Local Government Act 2020 (the Act) has expanded the scope and requirements of Audit & Risk Committees. Councils are required to have an Audit & Risk Committee (replacing existing Audit Committees) in place with a Charter by 1 September 2020.

Whilst the City of Whittlesea has already established an Audit & Risk Committee and Charter, the changes included in the Act have necessitated the review and amendment of the current Charter to bring it in line with the requirements of the Act. The Audit & Risk Committee also needs to be established in the context of the new Act.

Council last approved the Audit & Risk Committee Charter at its 7 May 2019 meeting.

As the Act is requiring the establishment of a new Audit & Risk Committee, Council is also required to appoint three independent members to the newly established Committee.

Proposal

Audit & Risk Committee Charter

The Act requires that the Charter specify the functions and responsibilities of the Committee, including the following functions:

·    Monitor the compliance of council policies and procedures with the overarching governance principles and the Act and any regulations and Ministerial directions;

·    Monitor council financial and performance reporting;

·    Monitor and provide advice on risk management and fraud prevention systems and controls; and

·    Oversee internal and external audit functions.

To address these requirements, an initial review and update of the existing Charter was undertaken by Officers, with input from the members of the Audit & Risk Committee.

The updated Charter was provided to the Audit & Risk Committee at its meeting on 28 May 2020 for approval. At this meeting the Committee resolved to note and approve the updated Charter and recommend it be provided to Council for approval.

A copy of the updated Charter is attached to this report (all changes are included as tracked changes). The key changes include:

·    A requirement that collectively, independent Committee members have experience in public sector management;

·    A provision to allow virtual attendance at Committee meetings;

·    Formalising the periodic review of the Performance Statement;

·    The addition of the requirement to monitor compliance of Council policies and procedures relating to the overarching governance principles and the Local Government Act 2020 and associated regulations and any relevant Ministerial directions;

·    Formalising reporting requirements to Council (including providing a copy of the Committee’s annual performance assessment); and

·    Formalising confidentiality and conflict of interest requirements.

 

Appointment of Independent Committee Representatives

As the Act requires the establishment of a new Committee, and in accordance with the City of Whittlesea Audit & Risk Committee Charter, Council is required to appoint independent external representatives to the Committee. This report seeks Council’s approval to appoint three independent members to the Committee and appoint one of the independent members as Chair of the Committee.

To ensure continuity of the Committee and to maintain all skills, knowledge and expertise, it is proposed to appoint the current Committee members, Mr Geoff Harry, Ms Theresa Glab and Mr Michael Ulbrick to the Committee. Collectively, they possess the expertise and meet the requirements of independent members outlined in the Act and Charter.

Mr Harry was first appointed to the Committee on 31 October 2017 and has extensive experience in risk, governance and assurance management in both the private and public sectors. Mr Harry previously held roles with PwC, Alinta / Jemena and Fortescue Metals Group. He is also currently an independent member / Chair of numerous Audit & Risk Committees, including Melbourne City Council, the City of Greater Geelong, Monash City Council, Gippsland Water Authority, the Department of Premier & Cabinet, IBAC, Regional Kitchen Group and Orygen Youth Mental Health.

Ms Glab was first appointed to the Committee on 31 October 2017 and is an experienced Board and Audit Committee member who has experience in governance, risk management, compliance and financial reporting processes. She has held appointments with audit committees of councils including, Mitchell Shire Council, Manningham City Council and Baw Baw Shire Council.  She also holds positions on a number of Boards in both the public and private sectors. 

Mr Michael Ulbrick was first appointed to the Committee on 1 October 2011 and has held executive positions to the level of Chief Executive in the local government sector. He also holds appointments with various local government Audit & Risk Committees, as well as being an independent member of the Victorian Grants Commission. He also holds positions on a number of Boards in both the public and private sectors. 

To ensure that no two members’ terms end simultaneously, a staggered approach to Committee appointments was introduced in 2015.  As such, it is recommended that Mr Harry is appointed for a three-year term ending 30 September 2023, Ms Glab is appointed for a two-year term ending 30 September 2022 and Mr Ulbrick be appointed for a one-year term ending 30 September 2021. These terms reflect the terms these members would have otherwise held if Council was not required to establish a new Committee. It is also recommended that Mr Harry be appointed Chair of the Audit & Risk Committee for the duration of his term.

Councillor members of the Committee are appointed via a separate process.

Consultation

The Charter was reviewed by members of the Audit & Risk Committee.

