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Minutes

 

OF Ordinary
COUNCIL MEETING

HELD ON

Tuesday 4 February 2020

AT 6.32pm

In Council Chamber, 25 Ferres Boulevard, South Morang


Ordinary Council Minutes                                                               Tuesday 4 February 2020

 

 

 

COUNCILLORS

 

EMILIA LISA STERJOVA               MAYOR, NORTH WARD

TOM JOSEPH                                  NORTH WARD

RICKY KIRKHAM                            NORTH WARD

ALAHNA DESIATO                         DEPUTY MAYOR, SOUTH EAST WARD

SAM ALESSI                                    SOUTH EAST WARD

NORM KELLY                                  SOUTH EAST WARD

MARY LALIOS                                 SOUTH EAST WARD

LAWRIE COX                                   SOUTH WEST WARD

STEVAN KOZMEVSKI                    SOUTH WEST WARD

CAZ MONTELEONE                       SOUTH WEST WARD

KRIS PAVLIDIS                               SOUTH WEST WARD


Ordinary Council Minutes                                                               Tuesday 4 February 2020

 

 

 

SENIOR OFFICERS

 

 

KELVIN SPILLER                               ACTING CHIEF EXECUTIVE OFFICER

NEVILLE KURTH                               ACTING DIRECTOR COMMUNITY SERVICES

HELEN SUI                                         DIRECTOR CITY TRANSPORT & PRESENTATION

AMY MONTALTI                                DIRECTOR CORPORATE SERVICES

JULIAN EDWARDS                           DIRECTOR PARTNERSHIPS, PLANNING & ENGAGEMENT

MICHAEL TONTA                              MANAGER GOVERNANCE

 


Ordinary Council Minutes                                                               Tuesday 4 February 2020

 

 

ORDER OF BUSINESS

 

The Acting Chief Executive Officer submitted the following business:

 

1.            Opening.. 8

1.1    MEETING OPENING AND PRAYER.. 8

1.2    ACKNOWLEDGMENT OF TRADITIONAL OWNERS STATEMENT. 8

            1.3   MAYORAL STATEMENT - INFORMATION ABOUT TONIGHT'S

                    MEETING…………………………………………………………………………….….8

            1.4   MAYORAL STATEMENT - COUNCIL'S FUNDING WIN FOR

                    LOCAL PROJECTS……………….……………………………………………..…....9

1.5    Present.. 9

2.            Apologies.. 10

3.            Declarations of Interest. 10

4.            Confirmation of Minutes of Previous Meeting.. 10

5.            Questions, Petitions and Joint Letters.. 11

5.1         Questions To Councillors.. 11

5.1.1       Staff petition tabled in relation to former CEO Simon Overland.. 12

5.1.2       Performance of former CEO Simon Overland.. 12

5.1.3       Celebrations held on 26 January 2020. 13

5.2         Petitions.. 15

5.2.1       Request for the removal of trees in Conron Grove, Doreen.. 15

5.3         Joint Letters.. 15

5.3.1       VARIATION TO EXISTING MAINTENANCE AGREEMENT WITH WATERSTONE HILL. 15

6.            Officers’ Reports.. 16

6.1         Partnerships, Planning & Engagement. 17

6.1.1       Amendment C213- Epping Renewal Site- 215, 315W and 325C Cooper Street, Epping - Adoption.. 17

6.1.2       55 Regent Street, Mernda Development Plan.. 55

6.2         Community Services.. 111

6.2.1       Youth Advisory Committee - 2020 Community Representatives.. 111

 

6.3         City Transport and Presentation.. 119

6.3.1       Contract No: 2019-41 - Findon Road Extension from Danaher Drive to Williamsons Road - Tender Evaluation.. 119

6.3.2       Food Waste Recycling Trial and Municipal Rollout. 123

6.3.3       Response to Petition: Parking Management Hamilton Court, Lalor.. 133

6.4         Corporate Services.. 145

6.4.1       Contract Finalisation Report Q3 2020. 145

6.4.2       Unconfirmed Minutes of Audit & Risk Committee Meeting   149

6.5         Executive Services.. 175

6.5.1       Assemblies of Councillors - 4 February 2020. 175

6.5.2       City of Whittlesea Australia Day Awards Advisory Committee - Expression of Interest - Committee Representation.. 181

6.5.3       Interstate Conference - Welcome Cities Symposium 2020, 18-19 March 2020. 185

7.            Notices of Motion.. 189

7.1           Notice of Motion 881 - Public Toilets at David Street, Lalor   189

8.            Questions froM Officers.. 189

8.1...... REinstatement of the former CEO Simon overland 189

                8.2      UPDATED FIGURE REGARDING THE COSTS OF LEGAL ADVICE IN  RELATION  TO THE FORMER CEO SIMON OVERLAND………….187

9.            Urgent Business.. 193

10.         Reports from Delegates Appointed to Council by Other Bodies. 193

11.         Confidential Business. 195

11.1       Partnerships, Planning & Engagement. 195

Nil Reports.. 195

11.2       Community Services.. 195

Nil Reports.. 195

 

 

11.3       City Transport and Presentation.. 195

11.3.1    Redevelopment of the Mill Park Leisure Centre, Mill Park Contract 2017-101 - Update on Project and Contract Variation Report. 195

11.4       Corporate Services.. 195

Nil Reports.. 195

11.5       Executive Services.. 195

11.5.1    Governance Related Legal advice.. 195

11.5.2    Outcome of Investigation and Probity Audit. 195

                        11.3.3   CONFIRMATION OF MINUTES AND ASSOCIATED ACTIONS -

                                     CEMAC MEETING 21 JANUARY 2020………………………………195

11.6       Notices of Motion.. 195

Nil Reports.. 195

 

           12.       CONFIDENTIAL URGENT BUSINESS…………………………...……………195

                       12.1    OUTSTANDING MATTERS INVOLVING FORMER MEMBER

                                   OF COUNCIL STAFF……………………………………………………195

13.      URGENT BUSINESS…………………………………………………..………....198

13.1  DATE CHANGE OF SPECIAL COUNCIL BUDGET MEETING ..…..198

14.         Closure.. 198

 

 

Note:

In these Minutes, Resolutions adopted by Council are indicated in bold text.


1.         Opening

1.1       MEETING OPENING AND PRAYER

The Acting Chief Executive Officer opened the meeting with a prayer at 6.32PM.

1.2       ACKNOWLEDGMENT OF TRADITIONAL OWNERS STATEMENT

The Mayor, Cr Emilia Lisa Sterjova read the following statement:

‘On behalf of the City of Whittlesea I recognise the rich Aboriginal heritage of this country and acknowledge the Wurundjeri Willum Clan as the Traditional Owners of this place.’

1.3       INFORMATION ABOUT TONIGHT’S MEETING

The Mayor, Cr Emilia Lisa Sterjova read the following statement:

‘Good evening, I am very pleased to welcome Councillors, Council officers, residents of the City of Whittlesea and friends in the gallery to tonight’s Council Meeting.

Tonight has significance for a couple of reasons. This is our first Council Meeting for the decade and I hope that it brings a new spirit of working together. I am committed to achieving the aspirations of our community, as I know are other Councillors sitting around this table.   

I look forward to working with my fellow Councillors over the next several months to achieve the best outcomes that we can for our community. Councillors, I pledge to you, and all present tonight, that we will work together to serve and deliver for our community in the final year of our term.

I’m also excited about tonight’s meetings as this is the first time that a City of Whittlesea Council Meeting will be filmed and live streamed to Council’s website. This is an exciting step and will allow residents who find it difficult to attend meetings because of work or family commitments, disability or distance to watch Council Meetings online.

I believe live streaming will also better engage young people who would rather connect with Council online. Channel 31 will be filming and recording the debate taking place around the Council table. 

Although it is not intended to film members of the gallery, there is of course a slim chance that you may be recorded. To members of the public, by remaining in the gallery, we assume that that you consent to being recorded.

I must also remind everyone that Local Government meetings, unlike State and Federal Government, does not afford the benefit of parliamentary privilege. This means that there is no protection for Councillors, Council officers and the public for comments made during meetings which are found to be slanderous in a court of law.

On a lighter note, everyone here tonight will be able to watch the meeting again from tomorrow morning when a recording of the meeting can be viewed on Council’s website or YouTube channel.’

 

 

 

 

 

1.4    COUNCIL’S FUNDING WIN FOR LOCAL PROJECTS

The Mayor, Cr Emilia Lisa Sterjova read the following statement:

‘I’m pleased to share the news that the City of Whittlesea has been successful in receiving more than $6.8 million dollars in State Government funding for five important Council projects. 

This includes:

·      $2.5 million dollars to help develop a regional parkland at Quarry Hills with features such as a top level playground, social gathering spaces, fitness stations and much more;

·      $2 million dollars towards the revitalisation of Whittlesea Public Gardens as a significant recreation space with new spaces for our community to meet, a play area and importantly public toilets;

·      $375,000 dollars towards the upgrade of Whittlesea Community Skate Park;

·      $500,000 dollars to help with essential upgrades to McLean’s Road Kindergarten in Bundoora; and

·      And $1.5 million dollars to continue the Lalor Streetscape Upgrade.

This is terrific news for our residents and I would like to thank the State Government for their generous funding, which was made possible through its 2019/20 Growing Suburbs Fund.’

 

1.5       Present

Members:

Cr Emilia Lisa Sterjova        Mayor (North Ward)

Cr Ricky Kirkham*              Councillor (North Ward)

Cr Alahna Desiato               Deputy Mayor (South East Ward)

Cr Sam Alessi                      Councillor (South East Ward)

Cr Norm Kelly                      Councillor (South East Ward)

Cr Mary Lalios                     Councillor (South East Ward)

Cr Lawrie Cox                     Councillor (South West Ward)

Cr Stevan Kozmevski          Councillor (South West Ward)

Cr Caz Monteleone             Councillor (South West Ward)

Cr Kris Pavlidis                    Councillor (South West Ward)

 

*Cr Kirkham entered the Council Chamber at 8.03PM following the closure of the meeting to the public.

Officers:

Mr Kelvin Spiller                  Acting Chief Executive Officer

Mr Neville Kurth                   Acting Director Community Services

Ms Helen Sui                       Director City Transport & Presentation

Ms Amy Montalti                  Director Corporate Services

Mr Julian Edwards               Director Partnerships, Planning & Engagement

Mr Michael Tonta                 Manager Governance

 

2.         Apologies

Apology

Cr Alessi moved an apology for Cr Joseph for this meeting.

Council Resolution

Moved:                       Cr Alessi

Seconded:               Cr Kozmevski

 

THAT the Councillor's apology be received.

CarrieD UNANIMOUSLY

 

Apology

Cr Lalios moved an apology for Cr Kirkham for this meeting.

Council Resolution

Moved:                       Cr Lalios

Seconded:               Cr Monteleone

 

THAT the Councillor's apology be received.

CarrieD UNANIMOUSLY

Cr Kirkham entered the Council Chamber at 8.03PM following the closure of the meeting to the public.

 

3.         Declarations of Interest

NIL

4.         Confirmation of Minutes of Previous Meeting

Acting Chief Executive Officer Explanatory Note

At the 10 December 2019 Council Meeting, the vote on the motion to confirm the 12 November 2019 Ordinary Council Meeting minutes was lost. The minutes are now presented to Council for confirmation.

Council Resolution

Moved:                       Cr Kelly

Seconded:               Cr Monteleone

 

THAT the Minutes of the Ordinary Meeting of Council held 12 November 2019, as circulated, be confirmed.

Carried

Council Resolution

Moved:                       Cr Desiato

Seconded:               Cr Monteleone

 

THAT the Minutes of the Ordinary Meeting of Council held 10 December 2019, as circulated, be confirmed.

Carried

 

Council Resolution

Moved:                       Cr Kelly

Seconded:               Cr Desiato

 

THAT the Minutes of the Adjourned Ordinary Meeting of Council held 17 December 2019, as circulated, be confirmed.

Carried

 

5.         Questions, Petitions and Joint Letters

5.1       Questions To Councillors

 

The answers provided verbally by the Mayor at the meeting in response to questions asked by members of the public and that are reproduced in these minutes are preliminary answers provided on a without prejudice basis.  A formal written response to each question is sent following the Council meeting which contains Council official position on the matter.

5.1.1    STAFF PETITION TABLED IN RELATION TO THE FORMER CEO SIMON OVERLAND

Mr Sharp’s questions relate to an article by Laura Michell in the Star Weekly on January 24, 2020 and also to a petition to be presented to Council by Cr Lawrie Cox.

William Sharp :

1.      Is Cr Cox now employed by Council or a Trade Union organisation to be a worker advocate or industrial official to represent the City of Whittlesea employees?

The Mayor Cr Sterjova:

       Cr Cox is not employed by Council or a Trade Union organisation to be a worker advocate or industrial official to represent the City of Whittlesea employees.

William Sharp :

2.      Is the purpose of this petition to create a precedent whereby a petition or vote of employees will determine the employment or dismissal of CEOs or management?

The Mayor Cr Sterjova:

Members of Council staff have a right to submit a petition to Council regarding a Council decision.

 

William Sharp :

3.      Can Council or Cr Cox explain the origin of the petition and who facilitated it to Council staff, what information was given to staff prior to them making the decision to sign calling for Mr Overland to be reinstated?

The Mayor Cr Sterjova

A Councillor has the right under the Procedural Matters Local Law to table a petition presented to them.

William Sharp :

4.      Has this action been a factor relating to the decision of Kelvin Spiller to step down from his position as Acting Chief Executive Officer?

The Mayor Cr Sterjova

The staff petition was organised by members of Council staff and is not related to the decision of the Acting CEO in completing his assignment.

5.1.2  PEFORMANCE OF FORMER CEO SIMON OVERLAND

Mary Ann Rosenthal :

Was the former CEO Simon Overland not meeting the KPIs set out by the Council?

The Mayor Cr Sterjova:

Information relating to the performance of the former CEO Simon Overland regarding meeting the Key Performance Indicators set by Council pertains to contractual and personnel matters and, as such, is designated as confidential information.

Mary Ann Rosenthal:

Was the former CEO Simon Overland not delivering the key strategic goals as set by the Council in the Community Plan?

The Mayor Cr Sterjova:

Information relating to the performance of the former CEO Simon Overland regarding delivering key strategic goals set out in the Community Plan pertains to contractual and personnel matters and, as such, is designated as confidential information.

 

 

 

 

 

 

 

 

 

 

 

5.1.3  CELEBRATIONS HELD ON THE 26 JANUARY

Sarah Gafforini, Co-chair of the Whittlesea Reconciliation Group:

At the 10 December 2019 Council meeting, an officer’s report regarding how the celebrations held on 26 January occur each year was tabled:

1.    Can Councillors please provide an explanation to the Whittlesea Reconciliation Group as to why the preferred option as tabled was not the option endorsed?

And of the motion that was passed:

2. Can Councillors please provide the Whittlesea Reconciliation Group with advice regarding which actions occurred or did not go ahead on 26 Jan 2020. 

The Mayor Cr Sterjova:

Thank you for the questions.

Council endorsed the Officer’s recommended option, Option 2, to develop a more respectful and inclusive approach to celebrating Australia Day on 26 January.

At this year’s event we were able to include:

·         Uncle Ron Jones performing an Acknowledgement of History; and

·         A minute’s silence.

