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Minutes

 

OF Special
COUNCIL MEETING

HELD ON

Tuesday 26 March 2019

AT 6:00PM

In Council Chamber, 25 Ferres Boulevard, South Morang


UNCONFIRMEDSpecial Council Minutes                                                                     Tuesday 26 March 2019

 

 

 

COUNCILLORS

 

LAWRIE COX                                   MAYOR, SOUTH WEST WARD

STEVAN KOZMEVSKI                    SOUTH WEST WARD

CAZ MONTELEONE                       SOUTH WEST WARD

KRIS PAVLIDIS                               SOUTH WEST WARD

TOM JOSEPH                                  DEPUTY MAYOR, NORTH WARD

RICKY KIRKHAM                            NORTH WARD

EMILIA LISA STERJOVA               NORTH WARD

SAM ALESSI                                    SOUTH EAST WARD

ALAHNA DESIATO                         SOUTH EAST WARD

NORM KELLY                                  SOUTH EAST WARD

MARY LALIOS                                 SOUTH EAST WARD


UNCONFIRMEDSpecial Council Minutes                                                                     Tuesday 26 March 2019

 

 

 

SENIOR OFFICERS

 

 

SIMON OVERLAND                          CHIEF EXECUTIVE OFFICER

JANE PRICE                                      ACTING DIRECTOR COMMUNITY SERVICES

NICK MANN                                       DIRECTOR CITY TRANSPORT & PRESENTATION

HELEN SUI                                         DIRECTOR CORPORATE SERVICES

MICHAEL TONTA                              MANAGER GOVERNANCE

                                                           

 


UNCONFIRMEDSpecial Council Minutes                                                                     Tuesday 26 March 2019

 

 

ORDER OF BUSINESS

 

The Chief Executive Officer submits the following business:

 

1.            Opening.. 7

1.1         MEETING OPENING AND PRAYER.. 7

1.2         ACKNOWLEDGMENT OF TRADITIONAL OWNERS STATEMENT. 7

2.            Present.. 7

3.            Apologies.. 8

4.1        Corporate Services.. 11

4.1.1       Draft Council Plan 2017-2021 (Update 2019) A Place for All Including Draft Council Action Plan 2019-2020. 11

4.1.2       Proposed Annual Budget 2019/20 & Proposed Strategic Resource Plan 2019-23. 27

5.            Closure.. 205

 

 

Note:

In these Minutes, Resolutions adopted by Council are indicated in bold text.

 

 

 


UNCONFIRMEDSpecial Council Minutes                                                                     Tuesday 26 March 2019

 

1.         Opening

1.1       MEETING OPENING AND PRAYER

The Chief Executive Officer opened the meeting with a prayer at 6.00PM.

1.2       ACKNOWLEDGMENT OF TRADITIONAL OWNERS STATEMENT

The Mayor, Cr Cox read the following statement:

“On behalf of the City of Whittlesea I recognise the rich Aboriginal heritage of this country and acknowledge the Wurundjeri Willum Clan as the Traditional Owners of this place.

I as a non-aboriginal or Torres Strait Islander would ask that you may consider a conversation with our Aboriginal and Torres Strait peoples to educate and understand their depth of feeling around the treatment of our first nations peoples and events that have shaped their lives.”

 

2.         Present

Members:

Cr Lawrie Cox                     Mayor (South West Ward)

Cr Stevan Kozmevski          Councillor (South West Ward)

Cr Caz Monteleone             Councillor (South West Ward)

Cr Kris Pavlidis                    Councillor (South West Ward)

Cr Tom Joseph                    Deputy Mayor (North Ward)

Cr Ricky Kirkham                Councillor (North Ward)

Cr Emilia Lisa Sterjova        Councillor (North Ward)

Cr Sam Alessi                      Councillor (South East Ward)

Cr Alahna Desiato               Councillor (South East Ward)

Officers:

Mr Simon Overland             Chief Executive Officer

Ms Jane Price                      Acting Director Community Services

Mr Nick Mann                      Director City Transport & Presentation

Ms Helen Sui                       Director Corporate Services

Mr Michael Tonta                 Manager Governance

 

 

 

 

 

 

 

 

 

3.         Apologies

 

Apology

Cr Kirkham moved an apology for Cr Lalios for this meeting.