Financial Implications

Independent Audit & Risk Committee members are paid a fee per meeting, as set by Council and included in the budget. Fees were last reviewed by Council at their meeting on 1 October 2019.

link to strategic risks

Strategic Risk Governance - Management - Ineffective governance of Council’s operations and activities by Management resulting in either a legislative or policy breach

The Audit & Risk Committee assists Council in monitoring its governance requirements and provides advice to Council to assist with fulfilling its oversight responsibilities.

Links to WHITTLESEA 2040 AND the CoUNCIL Plan

Goal                              Enabling the vision

Key Direction               Making it happen

The establishment of the Audit & Risk Committee and the reports it receives are reflective of Council’s commitment to the implementation of good governance principles. The Committee provides advice to Council to assist with fulfilling its oversight responsibilities for the financial and non-financial reporting process, internal controls, the audit process, risk management and Council’s process for monitoring compliance with legislation and regulations and the Code of Conduct.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

CONCLUSION

In accordance with the requirements of the Local Government Act 2020, Council is required to establish an Audit & Risk Committee, including adopting a Charter and appointing members.

To fulfil the requirements of the Act, Council’s existing Audit & Risk Committee Charter has been amended and is provided for approval. The amended Charter fulfils the requirements of the Act.

This report is also seeking the appointment of three independent members to the Audit & Risk Committee.

 

 

 

 

 

 

 

 

 

 

 

 

Recommendation

THAT Council resolve to:

1.       Adopt the updated City of Whittlesea Audit & Risk Committee Charter.

2.       Appoint Mr Geoff Harry as independent member to the City of Whittlesea’s Audit & Risk Committee commencing 1 September 2020 for a three-year term ending 30 September 2023, in accordance with the terms of reference contained in the Audit & Risk Committee Charter.

3.       Appoint Ms Theresa Glab as independent member to the City of Whittlesea’s Audit & Risk Committee commencing 1 September 2020 for a two-year term ending 30 September 2022, in accordance with the terms of reference contained in the Audit & Risk Committee Charter.

4.       Appoint Mr Michael Ulbrick as independent member to the City of Whittlesea’s Audit & Risk Committee commencing 1 September 2020 for a one-year term ending 30 September 2021, in accordance with the terms of reference contained in the Audit & Risk Committee Charter

5.       Appoint Mr Geoff Harry as Chair of the Audit & Risk Committee for the duration of his term, 1 September 2020 to 30 September 2023.

Council Resolution

Moved:                       Administrator Wilson

Seconded:                Administrator Duncan

 

THAT Council resolve to adopt the Recommendation.

Carried UNANIMOUSLY

 

 


Ordinary Council Minutes                                 Tuesday 7 July 2020

 

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Ordinary Council Minutes                                 Tuesday 7 July 2020

 

6.4.2      Unconfirmed Minutes of Audit & Risk Committee Meeting

Attachments:                        1       Unconfirmed Minutes of Audit & Risk Committee Meeting - 28 May 2020   

Responsible Officer:            Director Corporate Services

Author:                                  Internal Compliance Officer   

 

RECOMMENDATION SUMMARY

That Council resolve to note the unconfirmed minutes of the Audit & Risk Committee meeting held on 28 May 2020.

KEY FACTS AND / OR ISSUES

As required by the Audit & Risk Committee Charter, minutes of meetings are to be provided to Council after each Audit & Risk Committee meeting.

 

 

 

 

Report

Background

The Audit & Risk Committee is an independent advisory committee of Council and its role is to report to Council and provide appropriate advice and recommendations on matters presented to it.  It acts in this capacity by monitoring, reviewing and advising on issues within its scope of responsibility and assisting Council’s governance obligations to its community.

The Audit & Risk Committee considered a number of reports at the meeting held on 28 May 2020, as well as confirming minutes from the previous meeting held on 5 March 2020.

Main agenda items included:

·    Audit & Risk Committee Work Plan

·    CEO Organisational Overview

·    Financial Report:

-     Financial Performance Report for Period Ended 31 March 2020

-     New Accounting Standards – Update for the Year Ending 30 June 2020

·    Update on COVID-19 Operations

·    Risk Management Report

·    Internal Audit:

-     Internal Audit Status Report

-     Internal Audit Reviews:

-     Rates & Valuations Management

-     Child Safe Standards

-     Occupational Health & Safety – Contractors

-     Additional Audits

-     Outstanding Action items Report from Previous Internal Audits

-     Strategic Internal Audit Plan

-     Review of Internal Auditor Performance

·    External Audit:

-      Draft Interim Management Letter – Year Ending 30 June 2020

·    Policies and Procedures – Internal Control Environment

·    Internal Compliance Reviews

·    Updated Audit & Risk Committee Charter

·    External Agency Examinations

·    Municipal Monitor’s Report

link to strategic risks

Strategic Risk Governance - Management - Ineffective governance of Council’s operations and activities by Management resulting in either a legislative or policy breach

The Audit & Risk Committee assists Council in monitoring its governance requirements and provides advice to Council to assist with fulfilling its oversight responsibilities.