Council received feedback from the Whittlesea Reconciliation Group and other members of the Aboriginal community that a mourning ceremony required significant more time for consultation, partnership and organisation. Council is committed to working closely with the Aboriginal community to ensure a meaningful mourning ceremony can be hosted in 2021.

 

 

 


5.2       Petitions

5.2.1    Request for the removal of trees in Conron Grove, Doreen

Cr Desiato tabled a petition received from 21 residents requesting Council remove the Eucalyptus Scoparia (Wallangarra White Gum) trees in Conron Grove, Doreen due to the continuing damage to houses, gardens and footpaths.

Council Resolution

Moved:                       Cr Desiato

Seconded:               Cr Kelly

THAT Council resolve to receive the petition regarding the removal of Eucalyptus Scoparia (Wallangarra White Gum) trees in Conron Grove, Doreen and that Council Officers continue to work with affected residents, noting that Officers have included the street tree removal and replacement in the Whole Street Tree Replacement Program for 2020/21.

Carried

5.2.2    Staff petition requesting the reinstatement of the former CEO Simon overland

Acting Chief Executive Officer Explanatory Note

Cr Cox sought to table a petition from staff in relation to the reinstatement of the former CEO, Simon Overland. In accordance with Council’s resolution of 17 December 2019, Cr Cox was advised that the petition could only be tabled in the confidential portion of the meeting.

5.3       Joint Letters

5.3.1    VARIATION TO EXISTING MAINTENANCE AGREEMENT WITH WATERSTONE HILL

 

Cr Kelly tabled a joint letter received from The Waterstone Hill Owners Corporation, signed by five members of the Corporation, seeking support for the variation of a section of the existing maintenance agreement with the City of Whittlesea.

Council Resolution

Moved:                       Cr Kelly

Seconded:               Cr Lalios

THAT Council resolve to receive the joint letter and a report be prepared in relation to varying the existing maintenance agreement with Waterstone Hill Owners Corporation.

Carried

 

6.         Officers’ Reports

Recommendation

Moved:                       Cr Kelly

Seconded:               Cr Desiato

 

THAT Council resolve to adopt the Recommendations for item numbers 6.1.2, 6.3.1, 6.3.3, 6.4.1, 6.5.1, 6.5.2 and 6.5.3.

                                                                                                                                                                 CARRIED

 

 

Group Adoption of Items En Bloc

Councillors may choose not to consider reports on the Notice Paper individually and to resolve to adopt, in one resolution, the recommendations listed on the Notice Paper for a number of reports. Such a resolution will have the effect of adopting the Officer’s recommendation for each of the reports identified in the Council resolution. The remaining items of business are considered and voted on separately.

 

 

 


Ordinary Council Minutes                                                               Tuesday 4 February 2020

 

6.1       Partnerships, Planning & Engagement

6.1.1      Amendment C213- Epping Renewal Site- 215, 315W and 325C Cooper Street, Epping - Adoption

Attachments:                        1        Location Plan

2        Site Plan

3        Amendment C213 - Instruction Sheet - Adoption

4        Amendment C213 Zoning Plan

5        C213 Panel Report- Executive Summary

6        Amendment C213 Special Use Zone Schedule

7        Amendment C213 Development Plan Overlay Schedule

8        Environmental Audit Areas Plan   

Responsible Officer:           Director Partnerships, Planning & Engagement

Author:                                  Senior Strategic Planner   

 

RECOMMENDATION SUMMARY

1.       Adopt all changes to the Amendment C213 as recommended by the independent Planning Panel in Attachment 5.

2.       Adopt Amendment C213 to the Whittlesea Planning Scheme as detailed in the Instruction Sheet in Attachment 3.

3.       Submit Amendment C213 to the Whittlesea Planning Scheme to the Minister for Planning for approval.

4.       Note that a section 173 agreement is required to be entered into between the Owner and Council to implement the conditions of the Statement of Environmental Audits prior to the approval of the Development Plan.

KEY FACTS AND / OR ISSUES

·    Planning Scheme Amendment C213 seeks to rezone the subject land to facilitate the rehabilitation and future redevelopment of the site for mixed use purposes, including employment (commercial, health and retail) and housing (including social and affordable) development.

·    The Amendment was authorised by the Minister for Planning in December 2017 and subsequently exhibited from 22 February - 22 March 2018. Seven submissions were received.

·    All submissions to the amendment were either in support of the Amendment or issues raised in the submission were resolved at the Panel hearing. Nevertheless, the independent Planning Panel considered all submissions and recommended that the Amendment be adopted.

·    A condition of the Authorisation for the Amendment was that it could not be adopted until such time as the Environmental Audit for the site was complete.

·    The independent Environmental Auditor appointed by the Environment Protection Authority (EPA) issued four Statement of Environmental Audits across the site on 23 December 2019.

·    The Statements of Environmental Audit state that the independent Environmental Auditor is of the opinion that the site is suitable for the beneficial uses associated with medium and high density residential land uses, commercial (including retail, office and medical/hospital) land uses, industrial uses and public open space subject to conditions. The Statement reports were made available to Council in a memorandum dated 6 January 2020.

 

Report

INTRODUCTION

The purpose of this report is to make recommendations on the next steps in the Amendment process.

The exhibition outcomes for this Amendment were reported to Council on 1 May 2018, and 3 July 2018. An independent Planning Panel which was convened to consider submissions to the Amendment. In its report dated 7 August 2018, the independent Planning Panel recommended that the Amendment be adopted.

A condition of the Authorisation granted by the Department of Environment, Land, Water and Planning (DELWP) to commence the Amendment, was that Council must not adopt the amendment until a Certificate or Statement of Environmental Audit has been issued for the subject land. The four Statements of Environmental Audit for the subject site were issued by the independent Environmental Auditor on 23 December 2019. Therefore, this report is presented for Council’s consideration.

BACKGROUND

Council resolved at its meeting on 30 May 2017, to seek authorisation from the Minister for Planning to prepare and exhibit Amendment C213 to the Whittlesea Planning Scheme.

Amendment C213 applies to land at 215, 315W and 325C Cooper Street, Epping and adjoining land (refer to Attachments 1 and 2). The Amendment seeks to rezone the subject land to facilitate the rehabilitation and future redevelopment of the site for mixed use purposes, including employment (commercial, health and retail) and housing (medium-high density) development.

The resolution was subject to a number of conditions which were satisfied by the proponent prior to authorisation to prepare and exhibit the amendment being requested. Authorisation was granted under delegation from the Minister for Planning on 28 December 2017.

The Amendment was publicly exhibited between 22 February - 22 March 2018. The outcomes of the public exhibition were reported to Council on 1 May 2018 and subsequently on 3 July 2018.

A Panel Hearing was conducted on 23 July 2018 with the independent Planning Panel’s findings and report subsequently received on 7 August 2018. The Panel Report recommended that the Amendment be adopted subject to the post exhibition changes presented to the Planning Panel.

Ministerial Direction 15 (MD15) requires Council to make a decision on the amendment within 40 business days of receiving the Panel Report. However, a condition of commencing the Amendment was that it could not be adopted until the Environmental Audit for the site was completed. An exemption to complying with this requirement was sought from the Minister for Planning. This was approved and has allowed for the Environmental Audit on the site to be completed on this basis.

The Environmental Audits for the site have progressed during the Amendment process and have now been finalised. The four Statements of Environmental Audit for the subject land were issued by the Environmental Auditor on 23 December 2019.

PROPOSAL

The proposed Amendment seeks to amend the planning controls in the Whittlesea Planning Scheme to facilitate the rehabilitation and future redevelopment of the site for mixed use purposes, including commercial, retail and housing development.

 

 

This includes:

§  Rezone the subject land from the Urban Floodway Zone, Industrial 3 Zone, Public Use Zone 3 and Priority Development Zone 1 to Special Use Zone, Mixed Use Zone, Public Conservation and Resource Zone, Urban Floodway Zone and Public Use Zone 3 to facilitate the redevelopment of the land.

§  Rezone part 183-189 Cooper Street, Epping, from Industrial 3 Zone to Public Use Zone 3 to correct a zoning anomaly whereby land owned by the Northern Hospital is currently in an Industrial zone.

§  Apply the Environmental Audit Overlay (EAO) to the former landfill part of the land (Environmental Audit Area 3 and 4) and any other contaminated land to ensure that no ‘sensitive uses’ can occur on potentially contaminated land until a Statement or Certificate of Environmental Audit have been issued.

§  Apply the Development Plan Overlay (DPO) to the subject land to require a Development Plan to be prepared for the subject land prior to the commencement of any use or development of the site.

§  Revise the flood provisions mapping (Urban Floodway Zone (UFZ), Land Subject to Inundation Overlay (LSIO), to reflect revised flood mapping and characteristics as agreed to by Melbourne Water.

Attachment 3 includes the Amendment’s Instruction Sheet which lists the proposed changes to the Whittlesea Planning Scheme. Attachment 4 includes the proposed Zoning Map.

Consultation

Amendment C213 was placed on public exhibition between 22 February - 22 March 2018 to affected landowners, prescribed Ministers and relevant government authorities. A notice appeared in the Whittlesea Leader on 20 February 2018 and Government Gazette on 22 February 2018. Letters were sent to affected and surrounding owners and occupiers.

A drop-in information session was held for residents on 7 March 2018.

Seven submissions were received of which six were from agencies including the EPA.

The outcomes of the consultation and submissions were outlined in the report presented to the 1 May 2018 Council Meeting where Council resolved to request the appointment of an independent Planning Panel.

Council further considered submissions and resolved a final position on the submission at its meeting on 3 July 2018.

Whilst the majority of issues raised in the submissions were resolved in negotiation with the submitters, one submission was not fully resolved at the time Council considered the submissions and was therefore referred to the independent Planning Panel. The issues contained in this submission were resolved in negotiation during the Panel Hearing.

panel REPORT AND RECOMMENDATIONS 

In line with Council’s request, the Minister for Planning appointed an independent Planning Panel to consider unresolved submissions to Amendment C213.

A Directions Hearing to deal with scheduling and administrative matters was held on 12 June 2018. The Directions Hearing commenced and was adjourned until 20 June 2018 to provide additional time for the parties to resolve the issues raised in submissions. Following the Directions Hearing, the Panel undertook an inspection of the subject site and its surrounds.

The Panel conducted the Hearing in the offices of Planning Panels Victoria on 23 July 2018. The outstanding issues contained in submissions were resolved in negotiation during the Hearing with the support of the Panel.

 

The Panel provided its formal recommendation on the amendment and submissions within a Panel Report received by officers on 7 August 2018 which was subsequently notified to Council. All submitters were notified of the Panel Report which was publicly released on 4 September 2018. A full copy was made available to Council in a memorandum dated 6 January 2020 and the Executive Summary which includes the Conclusion and Recommendations in attached to this report (refer to Attachment 5)

The Panel concluded.

The Panel has considered all submissions, including those by submitters who did not appear at the Hearing. The Panel concludes that the Amendment and the post exhibition changes are strategically justified.

The Panel made two recommendations which are

1.       Based on the reasons set out in this report, the Panel recommends that Whittlesea Planning Scheme Amendment C213 be adopted as exhibited with the following changes:

a)      Replace the exhibited Schedule 9 to the Special Use Zone with the Panel preferred version in Appendix C (refer to Attachment 6).

b)      Replace the exhibited Schedule 37 to Clause 43.04 Development Plan Overlay with the Panel preferred version in Appendix D (refer to Attachment 7).

c)      Amend the exhibited Instruction Sheet to replace the references to Amendment C207 with Amendment C213.

d)      Amend the exhibited zone map to replace the area marked as Commercial 1 Zone with Special Use Zone (refer to Attachment 4).

e)      Amend the exhibited overlay map to replace the Floodway Overlay with the Land Subject to Inundation Overlay.

2.       During the finalisation of the Amendment, the provisions and schedules of the Amendment be reviewed to ensure they are consistent with the changes to the planning scheme introduced by Amendment VC148.

It is recommended that the above recommendations of the independent Planning Panel be adopted.

ENVIRONMENTAL AUDIT

Given the past use of part of the subject land as a quarry and landfill, a condition of Council’s resolution to support the commencement of the Amendment was that it was not to be adopted until an Environmental Audit had been completed for the site. This was also a condition of the Authorisation granted by the Minister for Planning.

An Environmental Audit is an environmental assessment which determines whether a site is suitable for industrial, commercial, residential and other sensitive uses.

It is overseen by an independent Environmental Auditor who is appointed by the EPA and is to form an independent opinion, on which others can rely, regarding the suitability of the site. The Environmental Audit process has been a comprehensive assessment and rehabilitation of the site to ensure that it is suitable for the proposed uses including residential and health.

On 23 December 2019, the Environmental Auditor issued four Statements of Environmental Audit for the site across five Environmental Audit Areas which are detailed below (refer to Attachment 8 for location of Audit Areas):

·      Audit Area 1 – EPA Ref. No. 73540-1 (This area is located at the northern section of the site adjoining Cooper Street and east of the Edgars Creek. The area was not previously been used as a quarry or landfill but was used as an entrance and support area to the landfill including weighbridge, office and machinery storage and repair and caretaker residence);

·      Audit Area 2 – EPA Ref. No. 73540-3 (This area is located across the western section of the site, west of the Edgars Creek and adjoining Edgars Road. The site was previously used for quarrying from 1968 to early 1980s. The area was not used for landfilling but were used as a leachate retention and irrigation area.);

·      Audit Area 3,4 – EPA Ref. No. 73540-4 (This area covers the former landfill area on the site located to the east of Edgars Creek. Quarrying was undertaken across the site from 1968 to early 1980s. Landfilling operations were undertaken at the site from the 1980s. In 2001 waste the landfill ceased the acceptance of waste and capping works undertaken.) landfill area); and

·      Audit Area 5 – EPA Ref. No. 73540-6 (This area is located in the southern section of the site to the east of Edgars Creek and adjoins Deveny Road. The area was not previously been used as a quarry or landfill but was used as an entrance and support area to the landfill including weighbridge, office and machinery storage and repair and caretaker residence).

The Statements of Environmental Audit state that the independent Environmental Auditor is of the opinion that the site is suitable for the beneficial uses associated with medium and high density residential land uses, commercial (including retail, office and medical/hospital) land uses, industrial uses and public open space subject to the conditions contained in the Statements.

This includes specific conditions relating to the development of the land, with requirements for the management and monitoring of the site, construction works, and occupation of buildings.

The Environmental Audit has included both assessments in respect to contamination (i.e. groundwater and soil) and landfill gas risk assessment. Key outcomes of the Environmental Audit are outlined below:

·    The landfill gas risk assessment is particularly pertinent as it responds to the issues raised in the findings of an Ombudsman’s report (2009), in respect to the Brookland Greens Estate, Cranbourne (City of Casey). In the Brookland Greens Estate case, no assessment of the landfill gas risk was undertaken prior to development occurring and the landfill was only closing at the same time that residential dwellings were being constructed immediately adjoining. This meant that the gas being emitted from the landfill was at high levels.

For the subject site, the time which has lapsed since the landfill has ceased accepting waste (approx. 20 years) means the risk is reduced as landfills emit less gas over time. This means that the landfill gas risk is significantly lower than the Brookland Greens Estate.