 

Council Resolution

Moved:                       Cr Kirkham

Seconded:               Cr Desiato

 

THAT the Councillor's apology be received.

LOST

 

Division

Immediately after the motion was voted on, Cr Monteleone called for a division which resulted in the following votes being recorded.

 

For

Cr Kirkham

Cr Monteleone

Cr Desiato

Against

Cr Cox

Abstained

Cr Pavlidis

Cr Kozmevski

Cr Alessi

Cr Sterjova

Cr Joseph

Based on the votes cast during the Division, the motion was lost.

LOST

 

Apology

Cr Kirkham moved an apology for Cr Kelly for this meeting.

 

COUNCIL RESOLUTION

Moved:                       Cr Kirkham

Seconded:               Cr Desiato

 

THAT the Councillor's apology be received.

                                                                                                                                    CARRIED


 

 

Division

Immediately after the motion was voted on, Cr Kirkham called for a division which resulted in the following votes being recorded.

 

For

Cr Pavlidis

Cr Kozmevski

Cr Kirkham

Cr Cox

Cr Monteleone

Cr Desiato

Cr Sterjova

Cr Joseph

Against

Nil

Abstained

Cr Alessi

Based on the votes cast during the Division, the motion was carried.

carried

.

 or select from the following options for type of interest and delete others:


UNCONFIRMEDSpecial Council Minutes                                                                     Tuesday 26 March 2019

4.1       Corporate Services

4.1.1      Draft Council Plan 2017-2021 (Update 2019) A Place for All Including Draft Council Action Plan 2019-2020

Attachments:                        1        Draft Council Plan 2017-2021 A place for all (update 2019) including draft Council Action Plan 2019-2020   

Responsible Officer:           Director Corporate Services

Author:                                  Team Leader Corporate Planning and Improvement   

 

RECOMMENDATION SUMMARY

1.   Authorise the Chief Executive Officer to give public notice of the Draft Council Plan 2017-2021 A place for all (Update 2019) including the Draft Council Action Plan 2019-2020 (the ‘Draft Plan’) for the purposes of allowing consultation in accordance with sections 125, 126 and 223 of the Local Government Act 1989 (the ‘Act’).

2.   Note that the Proposed Strategic Resource Plan 2019-23 (the ‘Proposed SRP’) will be considered in conjunction with the Proposed Annual Budget 2019/20 (the ‘Proposed Budget’) and is referred to in the Draft Plan.

KEY FACTS AND / OR ISSUES

·    The Council Plan 2017-2021 is being updated to incorporate the goals, key directions, strategies and priority indicators established in Whittlesea 2040.

·    The Draft Plan includes 28 major initiatives for the 2019/2020 financial year.

·    The Proposed SRP is a component of the Council Plan which is updated annually to reflect the medium term (four year) changes in financial planning; it will be considered in context with the Proposed Budget.

·    It is recommended Council adopt the Draft Plan to allow public consultation to take place between 28 March and 26 April 2019 as required under the Act.

·    The final Council Plan 2017-2021 A place for all (Update 2019) including the Council Action Plan 2019-2020 is scheduled for Council adoption at the 6 June 2019 Council meeting.

 

Report

Background

Under sections 3C and 125 Local Government Act 1989 (the ‘Act’), the Council Plan is the City of Whittlesea’s main legislated plan to endeavour to achieve the best outcomes for the local community. Key elements of the Council Plan include Council’s strategic objectives, strategies, indicators and strategic resource planning.