Links to WHITTLESEA 2040 AND the CoUNCIL Plan

Goal                              Enabling the vision

Key Direction               Making it happen

The establishment of the Audit & Risk Committee and the reports it receives are reflective of Council’s commitment to the implementation of good governance principles. The Committee provides advice to Council to assist with fulfilling its oversight responsibilities for the financial and non-financial reporting process, internal controls, the audit process, risk management and Council’s process for monitoring compliance with legislation and regulations and the Code of Conduct.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

CONCLUSION

That Council note the minutes of the Audit & Risk Committee meeting attached to the report.

 

Recommendation

THAT Council resolve to note the unconfirmed minutes of the Audit & Risk Committee meeting held on 28 May 2020.

 

Council Resolution

Moved:                       Administrator Billson

Seconded:                Administrator Duncan

 

THAT Council resolve to adopt the Recommendation.

Carried

 

 


Ordinary Council Minutes                                Tuesday 7 July 2020

 

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Ordinary Council Minutes                                 Tuesday 7 July 2020

 

6.5       Executive Services

6.5.1      Assemblies of Councillors - 7 July 2020  

Responsible Officer:            Manager Governance

Author:                                  Governance Officer   

 

recommendation summary

That Council note the record of the Assemblies of Councillors meetings as set out in the table in the report.

key facts and/or issues

·      Section 80A(2) of the Local Government Act 1989 requires that records of Assemblies of Councillors be reported to Council.

·      The Local Government (Whittlesea City Council) Act 2020 dismissed all Councillors from the City of Whittlesea effective Saturday 21 March 2020 and provides for Administrators to be appointed and for them to undertake the duties of Councillors under the Local Government Act.

·      Ms Lydia Wilson was appointed Administrator for a three month period commencing on 21 March 2020.

·      Ms Wilson will carry out the role, responsibilities and functions of a Councillor as set out in Section 231(1)(a) of the Local Government Act 2020 until her appointment ends.

 


 

Report

Background

The Local Government Act 1989 requires records relating to the Assemblies of Councillors to be reported to an ordinary Council meeting and recorded in the minutes of that meeting.

The Local Government (Whittlesea City Council) Act 2020 dismissed all Councillors from the City of Whittlesea effective Saturday 21 March 2020. Ms Lydia Wilson was appointed Administrator for a three month period commencing on 21 March 2020. Ms Wilson will carry out the role, responsibilities and functions of a Councillor as set out in Section 231(1)(a) of the Local Government Act 2020 until her appointment ends.

A meeting is an assembly of the Councillors if it considers matters that are likely to be the subject of a Council decision or the exercise of a Council delegation and the meeting is:

·    A planned or scheduled meeting that includes the Administrator and a member of Council staff; or

·    An advisory committee of Council where the Administrator is present.

A record must be kept regarding an assembly of Councillors which lists the Administrator and members of Council staff attending, the matters discussed, disclosures of conflict of interest and whether the Administrator left the meeting after making a disclosure.

Proposal

Assemblies of Councillors records not previously reported to Council are detailed in the following table:-

Assembly Details

Councillor attendee

Officer attendees

Matters discussed

Administrator Briefing

12 May 2020

Lydia Wilson

(Administrator)

CEO-A

DCS

DCRS

DCTP

DPPE

MG

MMP

TLBS

 

1.  2019/20 Third Quarter New Works Program Report.

Nil disclosures

 

 

 

Whittlesea Disability Network Meeting

12 May 2020

Lydia Wilson

(Administrator)

TLA

APO

ASPO

MCW

1.     Welcome and Acknowledgement of Traditional Owners.

2.     Introductions and Apologies.

3.     Declaration of Interest.

4.     Confirmation of minutes of the previous meeting.

5.     Business arising from the previous meeting minutes.

6.     Update regarding the Link Community Transport support  under the current COVID-19 environment.

7.     Update from the Brotherhood of St Laurence and the Local Area Coordination Team on changes under COVID-19.

8.     Council Update.

9.     Round Table Updates.

10.   Action Items.

Nil disclosures

 

 

Whittlesea Reconciliation Group Meeting

14 May 2020

Lydia Wilson

(Administrator)