 

The landfill gas risk assessment for the subject site found that the permeability of the existing landfill capping layer is low and this will limit any upward flow of ground gas. The assessment found that ground gas concentrations pose a moderate risk and therefore gas protection measures should be installed beneath all future buildings. These measures are typical for buildings constructed near or above former landfills. The design and installation of these measures are to be approved by an independent Environmental Auditor.

·    In respect to groundwater contamination, leachate from the landfill has polluted surrounding groundwater due to the unlined nature of the landfill. This does not pose a risk for future or existing residents in proximity to the site unless the groundwater is accessed. Therefore, a Groundwater Quality Restricted Use Zone has been approved by the EPA to restrict access to the groundwater. This is an existing condition of the site which will be improved over time as a result of the conditions of the Statement of Environmental Audit which require pumping and discharge of polluted groundwater at the boundary of the site.

     The independent Environmental Auditor is satisfied that complete groundwater remediation at the site is neither practicable nor warranted and the EPA has advised that it agrees with the Auditor and accordingly has determined that clean up to the extent practicable has occurred.

·    The implementation of the conditions of the Statement of Environmental Audits including the Environmental Management Plans will ensure that this risk is appropriately managed. The responsibility of implementing the conditions will be of the site owner and future Owners Corporations with oversight from EPA appointed Environmental Auditors. This will be secured through a s173 agreement which remains on the title of the development lot and the issuing of notices and/or orders by the EPA under the Environment Protection Act.

As part of future planning applications, proponents will be required to submit a report from an Environmental Auditor which demonstrates that the proposal complies with the Statement conditions. Further, an Environmental Auditor will be required to endorse the plans as being in accordance with conditions of the Audit and ensure that gas protection measures are installed correctly. The EPA will hold sufficient ‘financial assurances’ should the land owner not complete its responsibilities as part of the closure of the former landfill.

·    There has also been a significant amount of work undertaken in respect to gaining a detailed understanding of the geo-technical conditions of the site related to the former use. This has included ongoing monitoring and surcharging the settlement of the site through a variety of measures. A geo-technical strategy is a requirement of the Schedule to the Development Plan Overlay and will ensure that the construction of buildings and infrastructure on the site protect the landfill cap and respond to the ongoing settlement of the land. Future buildings over the former landfill will be required to be constructed with piles anchored to the basalt rock below. Roads and services will be required to be designed to respond to the projected settlement over time.

NEXT STEPS

Generally, Council is required to consider the Panel report and make a decision on the Amendment within 40 business days of the date it receives the Panel’s report.

However, for this Amendment, the conditions of authorisation from the Minister for Planning stipulate that Council cannot adopt the amendment until a Statement or Certificate of Environmental Audit has been issued for the subject land that is affected by the Amendment.

At the time the Panel Report was released the Environmental Audit was underway and has since been finalised.

Therefore, Council was issued with an exemption for considering the Amendment within 40 business days. Since, Statements of Environmental Audit have now been issued for the subject land, Council can consider the Amendment.

From a statutory perspective, Council is now required to consider the Planning Panel report and provide a formal position on each of the Panel’s recommendations, and the Amendment as a whole. This leads to the following steps:

1.       Subject to adoption by Council, the Panel report and Council’s resolution will be forwarded to the Minister for Planning as part of the request for approval of the Amendment. Whilst the Minister for Planning will consider the recommendations of the Planning Panel and the Council in their decision-making, it is important to note that the Minister for Planning is not bound by these recommendations, and as such, can determine the amendment as they deem appropriate.

It should be noted as part of the approval of the Amendment there may be some administrative changes made to the adopted schedules to ensure that they are consistent with Planning Scheme form and content requirements.

2.       Upon the adoption of the Amendment by Council and approval by the Minister for Planning, the next step will be to finalise the preparation of a Development Plan. This will include non-statutory exhibition of the draft Development Plan with adjoining landowners and relevant agencies.

3.       Further to the issuing of the Statement of Environmental Audit a s173 agreement will be drafted in respect to the responsibility of implementation of the conditions, prior to the approval of the Development Plan.

4.       Upon the approval of the Development Plan, planning permits for Stage 1 of the development including the Private Hospital and Affordable Housing will be assessed and determined.

Critical Dates

Date

Key Milestone

30 May 2017

Council resolve to commence planning scheme amendment subject to conditions

December 2017

Conditions satisfied by proponent

December 2017

Authorisation granted by Minister for Planning

February-March 2018

Exhibition of Amendment C213

1 May 2018

Consideration of Submissions

12 and 20 June 2018

Direction Hearing

3 July 2018

Consideration of Submissions

23 July 2018

Panel Hearing

7 August 2018

Panel Report released

23 December 2019

Statements of Environmental Audit issued

4 February 2020

Council consider adoption on Amendment

February 2020

Amendment sent to Minister for Planning for approval (subject to Council adoption of Amendment)

February-March 2020

Exhibition of Development Plan (subject to Council adoption of Amendment)

Post Development Plan approval

Planning Permits determined for Stage 1 development including private hospital and affordable housing

Policy strategy and legislation

Ministerial Directions

The Amendment has been prepared considering the following ministerial directions:

§ Ministerial Direction No.1 Potentially Contaminated Land.

§ Ministerial Direction No.9 Metropolitan Planning Strategy.

§ Ministerial Direction No.11 Strategic Assessment of Amendments.

The application of the Environmental Audit Overlay (EAO) to the contaminated part of the site and completion of the Environmental Audit prior to the completion of the Amendment satisfies Ministerial Direction No.1

                                                                                            

Planning Practice Notes

The Amendment documents have been prepared considering the following practice notes:

§ PPN02: Public Use Zones

§ PPN3: Applying the Special Use Zone (SUZ)

§ PPN12: Applying the Flood Provisions in Planning Schemes

§ PPN23: Applying the Incorporated Plan and Development Plan Overlays

§ PPN30: Potentially Contaminated Land

§ PPN46: Strategic Assessment Guidelines.

 

State Planning Policy Framework

The amendment will implement the (SPPF), particularly the following:

§ facilitate the remediation of contaminated land, particularly on sites in developed areas of Melbourne with potential for residential development

 

§ facilitate development that increases the supply of affordable and social housing in suburbs across Melbourne

 

§ support new housing in activity centres and other places that offer good access to jobs, services and public transport

 

§ facilitate regional health and community wellbeing precincts through the co-location of hospitals, allied health services and not-for-profit health providers

 

§ facilitate investment in Melbourne’s outer areas to increase local access to employment

 

§ plan for and facilitate the development of urban-renewal precincts as high amenity mixed use neighbourhoods that offer a range and choice of housing and other services.

 

Local Planning Policies and Strategies

The proposed amendment considers and implements Council’s local planning policies and strategies including:

 

§ Whittlesea 2040. In particular, the Amendment implements the following goals:

 

-    Well-designed neighbourhoods and vibrant town centres

-    Smart, connected transport network

-    Housing for diverse needs

-    A healthy and safe community

-    Increased local employment

-    Valued natural landscapes and biodiversity

 

§ Whittlesea Municipal Strategic Statement (MSS)

 

§ City of Whittlesea Economic Development Strategy - Growing our economy together

 

§ City of Whittlesea Open Space Strategy

 

§ City of Whittlesea Housing Diversity Strategy

 

§ City of Whittlesea Social and Affordable Housing Policy and Strategy.

 

The strategies and requirements of these plans are reflected in the Amendment documents including the Schedule to the Development Plan Overlay which will require them to be implemented as part of the preparation of a Development Plan for the site.

ENVIRONMENTAL, SOCIAL AND ECONOMIC EFFECTS

The subject land contains a number of significant environmental characteristics including important habitat for the Growling Grass Frog and contaminated land. Approval has been granted under the Environmental Protection and Biodiversity Act (EPBC Act) by the Department of Environment in respect to the proposed works which will impact on Growling Grass Frog habitat. This includes the removal of quarry holes and construction of new wetlands in the Edgars Creek corridor. The Environmental Audit process has addressed the risks posed by the contaminated land and ensured that it has been rehabilitated and cleaned up to the extent practicable prior to development occurring.

The facilitation of the development through a planning scheme amendment process aims to deliver a number of environmental, social and economic benefits including:

§  remediation of a contaminated site

§  enhancement of Edgars Creek and riparian corridor

§  additional employment and jobs in an established activity centre / employment precinct

§  additional health facilities including a private hospital and services in proximity to the Northern Hospital

§  provision of a diversity of housing in proximity to jobs, services and public transport

§  affordable housing to be integrated into the residential development including 151 dwellings as part of the first stage of development, and

§  contribution to community infrastructure in Epping Central.

It is considered that there is a community benefit in adopting the planning scheme amendment to facilitate the remediation and redevelopment of the land and to encourage the environmental, social and economic benefits outlined above.

link to strategic risks

Strategic Risk Environmental - Failure to prevent significant negative impact of Council’s decisions on land use planning relating to contaminated sites

This Strategic Risk is addressed through the Environmental Audit which has been overseen by an independent EPA appointed Environmental Auditor. An Environmental Audit is the most comprehensive level of assessment in respect to contaminated land. The independent Environmental Auditor has issued four Statements of Environmental Audit declaring that they are of the opinion that the site is suitable for the proposed uses, subject to conditions.

The implementation of the conditions in the Statement of Environmental Audits including the Environmental Management Plans (EMP’s), will ensure that this risk is appropriately managed. The responsibility of implementing the conditions will be of the site owner and future Owners Corporations with oversight from EPA environmental auditors. This will be secured through a s173 agreement which remains on the title of the development lot and the issuing of notices and/or orders by the EPA under the Environment Protection Act. As part of future planning and buildings permits, an Environmental Auditor will be required to endorse the plans as being in accordance with conditions of the Audit and ensure that gas protection measures are installed correctly. The EPA will hold sufficient ‘financial assurances’ should the land owner not complete its responsibilities as part of the closure of the former landfill.

Links to whittlesea 2040 and the CoUNCIL Plan

Goal                                                 Liveable neighbourhoods

Direction                                         Well-designed neighbourhoods and vibrant town centres

 

The proposed planning scheme amendment will support the implementation of the Council Plan. The proposed planning scheme controls will ensure a well-designed mixed-use development that will deliver a number of significant benefits to the community. The development will provide a diversity of housing, including a substantial amount of affordable housing, in close proximity to jobs, services and transport. The development will create an expanded health precinct and additional quality employment areas which will generate a significant number of jobs.

 

The design will contain significant ‘green spaces’ including the rehabilitation of the Edgars Creek and riparian corridor and retention of the historic quarry hole as an urban lake. This will contribute positively to the public realm and prosperity of the broader Epping Metropolitan Activity Centre.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

Amendment C213 seeks to rezone the subject land to facilitate the rehabilitation and future redevelopment of the site for mixed use purposes, including employment (commercial, health and retail) and housing development (medium-high density and including affordable housing). The Amendment will deliver a number of environmental, social and economic benefits and assists with the implementation of relevant plans and policies including Whittlesea 2040.

Following exhibition of the Amendment, seven submissions were received which were considered by the independent Planning Panel. The Panel recommended that Council adopt the Amendment.

Given the former use of the site, a condition of the Authorisation for the Amendment was that it could not be adopted until such time as the Environmental Audit for the site was complete. An Environmental Audit is an environmental assessment which determines whether a site is suitable for industrial, commercial, residential and other sensitive uses. It is overseen by an independent Environmental Auditor who is appointed by the EPA and is to form an independent opinion, on which others can rely, regarding the suitability of the site.

The independent Environmental Auditor for the site has issued four Statements of Environmental Audit for the site which declare that the independent Environmental Auditor is of the opinion that the site is suitable for the beneficial uses associated with medium and high density residential land uses, commercial (including retail, office and medical/hospital) land uses, industrial uses and public open space subject to the conditions contained in the Statements. The implementation of the conditions will be the responsibility of site owner and future Owners Corporations with oversight from EPA environmental auditors. This will be secured through a s173 agreement and through relevant notices and/or orders issued by the EPA under the Environment Protection Act.

In accordance with the recommendations of the independent Planning Panel, it is recommended Amendment C213 be adopted and submitted to the Minister for Planning for approval.

 

RECOMMENDATION

THAT Council resolve to:

1.       Adopt all changes to the Amendment C213 as recommended by the independent Planning Panel in Attachment 5.

2.       Adopt Amendment C213 to the Whittlesea Planning Scheme as detailed by the Instruction Sheet in Attachment 3.

3.       Submit Amendment C213 to the Whittlesea Planning Scheme to the Minister for Planning for approval.

4.       Note that a section 173 agreement is required to be entered into between the Owner and Council to implement the conditions of the Statement of Environmental Audits prior to the approval of the Development Plan.

 

Council Resolution

Moved:                       Cr Cox

Seconded:               Cr Kozmevski

 

THAT Council resolve to adopt the Recommendation.

Carried


In accordance with clause 72 of the Procedural Matters Local Law (No 1 of 2018), Cr Lalios requested that her opposition to the Council Resolution be recorded.


 


Ordinary Council Minutes                                                               Tuesday 4 February 2020

 

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6.1.2      55 Regent Street, Mernda Development Plan

Attachments:                        1        Site Context - 55 Regent Street, Mernda

2        Concept Plan - 55 Regent Street, Mernda

3        Access Concept Plan - 55 Regent Street, Mernda

4        55 Regent Street Development Plan   

Responsible Officer:           Director Partnerships, Planning & Engagement

Author:                                  Strategic Planner   

 

RECOMMENDATION SUMMARY

1.       Approve the 55 Regent Street Development Plan (January 2020), in accordance with Schedule 27 to Clause 43.04 of the Whittlesea Planning Scheme; and

2.       Notify the proponent and submitters of the above.

KEY FACTS AND / OR ISSUES

·    The proposed 55 Regent Street, Mernda Development Plan affects 2.6 hectares of land within the Urban Growth Boundary (zoned General Residential) at 55 Regent Street, Mernda.

·    The proposed 55 Regent Street, Mernda Development Plan has been prepared in accordance with the requirements of the relevant Development Plan Overlay (Schedule 27).

·    Approval of the proposed Development Plan will allow for the consideration of a permit application for the development of the land for residential purposes in accordance with the subject Development Plan.

·    The proposed Development Plan provides an appropriate transition and interface between the Development Plan area and the proposed Quarry Hills Regional Parkland.

·    The proposed Development Plan provides for an acceptable road layout that considers the out of sequence nature of this development.

·    The proposed Development Plan was placed on non-statutory exhibition and three non-objecting submissions were received from Referral Authorities. 

It is recommended that Council endorse and approve the 55 Regent Street, Mernda Development Plan, (January 2020).

Report

INTRODUCTION

The purpose of this report is to consider the 55 Regent Street, Mernda Development Plan, dated January 2020, prepared by Consultants Miller and Merrigan on behalf of the owners of the land at 55 Regent Street, Mernda. The objective of the proposed Development Plan is to guide the future use and development of the land at 55 Regent Street, Mernda.

The proposed Development Plan has been prepared in accordance with the provisions of Schedule 27 (DPO27) to the Development Plan Overlay. A Development Plan must be in place before any application for subdivision and/or development on the site can be considered.

This report will discuss the background and the merits of the proposed Development Plan in the context of the applicable statutory framework and the submissions received from the exhibition process. 

SITE DESCRIPTION AND CONTEXT

The subject site is affected by the General Residential Schedule 1 Zone and Vegetation Protection Overlay Schedule 1. The Urban Growth Boundary (UGB) traverses the site along the 180 metre contour line as shown on Attachment 1.