The current Council Plan 2017-2021 was developed in accordance with the Act and adopted by Council on 30 May 2017.  It included seven Council priorities being ‘Roads, access and public transport’, ‘Health and wellbeing’, ‘Community safety’, ‘Jobs and investment’, ‘Organisational sustainability’, ‘Planning and infrastructure’ and ‘Environmental sustainability’.

Achievements under the current council plan

Great community outcomes drive Council’s program of work. Over the past 21 months since the current Council Plan has been in force, Council has delivered numerous initiatives. Amongst others, Council:

·      Developed the new vision Whittlesea 2040 A place for all in partnership with the community

·      Prevented the installation of further electronic gaming machines in South Morang in a landmark legal case that will contribute to addressing the harmful impacts of gambling more broadly across the municipality

·      Delivered more than $110 million in infrastructure and refurbished major facilities including:

the start of the $25 million Mill Park Leisure,

Stage 1 of the Whittlesea Swim Centre, and

the Civic Centre redevelopment.

·      Advocated successfully for key local infrastructure including:

two new primary schools,

the O’Herns Road/Hume Freeway interchange,

Plenty Road duplication,

Mernda Rail extension, and

Mernda Town Centre

·      Led an innovative collaboration with neighbouring Councils to deliver the new Animal Welfare Facility in Epping

·      Will save $10 million over ten years, grow local jobs and encourage social inclusion due to an innovative new approach to procurement

·      Redeveloped and upgraded parks, gardens and recreation reserves including an all abilities play space, sports grounds, soccer pitches and pavilions

·      Delivered 100% of the Council Action Plan 2017-2018 and is on track for 100% completion for 2018-2019.

 

aligning the council plan with Whittlesea 2040

At its meeting on 2 October 2018, Council adopted Whittlesea 2040 A place for all (‘W2040’), Council's vision developed with the community. There is now an opportunity to align the Council Plan with the goals and directions identified in W2040.  W2040 defines the four goals ‘Connected community’, ‘Liveable neighbourhoods’, ‘Strong local economy’ and ‘Sustainable environment’. Please refer to the W2040 overview:

Incorporating the W2040 goals and directions into the Council Plan will subsequently align all Council’s work with the key strategic documents, as shown in the integrated planning diagram:

Proposal

To align the Council Plan with W2040, an updated Draft Plan has been developed (please refer to Attachment 1).

The Draft Plan includes:

·    The four goals and 12 key directions under which Council proposes to plan for community outcome delivery

·    Council’s 22 main community services

·    Council’s 17 strategic indicators for monitoring the achievement of the goals and directions

·    28 major initiatives proposed for delivery in the 2019/20 financial year

·    Council’s key achievements between July 2017 and June 2019

·    Performance information for some of Council’s valued services

·    Council’s goal to be a high-performing organisation, including the reference to Council’s four internal services

·    Reference to the Strategic Resource Plan, which is part of the Council Plan.

 

It is proposed that Council authorise the Chief Executive Officer to give public notice of the Draft Plan and that following public consultation, the Draft Plan be adopted at a Special Council to be held on Thursday, 6 June 2019.

Consultation

Extensive community consultation has been conducted as part of the Whittlesea 2040 development, which reached more than 4,000 individuals, community groups and organisations. The initial Draft Plan was developed following a series of internal workshops including the Corporate Leadership Team.

 

Councillors considered and provided feedback on the updated Council Plan 2017-2021 at the Councillor Briefings on 20 November 2018 and 31 January 2019 and Special Council meeting on 12 March 2019. The Draft Plan has been updated to reflect Councillor feedback.

It is proposed that the Draft Plan will be advertised on Thursday 28 March 2019, allowing public comments and submissions to be received up until 5pm Friday 26 April 2019.

Critical Dates

It is proposed that the final Council Plan 2017-2021 A place for all (Update 2019) including the Council Action Plan 2019/2020, be adopted by Council at a Special Council Meeting to be held on Thursday 6 June 2019 following consideration of any submissions by an Advisory Committee of Councillors.