ALC

TLACD

1.   Confirmation of Previous Meeting Minutes.

2.   Aboriginal Liaison Officer Report.

3.   Woiwurrung Naming Request Approval.

4.   Budget.

5.   COVID-19 Distraction Packs.

6.   COVID-19 Pandemic Action Plan Funding.

7.   COVID-19 Victorian Government.

8.   National Sorry Day.

9.   National Reconciliation Week.

10. Intercouncil Network regarding 26 January.

Nil disclosures

 

Whittlesea Youth Advisory Committee

Meeting

18 May 2020

Lydia Wilson

(Administrator)

TLYS

YDO

1.   Welcome & Opening of Meeting.

2.   Statement of Purpose.

3.   Apologies.

4.   Previous Minutes and Actions.

5.   Discussion Topics:

a.    Climate Change.

b.    Young people who are young carers and young people who have a disability and/or are neurodiverse.

6.  Recap on Decisions and Actions.

7.  Other Business – Young Women’s Leadership Program.

                                            

Nil disclosures

 

Administrator Briefing

19 May 2020

Lydia Wilson

(Administrator)

CEO-A

DCS

DCRS

DCTP

DPPE

HFM

MG

MRPFM

 

1.  Confidential item: Contract 2020-2 Facilities Maintenance Tender Evaluation.

Nil disclosures

Administrator Briefing

26 May 2020

 

 

Lydia Wilson

(Administrator)

CEO-A

DCS

DCRS

DCTP

DPPE

MCSA

MG

 

1.  Improving Safety Outcomes Regulatory Framework.

Nil disclosures

 

 

 

 

 

 

 

 

The table below represents an Index of Officer titles:

Initials

Title of Officer

Initials

Title of Officer

ALC

Aboriginal Liaison Coordinator – Donna Wright

MCW

Manager Community Wellbeing – Steve Ward

APO

Access Project Officer – Ibrahim Elsoukmani

MG

Manager Governance – Michael Tonta

ASPO

Administration Support Project Officer – Kayla Mountjoy

MMP

Manager Major Projects – Nick Mazzarella

CEO-A

Acting Chief Executive Officer – Joe Carbone

MRPFM

Manager Rates, Property & Facilities Management – Gino Mitrione

DCS

Director Community Services – Belgin Besim

TLA

Team Leader Access – Stephen Bell

DCRS

Director Corporate Services – Amy Montalti

TLACD

Team Leader Aboriginal & Cultural Diversity – Fatih Erol Tuncer

DCTP

Director City Transport and Presentation– Helen Sui

TLBS

Team Leader Business Support – Rod Cann

DPPE

Director Partnerships, Planning & Engagement – Julian Edwards

TLYS

Team Leader Youth Services – Blair Colwell

HFM

Head of Facilities Management – Merv Moniz

YDO

Youth Development Officers – Liz Wyndham, Jansu Gaz & Peter Ajak

MCSA

Manager City Safety & Amenity – Deborah Blandford

 

 

Consultation

Consultation has taken place with internal Council Officer representatives of each of the meetings and committees that qualify as an Assembly of Councillors.

Financial Implications

There are no financial implications as a result of this report.

Policy Strategy and Legislation

Section 3C(2)(g) of the Local Government Act 1989 provides that one of Council’s facilitating objectives is to have regard to ensuring transparency and accountability in Council decision making.

Accordingly, section 80A of the Local Government Act 1989 requires that the Chief Executive Officer must ensure that the written record of an assembly of Councillors is, as soon as practicable:-

 

(a)     reported at an ordinary meeting of the Council; and

(b)     incorporated in the minutes of that Council meeting.

 

link to strategic risks

Strategic Risk Governance - Management - Ineffective governance of Council’s operations and activities by Management resulting in either a legislative or policy breach

Reporting assemblies of Councillors meetings is a legislative requirement which promotes open and transparent decision making.

Links to whittlesea 2040 and the CoUNCIL Plan

Goal                                                 Enabling the vision

Key Direction                                 Making it happen

The provision of this report is in line with Whittlesea 2040 and the Council Plan by ensuring Council monitors and evaluates all of its operations.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

CONCLUSION

It is recommended that the report containing details of the business transacted at recent Assemblies of Councillors meetings be noted.

 

Recommendation

THAT Council note the record of the Assemblies of Councillors meetings in the table set out in the report.

 

Council Resolution

Moved:                       Administrator Duncan

Seconded:                Administrator Billson

 

THAT Council resolve to adopt the Recommendation.

Carried

 

 


Ordinary Council Minutes                                 Tuesday 7 July 2020

 

6.5.2      Appointment of Council Representation on Organisations and Committees

Attachments:                        1       Organisations and Committees   

Responsible Officer:            Chief Executive Officer