As part of the changes in 2010 to the UGB, the northern portion of the subject site was brought inside the boundary. As part of the Planning Scheme Amendment a Section 173 Agreement was entered into to rezone the land within the UGB for residential purposes and associated with this, the transfer of land outside of the Urban Growth Boundary to Council for the Quarry Hills Regional Parkland. 

The proposed Development Plan only effects the portion of the subject site within the Urban Growth Boundary (zoned General Residential), which is approximately 2.6 hectares in area.

Landholdings surrounding the subject site are at varying stages of transition from previous farming uses to land for residential purposes as part of Planning Scheme Amendments and other Development Plans Applications. The established residential areas to the north generally consist of standard density allotments between 300 – 500m2.

DEVELOPMENT PLAN PROPOSAL

A Development Plan was prepared and submitted to Council in June 2018. An initial Council officer assessment considered that revisions to the Development Plan were required before the Development Plan could be considered suitable for exhibition.

The key revisions of the Development Plan sought to address issues related (but not limited) to:

·    Access to the site (in respect to the out of sequence nature of development);

·    Internal road network; and

·    Drainage and stormwater management.

Since June 2018 Council officers have held ongoing discussions with the proponent to finalise the revisions to the Development Plan. The latest submission of the Development Plan is considered to have appropriately addressed the issues above.

Following this, in March 2019, Miller and Merrigan acting on behalf of the landowner at 55 Regent Street Mernda, submitted the Development Plan subject of this report, for Council consideration.

KEY FEATURES OF THE PLAN

The Development Plan, which includes an overarching Development Concept Plan and accompanying text document, has been prepared in accordance with the Development Plan Overlay Schedule 27 to the Whittlesea Planning Scheme.

Attachment 2 shows the proposed layout forming part of the submitted 55 Regent Street, Mernda Development Plan

In essence, the proposed development parcels are structured around an interface road to Quarry Hills Regional Parkland, and an internal road network which will connect to future development at both 45 and 65W Regent Street, Mernda.

Specifically, the exhibited Development Plan proposes:

·    An appropriate transition and road interface between the Development Plan area and the Quarry Hills Regional Parkland;

·    Internal road network which in the ultimate will connect residential development through from Regent Street to Quarry Hills Regional Parkland;

·    Resolution to the access issues through the provision of two site access options, to be determined and negotiated with third parties as part of the Planning Permit Application from either Mortar Ridge or Grafton Street – this is discussed in more detail in the ‘Discussion’ section of this report;

·    Standard density residential housing;

·    A pocket park for passive recreation and the retention of significant native vegetation; and

·    Pedestrian and bicycle links throughout the Development Plan area.

NON – STATUTORY EXHIBITION AND SUBMISSIONS

The 55 Regent Street, Mernda Development Plan was placed on non-statutory exhibition over a four week period between 11 October 2019 to 11 November 2019.

Whilst there is no statutory requirement to advertise the 55 Regent Street Mernda Development Plan, in accordance with Council practice a copy of the Development Plan was sent to all owners and occupiers of land adjacent to the subject site affected by the proposal, as well as relevant external authorities.

At the conclusion of the exhibition period three Referral Authority submissions were received, there were no landowner submissions received.

Of the submissions, two submissions were supportive of the Development Plan and proposed no changes and one recommended a minor change which was supported. The following table details the submissions received and the officer response.

 

Submission Summary

Officer Response

Environment Protection Authority (EPA)

Made no objection to the Development Plan proposal.

Requested changes to the Preliminary Environmental Site Assessment (PESA) which forms part of background reports associated with the Development Plan. The EPA requested changes in line with the General Practice Note – Potentially Contaminated Land (DSE 2005), for the PESA be revised to provide a conclusion to whether an environmental audit is required or not for the subject site.

In noting the guidance provided in the General Practice Note – Potentially Contaminated Land (DSE 2005) Council officers supported the feedback from the EPA for the PSEA to be updated to specifically conclude as to whether an environmental audit was required or not for the subject site.

This was provided to the Proponent who amended the PSEA accordingly and resubmitted to Council 25 November 2019.

The amended PSEA concludes that there is no further requirement for an environmental audit for the subject site and that the subject land is suitable for residential development.

It is noted that the PSEA is a background document to support the Development Plan document and is not subject to approval as part of this report.

Department of Environment, Land, Water and Planning (DELWP)

Made no objection to the Development Plan proposal and considered the proposal to be in accordance with provisions set out in DPO27.

No changes required.

Country Fire Authority (CFA)

Made no objection to the Development Plan proposal and acknowledged the proposed interface road which would provide a separation buffer between the fire threat and residential development.

No changes required.

DISCUSSION

This section provides a more detailed discussion on the key aspects affecting the Development Plan with particular reference to access considerations to the site.

 

 

Site Access

Access to the subject site is currently provided through the extension of Grafton Street via a private driveway. The extension of Grafton Street south into the site is approximately 8 metres wide. In its current alignment Grafton Street cannot sufficiently accommodate the construction of the required 16 metre wide access street as part of any further subdivision of the subject site. As a result, any extension of Grafton Street south into the subject site would require the acquisition of land from the owner of 51 Regent Street, Mernda and the construction of a roundabout at the Regent and Grafton Street intersection.

It is noted that land to the west (45 Regent Street, Mernda) and east (65W Regent Street, Mernda) of the site, both Council owned parcels of land, is currently not developed. As such there is no immediate opportunity to simply connect into existing subdivision roads for access.

However, it is acknowledged that subject to agreement there is potential to provide for a connection through 45 Regent Street, Mernda (Council owned land) to connect through to Mortar Ridge on the eastern boundary of 45 Regent Street, Mernda.

Mortar Ridge is a 14.5 metre interface road constructed as part of subdivision works east of the subject site. The extension of Mortar Ridge through to the subject site is in the first instance dependant on development of the land at 45 Regent Street, Mernda.

Any such option would require the developer to gain access to the Council owned land and construct the road. This is worthy of consideration nothing that under any development scenario of land at 45 Regent Street this extension of Mortar Ridge along the Quarry Hills Parkland boundary would be required. As such its early construction would not adversely impact the future development layout on the land.

As a result of the above, two access proposals are outlined as part of the Development Plan, which will require further consideration and detailed design as part of the lodgement of a planning permit application (as shown in Attachment 3 of this report). The Development Plan notes that one of the access options as outlined below must be selected as part of any future planning application and that no temporary or interim access arrangements are permitted. The options are summarised further below.

Access Options

Option A: Access from Mortar Ridge through 45 Regent Street, Mernda. Access option A is the Council officer preferred access outcome for the site, as the extension of Mortar Ridge along the Quarry Hills Regional Parkland is a consistent approach to development in the area. Access would be provided west from Mortar Ridge, Mernda into the site and would:

·    Align the road reservation with the boundary of Quarry Hills Regional Parkland for the full extent;

·    Be constructed by the land owner at 55 Regent Street, Mernda, in line with Council Standards and consist of a 14.5 metre road reservation; and

·    Require an agreement with the landowner of 45 Regent Street, Mernda to allow for access to the land to allow for the construction of the road.

Option B: Access from Grafton Street, Mernda. Access would be provided through the extension of Grafton Street, Mernda south into the site and would:

·    Include the construction of a roundabout in line with Council standards at the Grafton and Regent Street intersection;

·    Consist of the provision of a 16 metre road reservation; and

·    Require an agreement with the landowner of 51 Regent Street Mernda for the acquisition of land to achieve the necessary 16 metre cross section from the current 8 metres available.

The 55 Regent Street, Mernda Development Plan is very specific in noting that the Development Plan does not obligate any adjoining landowner to provide access, and that an agreement between the land owner of 55 Regent Street, Mernda, and the landowner in which access will be provided from must enter into an agreement as part of any planning application.

A planning application cannot further advance until such a time as an agreement is made between the land owners for the provision of access to the subject site.

Quarry Hills Regional Parkland

The Development Plan proposal further facilitates the transfer of land outside of the UGB to Quarry Hills Regional Parkland. Approximately 4 hectares of land at 55 Regent Street, Mernda will be transferred as part of a separate Section 173 Agreement, equating to approximately 60% of the land. The Development Plan proposal is considered to appropriately provide visual and physical links to the parkland via the local road and pedestrian path network.

Policy strategy and legislation

It is considered that the 55 Regent Street Mernda Development Plan, as shown in Attachment 1, is generally consistent with the objectives and general provisions of the State Planning Policy Framework and the Local Planning Policy Framework.

Clause 11 – Settlement

The Development Plan is consistent with this clause by contributing to a number of facets of planning (including housing diversity, transport links and good urban design).

Clause 15 – Built Environment & Heritage

The Development Plan is generally consistent with this clause. The design of the development layout satisfactorily responds to the site features and constraints. The residential development includes elements which will assist in making it attractive, liveable, walkable and cyclable.

Clause 16 – Housing

The Development Plan is generally consistent with this clause. The development increases the supply of housing in an existing urban area on a vacant site adjacent to the Quarry Hills Regional Parkland. The 55 Regent Street Mernda Development Plan ensures the site is connected to the broader area.

Clause 18 – Transport

The Development Plan is consistent with this clause. The 55 Regent Street Mernda Development Plan includes the appropriate walking and cycling infrastructure connections to the existing road and public open space network.

Clause 19 – Infrastructure

The Development Plan is generally consistent with this clause. The development makes provision for appropriate infrastructure to service the development and contributes to the provision of community infrastructure in proximity to the site.

 

Clause 21.09 – Housing

The Development Plan is consistent with the objectives of this clause by providing the opportunity for a diversity of housing options and an increase in housing supply.

Clause 21.12 – Community Infrastructure

The Development Plan is consistent with this clause and includes a contribution towards transport, community infrastructure and open space.

link to strategic risks

Strategic Risk Not linked to the risks within the Strategic Risk Register.

The Development Plan and supporting documentation associated with the proposal are considered to be appropriate and will not result in any risks to the community or the broader environment.

Links to whittlesea 2040 and the CoUNCIL Plan

Goal                              Liveable neighbourhoods

Key Direction              Well-designed neighbourhoods and vibrant town centres

 

The 55 Regent Street Mernda Development Plan will ensure that the residential development of the site will be well designed, contribute to housing diversity within the Municipality and respond to the constraints affecting the site. The development will help build connection to place and community through a number of key elements including; permeable street network, cycle and pedestrian links to the Quarry Hills Regional Parkland and contribution to community infrastructure and open space.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

The 55 Regent Street Mernda Development Plan has been developed in consultation between Council officers and the consultants of the proponent. The Development Plan responds to the constraints affecting the site and ensures that residential development of the site will be in keeping with the surrounding and emerging residential development.

The Development Plan provides two options to resolve access issues which are both reliant on agreement with the relevant land owners. Should agreement not be reached on either option the subdivision cannot proceed. Notwithstanding the area is zoned for residential purposes and the Development Plan are considered to satisfy the requirements of DPO27.

Development of this parcel will result in the transfer of approximately 4 hectares of land to the Quarry Hills Regional Parkland.

It is therefore recommended that the 55 Regent Street Mernda Development Plan is approved by Council in accordance with Schedule 27 of the Development Plan Overlay (Clause 43.04) of the Whittlesea Planning Scheme.

 

RECOMMENDATION

THAT Council resolve to:

1.       Approve the 55 Regent Street Mernda Development Plan dated January 2020, as contained in Attachment 4 of this report in accordance with Schedule 27 to Clause 43.04 of the Whittlesea Planning Scheme; and

2.       Notify the proponent and submitters of the above.

 

Council Resolution

Moved:                       Cr Kelly

Seconded:               Cr Desiato

 

The above Recommendation was adopted unchanged as part of an en bloc Resolution Moved by Cr Kelly, Seconded by Cr Desiato.   See Section 6 - Officers' Reports for further information on items adopted en bloc.

Carried

  


Ordinary Council Minutes                                                                                                                                                                                                                                                                                                                                                                                                                    Tuesday 4 February 2020

 

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Ordinary Council Minutes                                                               Tuesday 4 February 2020

 

6.2       Community Services

6.2.1      Youth Advisory Committee - 2020 Community Representatives

Attachments:                        1        Youth Advisory Committee - Terms of Reference   

Responsible Officer:           Director Community Services

Author:                                  Manager Family, Children & Young People   

 

RECOMMENDATION SUMMARY

1.      The Youth Advisory Committee membership for 2020 be ratified by Council.

2.      Committee members be notified in writing that their nominations have been ratified by Council.

3.      The list of Committee members be published on Council’s website.

KEY FACTS AND / OR ISSUES

·         At its meeting of 6 August 2019, Council resolved to develop a Youth Advisory Committee (YAC).

·         The YAC provides a formal means for interaction and mutual information sharing between Council and young people, allowing young people to identify and advocate for issues of importance to them, and provide an increased level of civic participation.

·         In accordance with the Terms of Reference of the YAC a public expression of interest process was conducted to recruit young people to the Committee.

·         Selection of young people considered diversity with respect to age, ability, gender and sexual identity, cultural background and location within the municipality. Officers are satisfied that participants selected provide a good representation of young people across these areas.

·         As per the YAC Terms of Reference, ratification by Council of the young people listed in this report will finalise the establishment of the inaugural Committee.

 

 

Report

BACKGROUND

At its meeting on 6 August 2019, Council considered Notice of Motion No. 875 and resolved to develop a YAC and requested that Officers prepare a report outlining its operation including a draft Terms of Reference.  In response to that resolution, a draft Terms of Reference was developed, and at its meeting on 1 October 2019, Council resolved to:

1.       Endorse the Terms of Reference for a Youth Advisory Committee as per Attachment 1;

2.       Appoint Cr Sterjova and Cr Desiato as Council’s representatives on the Youth Advisory Committee; and

          3.       Review the operation of the Youth Advisory Committee after 12 months.

See Terms of Reference as per Attachment 1.

Membership of the YAC consists of:

·        A minimum of 8 and a maximum of 15 young people aged between 12 to 25 years who either live, study, work, access services or have another type of significant connection to the City of Whittlesea

·        A maximum of two Councillors

·        Two Council Officers from the Youth Services team (non-voting members).

Young people were selected by a panel comprising of Council representatives and young people, through a public expression of interest and interview process. A total of 23 applications were received within the application period.

Applications were short-listed and interviews were held with a total of 20 young people. Referee reports were sought for all 20 interviewed applicants, and 15 young people were offered a position on the 2020 YAC.

The initial term of office for the YAC and its members will be 12 months, commencing January 2020 until 31 December 2020.

Proposal

That Council ratify the following young people as members of the YAC for 2020:

1.       Chloe Falzon

2.       Narjas Al Bahrani

3.       Jibreel Rafiq

4.       Zara Khan

5.       Aron Raward

6.       Bineet Gujral

7.       Annie Beard

8.       Miranda Coulson

9.       Tiffany Tournier

10.     Elise Dow

11.     Queen Kury

12.     Tabitha Anderson

13.     Korra Koperu

14.     Savhannah Brennan

15.     Sheriline Lay

Consultation

Promotion of the YAC was undertaken and information was distributed through both local youth specific and Council corporate networks.

An expression of interest process commenced on Monday 11 November 2019 and remained open until 5pm on Monday 2 December 2019. Young people submitted their interest to take part via the City of Whittlesea website where an online application process assisted to confirm eligibility and help inform the short-listing process.

Interviews were conducted with 20 applicants in December 2019.

Critical Dates

The first formal Committee meeting of the YAC is scheduled for 2 March 2020.

Financial Implications

Costs associated with administering the Youth Advisory Committee will be covered within existing resources.

Policy strategy and legislation

In November 2017 Council endorsed YouthPlan2030+, the strategic framework developed to guide its future investment in the wellbeing of young people.  YouthPlan2030+ is informed by the voice of young people, their parents and sector experts.  The plan is also informed by national and international literature and evidence on adolescent development and what constitutes good youth work practice, together with local data.

As well as being central to Council’s Youth Strategy, a commitment to youth participation is reflected in the Victorian Government’s Youth Policy, which includes a Youth Engagement Charter that outlines principles that guide the government’s engagement with young people and how it will give effect to those principles in practice.

One of the key directions under Whittlesea 2040 Goal 1: ‘Connected Community’ is ‘a participating community’.  The Youth Advisory Committee aims to increase levels of civic participation in young people, allowing them greater opportunities to meaningfully participate in decisions impacting their lives.

link to strategic risks

Strategic Risk Community and Stakeholder Engagement - Ineffective stakeholder engagement resulting in compromised community outcomes and/or non-achievement of Council's strategic direction

Links to whittlesea 2040 and the CoUNCIL Plan

Goal                              Connected community

Key Direction              A participating community

 

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

The proposed YAC membership embodies a diverse representation of young people from across the municipality who have diverse backgrounds, lived experiences and areas of interest.  Through the recruitment process, young people have expressed their enthusiasm for involvement in the YAC and a genuine passion for contributing to positive outcomes for young people within the community.

 

RECOMMENDATION

THAT Council resolve to:

1.       Ratify the nominated representatives for the Youth Advisory Committee for 2020 as follows:

·   Chloe Falzon

·   Narjas Al Bahrani

·   Jibreel Rafiq

·   Zara Khan

·   Aron Raward

·   Bineet Gujral

·   Annie Beard

·   Miranda Coulson

·   Tiffany Tournier

·   Elise Dow

·   Queen Kury

·   Tabitha Anderson

·   Korra Koperu

·   Savhannah Brennan

·   Sheriline Lay

2.       Notify the Committee members in writing that their nominations have been ratified by Council;

3.       Publish the list of Committee members on Council’s website.

Council Resolution

Moved:                       Cr Desiato

Seconded:               Cr Monteleone

 

THAT Council resolve to adopt the Recommendation.

Carried

 


Ordinary Council Minutes                                                               Tuesday 4 February 2020

 

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Ordinary Council Minutes                                                               Tuesday 4 February 2020

 

6.3       City Transport and Presentation

6.3.1      Contract No: 2019-41 - Findon Road Extension from Danaher Drive to Williamsons Road - Tender Evaluation

Attachments:                        1        Tender Evaluation - Confidential

Confidential in accordance with Section 89(2)(d) of the Local Government Act 1989 as it contains details relating to contractual matters.    

Responsible Officer:           Director City Transport and Presentation

Author:                                  Team Leader Construction (New Works)   

 

RECOMMENDATION SUMMARY

It is recommended that contract number 2019 - 41 for Findon Road Extension from Danaher Drive to Williamsons Road:

·    Is awarded to G & S Fortunato Pty Ltd.

·    For the lump sum price of $5,440,891 (excluding GST).

KEY FACTS AND / OR ISSUES

·           The tender evaluation panel advises that:

·           Ten tenders were received.

·           The recommended tender was the highest ranked and is considered best value because the tenderer demonstrated the highest capability and capacity to deliver this project in accordance with Council’s specified requirements.

 

Report

Background

The purpose of this contract is to construct the extension of Findon Road to connect Danaher Drive to Williamsons Road.

Findon Road extension is listed as a high priority item for delivery under the Roads and Public Transport Plan endorsed by Council. Once completed, it will provide a vital east-west link between Plenty Road and the Hume Freeway.

The Findon Road extension works will be completed over two financial years and will include:

·         Construction of new road connection

·         Construction of kerb and channel, drainage, public lighting, signage and line marking

·         Construction of a pedestrian footpath and shared path

·         Widening of existing road and upgrading existing pavement

·         Landscaping works.

Tenders for the contract closed on 17 July 2019.  The tendered prices and a summary of the evaluation are detailed in the confidential attachment.

EVALUATION

No member of the Tender Evaluation Panel declared any conflict of interest in relation to this tender evaluation.

A Tender Probity and Evaluation Plan was designed specifically for this tender process and it was authorised prior to this tender being advertised.  All tenders received were evaluated in accordance with that plan.  The evaluation involved scoring of conforming and competitive tenders according to these pre-determined criteria and weightings:

Criteria

Weighting

Price

60%

Capability

12%

Capacity

17%

Impact

11%

The weightings reflect the relative importance of each element to this particular contract.  They were determined as being most appropriate after considering numerous factors including (but not restricted to) the time, quality, risk and contract management requirements which were likely to have the most impact on the achievement of best value.

Only tenders that were conforming and competitive were fully scored.  Tender submissions that were evaluated as non-conforming or not sufficiently competitive were set aside from further evaluation.  In cases where this occurred the reasons for that outcome are detailed in the confidential attachment.


 

The evaluation outcome was as follows:

TENDERER

CONFORMING

COMPETITIVE

SCORE

RANK

Tenderer A
G & S Fortunato Pty Ltd

Yes

Yes

94.8

1

Tenderer B

Yes

Yes

87.3

2

Tenderer C

Yes

Yes

79.9

3

Tenderer D

Yes

Yes

74.9

4

Tenderer E

Yes

Yes

73.6

5

Tenderer F

Yes

No

NA

NA

Tenderer G

Yes

No

NA

NA

Tenderer H

No

No

NA

NA

Tenderer I

No

Yes

NA

NA

Tenderer J

No

Yes

NA

NA

Refer to the confidential attachment for further details of the evaluation of all tenders.

FINANCIAL IMPLICATIONS

Funding for this contract is available in the budget for the Capital Works Program under PID 1218.

link to strategic risks

Strategic Risk Service Delivery - Inability to plan for and provide critical community services and infrastructure impacting on community wellbeing

Part of Council’s core duties is to provide critical infrastructure for the community so people can access and use public transport and road networks in accessing jobs, services and recreational activities.

Links to WHITTLESEA 2040 AND the CoUNCIL Plan

Whittlesea 2040 Goal                    Liveable neighbourhoods

Whittlesea 2040 Key Direction     Smart, connected transport network

The contract will enhance Council’s ability to improve its road network and keep up with the demands and expectations of the community.

 

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

CONCLUSION

The tender from Fortunato Group was determined to be best value and it is considered that this company can perform the contract to the required standards. 

 

Recommendation

THAT Council resolve to:

1.         Accept the tender submitted by G & S Fortunato Pty Ltd for the sum of $5,440,891 (excluding GST) for the following contract:

Number:    2019 – 41

Title:          Findon Road Extension from Danaher Drive to Williamsons Road

subject to the following conditions:

a)    Tenderer to provide proof of currency of insurance cover as required in the tender documents.

b)    Price variations to be in accordance with the provisions as set out in the tender documents.

c)    Tenderer to provide contract security as required in the tender documents.

2.         Approve the funding arrangements detailed in the confidential attachment.

 

Council Resolution

Moved:                       Cr Kelly

Seconded:               Cr Desiato

 

The above Recommendation was adopted unchanged as part of an en bloc Resolution Moved by Cr Kelly, Seconded by Cr Desiato.   See Section 6 - Officers' Reports for further information on items adopted en bloc.

Carried

 


Ordinary Council Minutes                                                               Tuesday 4 February 2020

 

6.3.2      Food Waste Recycling Trial and Municipal Rollout

Attachments:                        1        FOGO Trial Location Map

2        Financial Analysis - Confidential

Confidential in accordance with Section 89(2)(d) of the Local Government Act 1989 as it contains details relating to contractual matters.    

Responsible Officer:           Director City Transport and Presentation

Author:                                  Manager City Presentation   

 

RECOMMENDATION SUMMARY

1.       Note the Food Organics / Garden Organics (FOGO) trial results.

2.       Endorse Option 1: Processing at SUEZ in Cooper Street, Epping as the preferred service delivery model for a municipal-wide, opt-in FOGO service.

3.       Continue the relevant contractual discussions regarding collection and disposal of FOGO material.

4.       Commence a municipal-wide, opt-in FOGO service in the 2020/21 financial year.

5.       Note that there is no associated increase required to the $77 service user charge in financial year 2020/21.

KEY FACTS AND / OR ISSUES

·        Implementation of a Food Organics / Garden Organics (FOGO) recycling service will provide community members with the opportunity to dispose of their food waste in a sustainable and environmentally responsible way, and will make a strong contribution towards the Whittlesea 2040 goal of a sustainable environment.

·        Council at its meeting on 6 August 2019 resolved to:

o   Introduce a FOGO trial commencing October 2019 and (in-principle) commit to a municipal wide, opt-in service starting in February / March 2020.

·        The trial of 1600 households is complete with audit results indicating that:

o   The number of households disposing FOGO in garbage bins trended favourably (decreased).

o   The percentage of FOGO recovery trended favourably (increased).

o   The percentage of FOGO resource loss trended favourably (declined).

·        Two options for FOGO disposal are available with some opportunities and risks:

o   Option 1: Processing at SUEZ in Cooper Street, Epping.

The additional cost for collection and processing is $1.1 million compared to garden waste only. The increase is covered by the current service user charge. The site meets current Environment Protection Authority licence conditions, however, is not best-practice, although SUEZ has not received recent amenity complaints from FOGO processing activities.

o   Option 2: Processing at Cleanaway in Dandenong

This facility meets industry best practice for FOGO processing, however there are significant financial and logistical implications (i.e. the requirement for three new trucks). Additional annual cost is $2.7 million.

·        Option 1: Processing at SUEZ in Cooper Street, Epping is the preferred delivery model for a municipal-wide, opt-in service, with no increase to the $77 service charge required.

 

Report

Background

Council at its meeting on 6 August 2019, Council resolved:

1.       That Council in principle commits to the introduction of a FOGO (Food Organics / Garden Organics) service commencing February / March 2020 for residents who participate in Council’s Green Bin Garden Waste programme;

2.       Proceed with the introduction of a three-month Food Waste Recycling Trial commencing in the first week in October 2019;

3.       That the trial be based only on a model that includes the provision of caddies and compostable caddy bin liners;

4.       That funding for the 2019/20 financial year be drawn from Council’s Environmental Projects Reserve which has been entirely funded from excess funds generated from the Garden Waste programme since its inception;

5.       That costings be provided in the report to include savings from landfill, costs for transport and incorporate normal administration costs for determination of any required increase above the current $77.00 for a green lid bin; and

6.       Commence seeking formal Australian Competition and Consumer Commission approval for the use of the Metropolitan Waste and Resource Recovery Group Organic Waste Disposal contract for the processing of organic waste material generated from any proposed municipal Food Waste Recycling service.

Food Organics / Garden Organics Trial Results

The three-month FOGO trial of 1,600 households across four trial zones (Attachment 1) commenced on 30 September 2019 and concluded on 31 December 2019.

Regular audits were undertaken to assess the strengths and weaknesses of the FOGO trial, where 160 households (10 per cent) had the contents of their garbage and FOGO trial bins analysed. The audit results are provided in the table below:

 

Pre-trial

Audit1

October 2019 Audit

November 2019 Audit

December 2019 Audit

Average food waste in weekly garden bin2

0.01kg

(0.1%)

3.0kg

(18.8%)

3.5kg

(28.2%)

3.6kg

(31.3%)

Average FOGO in weekly garbage bin2

4.9kg

(53.1%)

3.1kg

(34.7%)

3.3kg

(34.2%)

2.8kg

(32.5%)

Households placing FOGO in garbage bin

160

(100.0%)

157

(98.1%)

151

(94.3%)

153

(95.6%)

1 Pre-trial audit report dated August 2019.

2 Percentage of total weight of bin.

The FOGO trial is considered a success, as the following pre-trial project objectives were met (or exceeded):

·        The percentage of households disposing FOGO material in garbage bins (participation) decreased.

·        The percentage of FOGO material in the garden bin stream (resource recovery) increased.

·        The percentage of FOGO material in the garbage bin stream (resource loss) decreased.

Municipal Opt-In Fogo Service Options

There are two options available to Council for the provision of a municipal-wide, opt-in FOGO service, as follows:

·     Option 1: Processing at SUEZ in Cooper Street, Epping

·     Option 2: Processing at Cleanaway in Dandenong.

Option 1: Processing at SUEZ in Cooper Street, Epping

Council currently disposes of material collected in its garden waste bin at the SUEZ facility, located at 480 Cooper Street, Epping. To commence a municipal-wide, opt-in FOGO service, the Metropolitan Waste and Resource Recovery Group (MWRRG) was engaged to facilitate Council’s admission to the North-Western Organic Processing Contract. This contract is valid until November 2020. It is expected that the MWRRG contract will be extended until 30 June 2021, i.e. to align with the expiration of the current lease of 480 Cooper Street, Epping (held by SUEZ).

Investigations regarding the potential for the long-term provision of FOGO processing at 480 Cooper Street, Epping, beyond 30 June 2021 is subject to a separate Expression of Interest Public Tender process currently underway. Possible processing technology upgrades, including advanced FOGO processing technology, has the potential to benefit Council, however is unconfirmed at this stage.

SUEZ have confirmed that the Environment Protection Authority (EPA) has granted the necessary FOGO processing permits, however, the process currently is not utilising industry best practice processing technology, i.e. material is matured in open air wind-rows as opposed to enclosed climate-controlled tunnels which is considered best practice. Therefore, there is some risk involved in processing FOGO at Cooper Street, including the potential for adverse community perception in the event any amenity issues are encountered. It is worth noting that SUEZ has not received amenity complaints for several years and currently processes FOGO material for the Shire of Nillumbik.

With regard to collection costs, Council currently has a schedule of rates contract with JJ  Richards and Sons Pty Ltd (JJ Richards) to collect its garden waste bins and dispose of material at the SUEZ processing facility in Cooper Street, Epping. Given the anticipated increase in waste volumes, JJ Richards have indicated they will need to increase their fleet to implement a FOGO service, i.e. increasing from three to four trucks, which will involve significant lead times for its manufacture and procurement. This has financial implications that are detailed in the next section and confidential Attachment 2.

Given the manufacture and procurement lead times, it is anticipated that the earliest commencement date for a municipal-wide, opt-in FOGO service would be July 2020.

Under this option, no change is required to the current garden waste service charge of $77.00 for the delivery of the municipal-wide, opt-in FOGO service in the 2020/21 financial year.

Option 2: Processing at Cleanaway in Dandenong

The option to enter into to the MWRRG South-East Organics Processing Contract was investigated. Under this option, Council would deliver its material to the Cleanaway transfer station located in Brooklyn, where it will then be bulk hauled to the processing facility in Dandenong.

 

This option requires Council obtain formal Australian Competition and Consumer Commission (ACCC) approval for the use of the Metropolitan Waste and Resource Recovery Group Organic Waste Disposal contract for the processing of FOGO material at Cleanaway in Dandenong. To date, the member councils party to the collaborative contract have approved the addition of Council’s FOGO material with the application currently awaiting approval from the ACCC to ratify this processing contract.

With regard to collection costs, given the additional distance to the Brooklyn site, and the anticipated increase in waste volumes, JJ Richards indicated they would need to double their fleet to implement a FOGO service, i.e. increasing from three to six trucks. This option therefore has significant ongoing financial implications that are detailed in the next section and confidential Attachment 2.

It is anticipated that the earliest commencement date for a municipal-wide, opt-in FOGO service would be July 2020.

Under this option, no change is required to the current garden waste charge of $77.00 for the delivery of the municipal-wide, opt-in FOGO service in the 2020/21 financial year.

Proposal

Option 1: Processing at SUEZ in Cooper Street, Epping is the preferred delivery model for a municipal-wide, opt-in FOGO service.

This option provides Council with the environmental and social benefits associated with FOGO processing and further assists the community to reduce their overall environmental impact, whilst minimising the ongoing costs of service delivery.

Given the SUEZ facility does not utilise industry best practice, there are potential amenity risks associated with this option, however these risks are mitigated through EPA permit approvals, site monitoring and any future site upgrades associated with the Cooper Street Expression of Interest Public Tender process.

It is proposed that the commencement date for a municipal-wide, opt-in FOGO service align with the start of the new financial year, i.e. commencement in July 2020, to ensure that both procurement lead times can be accommodated and that the community has ample notification of service changes.

Consultation

The Communications Action Plan (the plan) detailed within the State Government’s Best Practice Guidelines has been used as the basis for the trial’s community engagement and education program. The plan provides strategies on dealing with a range of traditional challenges, including how to engage with culturally and linguistically diverse community members.

Council’s engagement and education program was therefore split into three phases, including pre-trial information that was provided to participants detailing what can (and cannot) be placed in the garden waste bins and address frequently asked questions, mid-trial communication where bin audits were undertaken, a door-to-door survey was conducted to determine participation rates and assessed how households were finding the trial, and post-trial where participants were able to attend feedback sessions and asked to complete a final survey.

In accordance with the plan, a comprehensive community education and communication package was delivered throughout the trial, this specifically involved:

·         Initial letters distributed to 1,600 households advising of the trial service and area.

·                Caddies, liners, FAQs and user guides were hand delivered to all trial users.

·                Social media adverts to promote the program.

·        Face-to-face consultations, including door knocking and speaking to at least 400 residents to gain an understanding of limitations and barriers to the service.

·        Mid-trial letter inviting community feedback distributed to all residents.

·        Articles published in Whittlesea Leader and Local Scoop publications.

Critical Dates

It is proposed that the start of a municipal-wide, opt-in FOGO service align with the new financial year, commencing on 1 July 2020. To ensure this is achievable, the procurement of additional trucks, caddies, and bin liners, and delivery of community education programs is therefore scheduled to commence in February 2020 following a resolution of Council.

It should be noted that once a commitment is made to the procure these items, Council will be liable for the costs associated as outlined in the Financial Implications section and the confidential Attachment 2.

Financial Implications

For comparison purposes, the financial implications of the available options for a FOGO delivery model (including disposal and collection, and the ongoing provision of caddies and liners) against the current garden waste only model has been assessed for one complete financial year (2020/21) and is provided in the table below:

 

Garden Waste Only

(BAU)

Option 1 (SUEZ)

Option 2 (Cleanaway)

 

Annual Costs

Variance to BAU

Annual Costs

Variance to BAU

Disposal3

871,710

1,257,995

386,284

2,251,811

1,380,100

Collection

1,203,935

1,533,581

329,646

2,138,672

934,738

Caddies, liners, etc.

-

399,482

399,482

399,482

399,482

Total

2,075,645

3,191,058

1,115,413

4,789,965

2,714,320

3 The three-month FOGO trial did not provide enough data for the calculation of City of Whittlesea specific landfill diversion rates, i.e. landfill levy savings. The State Government’s industry average of 13 per cent diversion from landfill was therefore used for the purposes of cost modelling these savings.

Regardless of the chosen municipal-wide, opt-in FOGO delivery model, initial capital costs associated with the implementation of the service to be funded in 2019/20 via the Environmental Projects Reserve (as per Council Resolution of 6 August 2019) are estimated at $725,000 as shown in the table below.

Item

Initial Capital Cost

Initial provision of 45,000 caddies and liners

655,000

Marketing and communications

70,000

Total Capital Cost

725,000

Furthermore, it should be noted that if Council were to continue to pursue the Cleanaway disposal (Option 2), additional administrative costs are required for the ACCC process, estimated at $50,000.

A more detailed analysis of the financial implications and specific contractual matters is provided in confidential Attachment 2.

Policy strategy and legislation

The food waste recycling trial and municipal-wide rollout aligns with actions in Council’s Waste and Resource Recovery Strategy 2012-2020 which seeks to assess trends in food waste processing technologies for consideration within its provision of waste services and directly aligns with a key direction within Whittlesea 2040 which seeks to reduce waste and increase recycling.

link to strategic risks

Strategic Risk Environmental - Failure to prevent significant negative impact of Council’s decisions on land use planning relating to contaminated sites

The provision of food waste recycling services can prevent the deposition of organic material into landfill, lessening their potential to pollute surrounding land and waterways, as well as reducing the community’s overall environmental footprint.

Links to whittlesea 2040 and the CoUNCIL Plan

Goal                                                 Sustainable environment

Key Direction                                 Leaders in clean, sustainable living

 

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

The results of the Food Organics / Garden Organics trial are positive, with the community receptive to the practice and increased diversion from landfill.

With regard to an opt-in, municipal-wide rollout of the service (proposed to commence in July 2020), there are risks and opportunities associated with both options: the proposed delivery model (Option 1: Processing at SUEZ in Cooper Street, Epping) offers the best financial value however does not yet meet best practice processing technology, whereas Option 2: Processing at Cleanaway in Dandenong uses industry best practice technology but poses a greater ongoing financial impost on Council.

It is currently anticipated that the FOGO material would be processed at the SUEZ facility, located at 480 Cooper Street in Epping, and the collection service be provided by Council’s current collection provider, JJ Richards and Sons Pty Ltd.

Given the significant lead times and costs, the procurement of additional trucks, caddies and bin liners, and delivery of community education programs is therefore scheduled to commence in February 2020, in preparation for the service commencing in July 2020.

No change is required to the current garden waste service user charge of $77.00 for the delivery of the municipal-wide, opt-in FOGO service in the 2020/21 financial year.

 

RECOMMENDATION

THAT Council resolve to:

1.       Note the Food Organics / Garden Organics (FOGO) trial results.

2.       Endorse Option 1: Processing at SUEZ in Cooper Street, Epping as the preferred service delivery model for a municipal-wide, opt-in FOGO service.

3.       Continue the relevant contractual discussions regarding collection and disposal of FOGO material.

4.       Commence a municipal-wide, opt-in FOGO service in the 2020/21 financial year, commencing on 1 July 2020.

5.       Note that there is no associated increase required to the $77 services user charge in financial year 2020/21.


Cr Lalios left the Council Chamber at 7:12PM prior to the vote on this item.


Council Resolution

Moved:                       Cr Alessi

Seconded:               Cr Pavlidis

 

THAT Council resolve to adopt the Recommendation.

CarrieD UNANIMOUSLY


Cr Lalios entered the Council Chamber at 7:25PM following the vote on this item.


 

 

 


Ordinary Council Minutes                                                               Tuesday 4 February 2020

 

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Ordinary Council Minutes                                                               Tuesday 4 February 2020

 

6.3.3      Response to Petition: Parking Management Hamilton Court, Lalor

Attachments:                        1        Locality Plan

2        Photographs   

Responsible Officer:           Director City Transport and Presentation

Author:                                  Team Leader Transport Engineering   

 

RECOMMENDATION SUMMARY

1.    Note that since the training of staff of the commercial facility located at
10 and 12 Ruthven Crescent, has been relocated to another site, and the unnecessary parking restrictions removed, there has been a noticeable improvement in parking conditions for Hamilton Court residents and this has resulted in the petitioners’ concerns being addressed.

2.    Advise the head petitioner and residents of Hamilton Court of this outcome.

KEY FACTS AND / OR ISSUES

·    The petitioners raised concerns regarding parking difficulties in Hamilton Court, and supplied evidence in the form of photographs which show multiple cars parked on both sides of the street, and in some situations, vehicles parked partially across vehicle crossings.

·    The parking habits of staff of the commercial facility at 10 & 12 Ruthven Crescent being trained at this location was a major contributor to the petitioners’ concerns.

·    The training has been relocated to another site.

·    The one hour (1P) parking restrictions which were installed in Ruthven Crescent in the 1990’s were no longer fit for purpose and have been removed.  

·      The combined benefit of the relocation of the training and the removal of the
parking restrictions has resulted in a noticeable improvement in parking conditions for Hamilton Court residents and has addressed the petitioners’ concerns.

 

Report

introduction

This report is regarding a petition tabled at the Council meeting held on 10 December, 2019.  The petition was signed by 35 residents of Hamilton Court in Lalor and advised:

Multiple cars are parked in front of each property taking up residents’ parking spots due to visitors and / or students of a nearby business and asked for Council to assist in resolving this issue.

 

Council resolved to receive the petition and that a report be prepared. 

Background

Road Network and Land Use

Hamilton Court is a local residential street in Lalor.  Land use in the street is all residential, with single dwellings located on 23 of the 26 properties; three of the properties are multi-unit sites with 1 x two and 2 x four dwellings (Attachment 1).

The street runs east-west and is approximately 220m in length, all traffic has to enter and leave via Ruthven Crescent at the west end.  Traffic conditions in the street are calm, and the street has a good safety record (no crashes reported).

There is a small former neighbourhood shopping centre on the northeast corner of the Hamilton Court / Ruthven Crescent intersection.  The shopping centre is mostly inactive with all but one double shop (at 10 & 12) currently operating on a daily basis.  Other shop fronts are either bricked-up or have roller shutters down throughout retail operating hours.   Advice from the owner of the business that operates out of 14 Ruthven Crescent is that there has been no retail activity at the shopping centre since he has used his premises for storage of equipment since 2005. 

A planning permit was issued in 2003 for a Restricted Recreation Facility (Taekwondo Club) to operate out of the shop at 10 & 12, and the site was used for this activity until at least September 2014.  Since 2015, the site has been used by a healthcare service provider; it is this business that has been the source of the petitioners’ concerns.

Parking Controls & Conditions

There are no parking restrictions in Hamilton Court, whereas in Ruthven Crescent one hour (1P) restrictions had been installed in front of the shops.  There is no record found regarding when the 1P was installed, but it is likely that this was in the 1990’s (or earlier) at a time when there was retail activity in the shops and a need for the 1P restriction, ie. the 1P is no longer fit for purpose or necessary.

The petition included a series of photographs (Attachment 2) which clearly support the concerns regarding multiple cars are parked in front of each property, taking up residents’ parking spots.  The photographs show multiple cars parked on both sides of the street, and in some situations, vehicles parked partially across vehicle crossings making it difficult for vehicles to enter of leave property driveways.

Consultation

The 35 petitioners are a very good representation of residents of the 33 residential dwellings in Hamilton Court, and thus no further consultation with residents on this matter has been conducted.

This matter has been discussed with the manager at 10 & 12 Ruthven Crescent, and he acknowledged that there was a short-term increase in activity at his premises with his staff attending training at this site.  The manager also advised that the training has been relocated to another venue.  This matter has been confirmed in an email confirming that the training was relocated in November 2019The manager also requested that the 1P signs be removed.

The request to remove the 1P signs was discussed with the operator of the business at
14 Ruthven Crescent, who also agreed with this action.  Representatives of the other premises could not be contacted on this matter.

Contact has also been made with the head petitioner. The below discussed actions and outcomes were explained, and the head petitioner advised that he is thankful to Council for this and appreciated the telephone call.

Discussion

There was an increase in parking demand in Hamilton Court.  This was due to staff training at 10 & 12 Ruthven Court, and was exacerbated by the 1P parking restriction in front of the shops at 10 to 20 Ruthven Crescent. 

The training activities were relocated in November 2019, and the 1P parking restriction (which is no longer needed) has been removed. 

Since these actions, ad hoc site inspections indicate that parking conditions for Hamilton Court residents have noticeably improved and that parking conditions which were the source of the concerns raised by the petitioners no longer occur.

Critical Dates

There are no critical dates with matters discussed in this report.

Financial Implications

The cost to remove the 1P signs was approximately $100.  This was funded through the recurrent budget.

Policy strategy and legislation

City of Whittlesea Road Safety Strategy (2017):

          Address safety of all road users and path users.

Address driver behaviour and attitude towards vulnerable road users: pedestrians, cyclists, and motorcyclists.

City of Whittlesea Integrated Transport Strategy (2004):

          Action RF 2.2: Manage local roads to improve amenity and safety for users.

link to strategic risks

Strategic Risk Not linked to the risks within the Strategic Risk Register.

Links to whittlesea 2040 and the CoUNCIL Plan

Goal                              Connected community

Key Direction              A healthy and safe community

 

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

The petitioners raised concerns regarding parking difficulties in Hamilton Court, and supplied evidence in the form of photographs which show multiple cars parked on both sides of the street, and in some situations, vehicles parked partially across vehicle crossings.

The parking habits of staff of the commercial facility at 10 and 12 Ruthven Crescent
being trained at this location and the 1P parking restriction in front of the shops at 10 to 20 Ruthven Crescent were major contributors to the petitioners’ concerns.

The training activities were relocated to another site in November 2019, and the 1P parking restriction, which was no longer needed, has been removed. 

Since these actions, ad hoc site inspections indicate that parking conditions for
Hamilton Court residents have noticeably improved and that parking conditions, which were the source of the concerns raised by the petitioners, no longer occur.

The head petitioner advised that he is satisfied with this outcome and thus no further action is required of Council on this matter.

 

RECOMMENDATION

THAT Council resolve to:

1.       Note that since the training of staff associated with the commercial facility located at 10 and 12 Ruthven Crescent, has been relocated to another site, and the unnecessary parking restrictions removed, there has been a noticeable improvement in parking conditions for Hamilton Court residents and this has resulted in the petitioners’ concerns being addressed.

2.       Advise the head petitioner and residents of Hamilton Court of this outcome.

Council Resolution

Moved:                       Cr Kelly

Seconded:               Cr Desiato

 

The above Recommendation was adopted unchanged as part of an en bloc Resolution Moved by Cr Kelly, Seconded by Cr Desiato.   See Section 6 - Officers' Reports for further information on items adopted en bloc.

Carried

 


Ordinary Council Minutes                                                                                                                                                                                                                                                                                                                                                                                                                    Tuesday 4 February 2020

 

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Ordinary Council Minutes                                                               Tuesday 4 February 2020

 

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Ordinary Council Minutes                                                               Tuesday 4 February 2020

 

6.4       Corporate Services

6.4.1      Contract Finalisation Report Q3 2020

Attachments:                        1        Details of Finalised Contracts - Confidential

Confidential in accordance with Section 89(2)(d) of the Local Government Act 1989 as it contains details relating to contractual matters.    

Responsible Officer:           Director Corporate Services

Author:                                  Team Leader Procurement   

 

RECOMMENDATION SUMMARY

It is recommended that Council resolve to note finalisation of the following contracts:

·    2014-101:           Design of Civic Centre HVAC & Office Upgrade

·    2014-163:           Relocatable Modular Building - Champions Parade

·    2016-35:             Reconstruction of Tennis Courts - Lalor Tennis Club

·    2016-49:             Upgrade of Civic Centre HVAC and Office Refurbishment

·    2017-141:           Traffic Signals at Yan Yean Rd / Cookes Rd

·    2017-144:           Maintenance of Growling Frog Golf Course

·    2018-62:             Insurance Portfolio 2018-2019

·    CT121338:         Internal Audit Services

·    CT121350:         Security Services

·    CT121382:         Street Tree Removal, Planting and Maintenance

·    CT080903:         Management & Operation of GFGC

·    SR070814:         Kerbside Garbage Collection & Recycling Services

KEY FACTS AND / OR ISSUES

For all finalised contracts:

·    The data has been consolidated into a single report.

·    All initial contract totals and any further variations were previously approved in reports presented to Council.

·    The contracts have all reached Final Completion and there are no outstanding matters.


 

Report

Background

This report seeks a Council resolution to note finalisation of several contracts from across the organisation.  The financial and other details of those contracts are listed in the confidential attachment.  The process of presenting a consolidated report in this format has been in place since July 2017.

VARIATIONS

On award of each contract Council approved an initial contract sum and funding arrangements. If any variations were required another report seeking approval of those variations was later presented for Council’s consideration.

On Time / On Budget Reporting

In accordance with the Council’s endorsed Procurement Policy the extent of contracts delivered on time and on budget is detailed in the confidential attachment.

Delivery was considered on time if it was within the agreed delivery deadline.  Note that this could be either the original completion date or a later date approved by the contract manager.

The contract was considered delivered on budget if the final cost was within the initially approved total.  In the case of a service contract with extension options, the initially approved total also includes any reported expenditure estimate for a contract extension that was approved by the Council.

FINALISATION

The contracts listed in the confidential attachment have all reached Final Completion.  Wherever applicable, any remaining security deposit has been returned and the defects liability period has elapsed.  Each Contract Manager has confirmed there are no outstanding matters.

FUNDING

All contract expenditure was funded from operational budgets approved by the Council.

link to strategic risks

Strategic Risk Contractor Management - Failure to manage contractors to deliver agreed outcomes

The contract finalisation process ensures that issues affecting on time and on budget delivery of contracted works, goods and services are reviewed. This supports continuous improvement of contractor management capability and processes.

The process also ensures that and that all required contractual matters have been addressed.

Links to whittlesea 2040 and the CoUNCIL Plan

Goal                                                 Enabling the vision

Key Direction                                 Making it happen

 

 

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

CONCLUSION

All contracts listed in the confidential attachment have been completed satisfactorily and all outstanding matters have been addressed.  

 

Recommendation

THAT Council resolve to note finalisation of the following contracts:

·    2014-101:           Design of Civic Centre HVAC & Office Upgrade

·    2014-163:           Relocatable Modular Building - Champions Parade

·    2016-35:             Reconstruction of Tennis Courts - Lalor Tennis Club

·    2016-49:             Upgrade of Civic Centre HVAC and Office Refurbishment

·    2017-141:           Traffic Signals at Yan Yean Rd / Cookes Rd

·    2017-144:           Maintenance of Growling Frog Golf Course

·    2018-62:             Insurance Portfolio 2018-2019

·    CT121338:         Internal Audit Services

·    CT121350:         Security Services

·    CT121382:         Street Tree Removal, Planting and Maintenance

·    CT080903:         Management & Operation of GFGC

·    SR070814:         Kerbside Garbage Collection & Recycling Services

Council Resolution

Moved:                       Cr Kelly

Seconded:               Cr Desiato

 

The above Recommendation was adopted unchanged as part of an en bloc Resolution Moved by Cr Kelly, Seconded by Cr Desiato.   See Section 6 - Officers' Reports for further information on items adopted en bloc.

Carried

 


Ordinary Council Minutes                                                               Tuesday 4 February 2020

 

6.4.2      Unconfirmed Minutes of Audit & Risk Committee Meeting

Attachments:                        1        Unconfirmed Minutes of Audit & Risk Committee Meeting - 28 November 2019

2        In-Camera Discussion Minutes - For Councillors Only - Confidential

Confidential in accordance with Section 89(2)(h) of the Local Government Act 1989 as it contains details relating to any other matter which the Council or special committee considers would prejudice the Council or any person.  

3        Revised Internal Audit Charter (marked-up)

4        Revised Internal Audit Charter (clean)   

Responsible Officer:           Director Corporate Services

Author:                                  Internal Compliance Officer   

 

RECOMMENDATION SUMMARY

That Council resolve to:

1.   Note the unconfirmed minutes of the Audit & Risk Committee meeting held on 28 November 2019.

2.   Adopt the revised Internal Audit Charter.

KEY FACTS AND / OR ISSUES

·    As required by the Audit & Risk Committee Charter, minutes of meetings are to be provided to Council after each Audit & Risk Committee meeting.

·    The Audit & Risk Committee met on 28 November 2019. The minutes of that meeting are attached for the information of Council.

·    As part of the Committee’s discussion, a presentation was provided on the revised Internal Audit Charter. In accordance with the Audit & Risk Committee Charter, a key role of the Committee is to monitor the effectiveness of the internal audit program, including a biennial review of the Internal Audit Charter. Any changes to the Internal Audit Charter require the approval of Council.

 

 

Report

Background

The Audit & Risk Committee is an independent advisory committee of Council and its role is to report to Council and provide appropriate advice and recommendations on matters presented to it. It acts in this capacity by monitoring, reviewing and advising on issues within its scope of responsibility and assisting Council’s governance obligations to its community.

The Audit & Risk Committee considered a number of reports at the meeting held on 28 November 2019, as well as confirming minutes from the previous meeting held on 22 August 2019.

Main agenda items included:

·    In-camera Discussion (confidential minutes of this discussion are provided separately)

·    Audit & Risk Committee Work Plan

·    Financial Performance Report for Period Ended 30 September 2019

·    Risk Management Update

·    Internal Audit:

-     Internal Audit Status Report and Proposed MAPs

-     Internal Audit Reviews: Corporate Governance

-     Outstanding Action items Report from Previous Internal Audits

-     Internal Audit Charter

·    External Audit:

-      Final Management Letter 2018-2019

·    Procurement Update

·    Internal Compliance Reviews

·    External Agency Examinations

·    Review of Audit & Risk Committee Performance

Internal Audit Charter Review

In accordance with the Audit & Risk Committee Charter, a key role of the Committee is to monitor the effectiveness of the internal audit program. The Charter states that the Audit & Risk Committee should ‘establish and review periodically an Internal Audit Charter that provides an appropriate functional and organisational framework within which Council’s internal audit function operates’. The Committee’s most recent review of the Internal Audit Charter took place at its meeting on 28 November 2019, with a number of amendments made. The key changes include:

·    Adding a section on Accountability (including moving internal audit responsibilities to this section).

·    Amending the Scope of Internal Audit Activities section to reflect the Institute of Internal Auditors model.

·    Minor wording changes to clarify meaning.

·    Updating titles where required.

Any changes to the Internal Audit Charter require the approval of Council. The amended Charter is provided for Council’s consideration. A clean copy of the Charter has been provided, along with a marked-up version.

link to strategic risks

Strategic Risk Governance - Management - Ineffective governance of Council’s operations and activities by Management resulting in either a legislative or policy breach

The Audit & Risk Committee assists Council in monitoring its governance requirements and provides advice to Council to assist with fulfilling its oversight responsibilities.

Links to WHITTLESEA 2040 AND the CoUNCIL Plan

Goal                                                 High-performing organisation

Key Direction                                 More cost-effective investment through better return on investment, efficiency and an engaged workforce

The establishment of the Audit & Risk Committee and the reports it receives are reflective of Council’s commitment to the implementation of good governance principles. The Committee provides advice to Council to assist with fulfilling its oversight responsibilities for the financial and non-financial reporting process, internal controls, the audit process, risk management and Council’s process for monitoring compliance with legislation and regulations and the Code of Conduct.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

CONCLUSION

The Audit & Risk Committee met on 28 November 2019 to consider the items included on its Agenda. As required by the Committee’s Charter, minutes from that meeting are to be provided to Council.

At this meeting, the Committee considered an item in relation to the updated Internal Audit Charter. Changes to the Internal Audit Charter require the approval of Council.

Recommendation

THAT Council resolve to:

1.   Note the unconfirmed minutes of the Audit & Risk Committee meeting held on 28 November 2019.

2.   Adopt the revised Internal Audit Charter. 

Council Resolution

Moved:                       Cr Monteleone

Seconded:               Cr Kelly

 

THAT Council resolve to adopt the Recommendation.

Carried

 

 


Ordinary Council Minutes                                                               Tuesday 4 February 2020

 

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Ordinary Council Minutes                                                               Tuesday 4 February 2020

 

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Ordinary Council Minutes                                                               Tuesday 4 February 2020

 

6.5       Executive Services

6.5.1      Assemblies of Councillors - 4 February 2020  

Responsible Officer:           Manager Governance

Author:                                  Governance Officer   

 

recommendation summary

That Council note the record of the Assemblies of Councillors meetings as set out in the table in the report.

key facts and/or issues

To report to Council the records of Assemblies of Councillors in accordance with Section 80A(2) of the Local Government Act 1989.


 

Report

Background

The Local Government Act 1989 requires records of Assemblies of Councillors to be reported to an ordinary Council meeting and recorded in the minutes of that meeting.

A meeting is an assembly of Councillors if it considers matters that are likely to be the subject of a Council decision or the exercise of a Council delegation and the meeting is:

·    A planned or scheduled meeting that includes at least half the Councillors and a member of Council staff; or

·    An advisory committee of Council where one or more Councillors are present.

A record must be kept of an assembly of Councillors which lists the Councillors and members of Council staff attending, the matters discussed, disclosures of conflict of interest and whether a Councillor left the meeting after making a disclosure.

Proposal

Assemblies of Councillors records not previously reported to Council are detailed in the following table:

Assembly Details

Councillor attendees

Officer attendees

Matters discussed

Councillor Briefing

3 December 2019

Cr Sterjova

(Mayor)

Cr Desiato

(Deputy Mayor)

Cr Alessi

Cr Kelly

Cr Kirkham

Cr Lalios

Cr Pavlidis

CEO-A

DCRS-A

DCS

DCTP-A

DPPE-A

MACC

MCBP

MSPD

MG

SSTP

 

1.     Amendment C213 – Epping Renewal Site.

2.     General Business.

Nil disclosures

Whittlesea Disability Network Meeting

10 December 2019

Cr Lalios

CSAO

CSPO

MCW

TLA

1.   Welcome and Acknowledgement of Traditional  Owners.

2.   Introductions and Apologies.

3.   Declaration of Interest.

4.   Confirmation of Minutes of Previous Meeting.

5.   Business arising from the Minutes.

6.   Community Capacity Building Funding.

7.   Information Exchange and NDIS Open Conversation.

8.   Snapshot of Working with Participants.

9.   2019 Reflections.

10. Action Items.

Nil disclosures

Health and Wellbeing Partnership Plan 2017-21: Steering Committee

13 December 2019

Cr Lalios

DCS

DPPE-A

HPO

MCW

TLHP

TLSPP

1.   Welcome, introductions and apologies.

2.   Health and Wellbeing Partnership Plan 2017-21: Steering Committee (HWPP) overview progress update 2018/19.

3.   HWPP Key Projects Update.

4.   HWPP areas for strengthened focus 2020-21.

5.   Organisational Updates.

 

 

 

6.   Other Business:

a.   Discussion regarding work on the This Girl Can Campaign.

 

Nil disclosures

 

City of Whittlesea Australia Day Committee

18 December 2019

Cr Sterjova

(Mayor)

GO

1.      Mayoral Welcome & Introduction.

2.      Confirmation of Minutes held 7 October 2019.

3.      Welcome new Community Representatives to the Committee – Matthew Bui & Jenny Nicholls.

4.      Discussion of one Expression of Interest Application received for the vacant Community Representative position.

5.      Discussion regarding Advertisements of Award nominations.

6.      Confidential: Discussion and voting on Award recipients for 2020.

7.      Australia Day 2020 Event Update.

8.      General Business:

a.   Updating the wording of Senior Citizen Criteria for future Australia Day Awards Nomination forms.

b.   Consideration in regard to whether nominations from individuals who do not resident in the municipality should be accepted.

c.   Discussion regarding whether a word limit should be imposed on future Australia Day Award nomination forms.

Nil Disclosures

The table below represents an Index of Officer titles:

Initials

Title of Officer

Initials

Title of Officer

CEO-A

Acting Chief Executive Officer – Kelvin Spiller

MACC

Manager Advocacy, Communications and Customer Experience – Dean Jenkins

CSAO

Customer Service Admin Officer – Kayla Mountjoy

MCBP

Manager Community Building and Planning – Belgin Besim

CSPO

Carer Support Program Officer – Trina Laffy

MCW

Manager Community Wellbeing – Neville Kurth

DCRS-A

Acting Director Corporate Services – Amy Montalti

MSPD

Manager Strategic Planning and Design – George Saisanas

DCS

Director Community Services – Russell Hopkins

MG

Manager Governance – Michael Tonta

DCTP-A

Acting Director City Transport and Presentation – Ben Harries

SSTP

Senior Strategic Planner – Liam Wilkinson

DPPE-A

Acting Director Partnerships, Planning and Engagement – Julian Edwards

TLA

Team Leader Access – Kathy Pompetti

GO

Governance Officers – Diana Vukic and Felicity Maddern

TLHP

Team Leader Health Planning – Philippa McLean

HPO

Health Promotion Officer – Ebony King

TLSPP

Team Leader Sustainability Policy and Programs – Fleur Anderson

Consultation

Consultation has taken place with internal Council Officer representatives of each of the meetings and committees that qualify as an Assembly of Councillors.

Financial Implications

There are no financial implications as a result of this report.

Policy Strategy and Legislation

Section 3C(2)(g) of the Local Government Act 1989 provides that one of Council’s facilitating objectives is to have regard to ensuring transparency and accountability in Council decision making.

Accordingly, section 80A of the Local Government Act 1989 requires that the Chief Executive Officer must ensure that the written record of an assembly of Councillors is, as soon as practicable:-

(a)     reported at an ordinary meeting of the Council; and

(b)     incorporated in the minutes of that Council meeting.

link to strategic risks

Strategic Risk Governance - Management - Ineffective governance of Council’s operations and activities by Management resulting in either a legislative or policy breach

Reporting assemblies of Councillor meetings is a legislative requirement which also promotes open and transparent decision making.

Links to whittlesea 2040 and the CoUNCIL Plan

Goal                                                 Enabling the vision

Key Direction                                 Making it happen

 

The provision of this report is in line with Whittlesea 2040 and the Council Plan by ensuring Council monitors and evaluates all of its operations.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

CONCLUSION

It is recommended that the report containing details of the business transacted at recent Assemblies of Councillors meetings be noted.

 

 

 

 

 

 

 

 

 

 

Recommendation

THAT Council note the record of the Assemblies of Councillors meetings in the table set out in the report.

Council Resolution

Moved:                       Cr Kelly

Seconded:               Cr Desiato

 

The above Recommendation was adopted unchanged as part of an en bloc Resolution Moved by Cr Kelly, Seconded by Cr Desiato.   See Section 6 - Officers' Reports for further information on items adopted en bloc.

Carried

 


Ordinary Council Minutes                                                               Tuesday 4 February 2020

 

6.5.2      City of Whittlesea Australia Day Awards Advisory Committee - Expression of Interest - Committee Representation  

Responsible Officer:           Manager Governance

Author:                                  Governance Officer   

 

RECOMMENDATION SUMMARY

THAT Council resolve to appoint Rosa Carrafa as a Community Representative to the City of Whittlesea Australia Day Awards Committee for a two-year term expiring in February 2022.

KEY FACTS AND / OR ISSUES

·    Following the 2 April 2019 Council Meeting, nominations for three vacant community representative positions inviting expressions of interest were advertised in the Whittlesea Leader newspaper, on Council’s website and through social media.

·    At the Council Meeting 12 November 2019, Council resolved to appoint two of the three vacant community representative positions for which nomination had been received. The third community representative positions remained vacant. This vacant position continued to be advertised.

·    The Australia Day Awards Advisory Committee Meeting at its meeting on 18 December 2019 considered an expression of interest received by Rosa Carrafa and made a recommendation to Council that Rosa be appointed to the vacant community representative position for a two-year term expiring in February 2022.

 

Report

Background

Following the 2 April 2019 Council Meeting, nominations for three vacant community representative positions were advertised in the Whittlesea Leader newspaper, on Council’s website and through social media inviting expressions of interest. The reason for the three vacancies was that two of the three community representative positions were vacant due to the expiration of community representative terms and the third position was vacant as a result of the 2019 recipient Brian Crowley, Senior Citizen of the Year decision to opt out of the Committee.

Jenny Nicholls and Matthew Bui were appointed community representatives at the 12 November 2019 Council Meeting, and the remaining community representative position continued to be advertised inviting expressions of interest. 

An expression of interest was received by Rosa Carrafa in late November 2019.

The Australia Day Awards Advisory Committee Meeting at its meeting on 18 December 2019 considered an expression of interest received by Rosa Carrafa and made a recommendation to Council that Rosa be appointed to the vacant community representative position for a two-year term expiring in February 2022.

Membership

Currently the Committee comprises of the following representatives:

a)   Two Councillor representatives;

b)   Award recipients for the most recent year;

i.    If an Award recipient chooses to opt out of the Committee their position is to be advertised as a Community Representative position for the duration of the Award recipient’s term (a maximum of two years);

c)   Award recipients for the previous year; and

i.    If an Award recipient chooses to opt out of the Committee their position is to be advertised as a Community Representative position for the duration of the Award recipient’s term (a maximum of one year); and

d)   A minimum of three and maximum of five community representatives appointed for a fixed term. There is currently one appointment for a term of four years, two appointments for a term of three years and two appointments for a term of two years.

Proposal

That Council consider the recommendation of the City of Whittlesea Australia Day Awards Committee to appoint Rosa Carrafa to the Committee as a Community Representative for a two-year period expiring in February 2022.

link to strategic risks

Strategic Risk Not linked to the risks within the Strategic Risk Register.

 

 

Links to whittlesea 2040 and the CoUNCIL Plan

Goal                                                 High-performing organisation

Key Direction                                 More informed Council decisions based on strong advice and community consultation and engagement

 

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

It is recommended that Rosa Carrafa be appointed by Council as a community representative for the City of Whittlesea Australia Day Awards Committee.

 

RECOMMENDATION

THAT Council resolve to appoint Rosa Carrafa as a Community Representative to the City of Whittlesea Australia Day Awards Committee for a two-year term expiring in February 2022.

 

Council Resolution

Moved:                       Cr Kelly

Seconded:               Cr Desiato

 

The above Recommendation was adopted unchanged as part of an en bloc Resolution Moved by Cr Kelly, Seconded by Cr Desiato.   See Section 6 - Officers' Reports for further information on items adopted en bloc.

Carried

 


Ordinary Council Minutes                                                               Tuesday 4 February 2020

 

6.5.3      Interstate Conference - Welcome Cities Symposium 2020, 18-19 March 2020  

Responsible Officer:           Manager Governance

Author:                                  Governance Officer   

 

RECOMMENDATION SUMMARY

1.      Authorise the attendance of interested Councillors at the Welcome Cities Symposium 2020,18-19 March 2020 in Canberra; and

2.      Endorse the process that interested Councillors advise the Office of the Acting Chief Executive Officer as soon as possible of their expected attendance at this conference.

KEY FACTS AND / OR ISSUES

The Welcoming Cities Symposium brings together international, national and local practitioners, policy-makers, researchers, business innovators and civic leaders to share and discuss the challenges, benefits and opportunities of migration, settlement, cultural diversity and inclusion.

 

Report

Background

Council approval is required for any interstate or overseas travel by Councillors.

Proposal

To authorise Councillor attendance at the Welcome Cities Symposium 2020 to be held on 18-19 March 2020 in Canberra.

Financial Implications

The cost of attending a conference includes the registration fee of $240 plus airfare, accommodation and other associated costs. 

 

The cost is included in the budget for Councillor training and development.

Policy strategy and legislation

Council approval is required for any interstate or overseas travel by Councillors.

link to strategic risks

Strategic Risk Not linked to the risks within the Strategic Risk Register.

 

Links to whittlesea 2040 and the CoUNCIL Plan

Goal                              Connected community

Key Direction              A participating community

 

Councillor attendance at conferences provides Councillors with learning and development opportunities to better equip Councillors in undertaking their role, including advocating on behalf of the community.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

It is recommended that Council authorise interested Councillors to attend the Welcome Cities Symposium 2020 to be held on 18-19 March 2020 in Canberra and that interested Councillors advise the office of the Acting Chief Executive Officer as soon as possible of their expected attendance at the conference.

 

 

 

 

RECOMMENDATION

THAT Council resolve to:

1.   Authorise interested Councillors to attend the Welcome Cities Symposium 2020, 18 – 19 March 2020 in Canberra; and

2.   Endorse the process that interested Councillors advise the Office of the Acting Chief Executive Officer as soon as possible of their expected attendance at this conference.

 

Council Resolution

Moved:                       Cr Kelly

Seconded:               Cr Desiato

 

The above Recommendation was adopted unchanged as part of an en bloc Resolution Moved by Cr Kelly, Seconded by Cr Desiato.   See Section 6 - Officers' Reports for further information on items adopted en bloc.

Carried

   

 


Ordinary Council Minutes                                                               Tuesday 4 February 2020

 

7.         Notices of Motion

7.1       Notice of Motion 881 - Public Toilets at David Street, Lalor   

Author:                                  Cr Caz Monteleone 

 

Acting Chief Executive Officer Explanatory Note

This Notice of Motion was listed for the 10 December 2019 Council Meeting, which was then adjourned to 17 December 2019.

As the meeting on 17 December 2019 was adjourned prior to consideration of this item, it is now presented for Council’s consideration.

 

Councillor Monteleone of South West Ward has given notice that it is his intention to move the following Motion at the Ordinary Meeting of Council to be held on Tuesday 4 February 2020 at 6:30pm:

Preamble

In December 2011, Council adopted the Lalor Neighbourhood Activity Centre Master Plan.  The plan identified the need to provide new public toilets for the residents and shoppers of Lalor.  The report classified the toilets as high priority and suggested the toilets be delivered within 3 years.

The below resolution will rectify an urgent need for new toilets albeit 9 years after the urgency was first identified.

Officer Comment

This project is not in the current 2019/20 New Works Program.  However, the design specification has been completed for a two unit unisex disabled automated toilets at a cost estimate of $400,000 and the works can be tendered to commence by June 2020 subject to Council funding.

MOtion

THAT Council resolve to:

1.       Allocate $400,000 to fund the construction of new public toilets located at the David Street, Lalor shops;

2.       Commence construction by June 2020.

 

 

 

MOtion

Moved:                       Cr Monteleone

Seconded:               Cr Kelly

THAT Council resolve to adopt the Motion.

AMENDMENT

Moved:                       Cr Alessi

Seconded:               Cr Pavlidis

THAT Council resolve to refer the matter of the funding of toilets for David Street, Lalor to the Annual Budget process and consider the allocation of $400,000 if appropriate.

 

Division

Immediately after the motion was voted on, Cr Alessi called for a division which resulted in the following votes being recorded.

 

For

Cr Pavlidis

Cr Kozmevski

Cr Alessi

Cr Cox

Against

Cr Kelly

Cr Lalios

Cr Monteleone

Cr Desiato

Cr Sterjova

Abstained

Nil

Based on the votes cast during the Division, the motion was lost.

lost

 

AMENDMENT

Moved:                       Cr Desiato

Seconded:               Cr Sterjova

THAT Council resolve to:

1.         Seek a report from Officer’s for best information and best location for the public toilets;

 

2.         Allocate $400,000 to fund the construction of new public toilets located at or nearby David Street, Lalor shops; and

3.         Commence construction by June 2020.

 

 

COUNCIL REsOLUtion

Moved:                       Cr Cox

Seconded:               Cr Pavlidis

 

THAT Council resolve to adjourn debate on this item to the 3 March 2020 Ordinary Council Meeting.

CARRIED

   

 

 

 


Ordinary Council Minutes                                                               Tuesday 4 February 2020

 

 

8. QUESTIONS TO OFFICERS

 

Please note that the verbal responses from the Acting CEO at the Council meeting were interim responses only and have now been revised (as set out below) to ensure accuracy.

 

8.1    REINSTATEMENT OF THE FORMER CEO SIMON OVERLAND

 

Cr Cox:

The Acting CEO will recall that I asked for a Notice of Motion to be included in the Agenda for this meeting regarding the reinstatement of the former CEO (Mr Overland).  I was given advice that I could not move such a Notice of Motion.  Is it a fact that we cannot do any form of reinstatement of the former CEO? 

Acting CEO Kelvin Spiller:

The answer to that question is complex, but in short the former CEO’s contract of employment has been terminated.  Therefore re-instatement of the contract that was in place is not possible.  Appointment of a CEO will need to follow a process set out in the Local Government Act 1989 (as amended).

Cr Cox:

The former CEO (Mr Overland) is, as I understand, taking action in the courts and if the courts make certain findings, are you saying that the courts have no power to reinstate the former CEO?

Acting CEO Kelvin Spiller:

My previous answer related to reinstatement of the employment contract that was in place.  Should a Court consider the matter it will be for it to determine what is to happen and Council would comply with the direction of the Court.

 

8.2   UPDATED FIGURE REGARDING THE COSTS OF LEGAL ADVICE IN RELATION  TO THE FORMER CEO SIMON OVERLAND


Cr Cox:

Could the Acting CEO provide a current updated figure on costs for the legal advice in relation to the former CEO (Mr Overland) from Herbert Smith Freehills and The Civic Group?

Acting CEO Kelvin Spiller:

I have just received a third invoice. The total billed to date comes to $128,962, of which $24,000 is attributable to The Civic Group.  

Cr Cox:

Is the Acting CEO going to provide Councillors with a breakdown of how that advice has been provided, particularly in relation to The Civic Group, that it was restricted purely to matters relating to the former CEO?

Acting CEO Kelvin Spiller:

I do not intend to do so. The one invoice that has been paid to date has been closely reconciled by myself and any items billed during the time I was not Acting CEO have been reviewed and verified by the Mayor. I will also be going through the other two invoices we have received in detail.

 

9.         Urgent Business

Acting Chief Executive Officer Explanatory Note

Cr Monteleone sought leave of the Council to admit an item of urgent business following the re-opening of the Council Meeting to the public. The item of urgent business is contained in Item 13.

10.       Reports from Delegates Appointed to Council by Other Bodies

NIL 


Ordinary Council Minutes                                                               Tuesday 4 February 2020

 

11.       Confidential Business

11.1     Partnerships, Planning & Engagement

            Nil Reports

11.2     Community Services

            Nil Reports

11.3     City Transport and Presentation

11.3.1  Redevelopment of the Mill Park Leisure Centre, Mill Park Contract 2017-101 - Update on Project and Contract Variation Report

11.4     Corporate Services

            Nil Reports

11.5     Executive Services

11.5.1  Governance Related Legal advice

11.5.2  Outcome of Investigation and Probity Audit

11.5.3  CONFIRMATION OF MINUTES AND ASSOCIATED ACTIONS – CEMAC MEETING 21 JANUARY 2020

11.6     Notices of Motion

            Nil Reports

12.      CONFIDENTIAL URGENT BUSINESS

           12.1     OUTSTANDING MATTERS INVOLVING FORMER MEMBER OF COUNCIL

                       STAFF

 


Ordinary Council Minutes                                                               Tuesday 4 February 2020

 

 

Council Resolution

Moved:                       Cr Kozmevski

Seconded:               Cr Monteleone

 

THAT Council resolve to close the meeting to members of the public for the purpose of considering details relating to the confidential matters above in accordance with Section 89(2) of the Local Government Act 1989 as follows:

11.3.1  Redevelopment of the Mill Park Leisure Centre, Mill Park Contract 2017-101 - Update on Project and Contract Variation Report

Confidential in accordance with Section 89(2)(d) of the Local Government Act 1989.

11.5.1  Governance Related Legal advice

Confidential in accordance with Section 89(2)(f) of the Local Government Act 1989.

11.5.2  Outcome of Investigation and Probity Audit

Confidential in accordance with Section 89(2)(a),(h) of the Local Government Act 1989.

11.5.3  CONFIRMATION OF MINUTES AND ASSOCIATED ACTIONS – CEMAC MEETING 21 JANUARY 2020

Confidential in accordance with Section 89(2)(a),(d),(f),(h) of the Local Government Act 1989.

Carried

 

ACCORDINGLY, THE MEETING WAS CLOSED TO THE PUBLIC AT 8.00 PM.

THE MEETING WAS RE-OPENED TO THE PUBLIC AT 10.36PM.

 

 

 

 

 

 

 

 

 

13.     URGENT BUSINESS

13.1  DATE CHANGE OF SPECIAL COUNCIL BUDGET MEETING

Acting Chief Executive Officer Explanatory Note

Cr Monteleone sought leave of the Council to admit this item as an item of confidential urgent business. At the request of the meeting, Cr Monteleone withdrew it as an item of confidential urgent business and raised it as an item of urgent business in the open portion of the meeting.

 

Cr Monteleone sought leave of the Council to admit an item of urgent business relating to changing the date of the Budget Special Council Meeting.

Council resolution

Moved:                       Cr Monteleone

Seconded:               Cr Kelly

 

THAT Council resolve this matter be dealt with as an item of Urgent Business.

CARRIED

COUNCIL RESOLUtion

Moved:                       Cr Monteleone

Seconded:               Cr Desiato

 

THAT Council bring forward the scheduled Budget Special Council Meeting from Tuesday 17 March 2020 to Monday 16 March 2020 in order to allow Councillors to attend the UDIA Conference 2020 and the Welcome City Symposium 2020.

CARRIED

 

14.       Closure

DELETE THE CLOSURE TEXT NOT REQUIRED

 

THERE BEING NO FURTHER BUSINESS THE MAYOR DECLARED THE MEETING CLOSED AT 10.40PM.

 

CONFIRMED THIS 3rd DAY OF MARCH 2020.

 

 

 

___________________________

CR EMILIA LISA STERJOVA

MAYOR