Financial Implications

The Draft Plan has been considered in conjunction with planning for the Proposed Budget and the Proposed SRP.  The cost for preparing these documents is included as part of Council’s recurrent budget.

Policy strategy and legislation

Key legislative and policy linkages for the Council Plan include:

·    Sections 3C, 125, 126 and 223 of the Act

·    Whittlesea 2040

 

Links to whittlesea 2040 and the CoUNCIL Plan

Whittlesea 2040 Goal                    Connected community

Whittlesea 2040 Key Direction     A participating community

Strategic Objective                        Our voice is reflected through inclusive Council decision making processes

Council Priority                             Organisational Sustainability

 

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

The Draft Plan incorporates the W2040 goals and key directions into the Council Plan and Council Action Plan. It will be subject to a formal consultation period as required by the Act.  Following receipt and consideration of community feedback, the Draft Plan (with any amendments) will be adopted as the Council Plan 2017-2021 A place for all (Update 2019) including the Council Action Plan 2019-2020.

 

RECOMMENDATION

THAT Council resolve to:

1.       Authorise the Chief Executive Officer to give public notice of the Draft Council Plan 2017-2021 A place for all (Update 2019) including the Draft Council Action Plan 2019-2020 (the ‘Draft Plan’) for the purposes of allowing consultation in accordance with sections 125, 126 and 223 of the Local Government Act 1989 (the ‘Act’).

2.       Establish an Advisory Committee of Council comprising of Cr__________, Cr ____________ and Cr ____________to consider any written submissions and to hear those persons requesting to be heard in relation to their submission by the Advisory Committee at the Civic Centre, Ferres Boulevard South Morang at a time and date to be determined by the Advisory Committee.

3.       Require the Advisory Committee to report to Council, with any recommendations, at the Council Meeting to be held at 6.00 pm on Thursday, 6 June 2019.

4.       Make copies of the Draft Plan available for inspection at the following locations:

 

a.   Council Offices at –

i.     25 Ferres Boulevard, South Morang

ii.     Westfield Plenty Valley Shopping Centre

b.    Libraries at –

i.     May Road, Lalor

ii.     Main Street, Thomastown

iii.    Plenty Road, Mill Park

iv.   Laurel Street, Whittlesea

v.    The Mobile Library.

c.    Whittlesea City Council’s website – www.whittlesea.vic.gov.au.

4.       Seek written public submissions on the Draft Plan during the consultation period of Thursday 28 March 2019 to 5.00 pm Friday 26 April 2019.

5.       Note that the Proposed Strategic Resource Plan 2019-23 will be considered in conjunction with the Proposed Annual Budget 2019/20 and is referred to in the Draft Plan.

 

 

Council Resolution

Moved:                       Cr Alessi

Seconded:               Cr Sterjova

 

 

THAT Council resolve to:

1.       Adopt the Draft Council Plan 2017-2021 A place for all (Update 2019) including the Draft Council Action Plan 2019-2020 (the ‘Draft Plan’) for the purposes of allowing consultation in accordance with sections 125, 126 and 223 of the Local Government Act 1989.

2.       Authorise the Chief Executive Officer to give public notice of the Draft Council Plan 2017-2021 A place for all (Update 2019) including the Draft Council Action Plan 2019-2020 (the ‘Draft Plan’) for the purposes of allowing consultation in accordance with sections 125, 126 and 223 of the Local Government Act 1989 (the ‘Act’).

3.       Establish an Advisory Committee of Council comprising of the Mayor Cr Cox, Deputy Mayor Cr Joseph and Cr Pavlidis to consider any written submissions and to hear those persons requesting to be heard in relation to their submission by the Advisory Committee at the Civic Centre, Ferres Boulevard South Morang at a time and date to be determined by the Advisory Committee.

4.       Require the Advisory Committee to report to Council, with any recommendations, at the Special Council Meeting to be held at 6.00 pm on Thursday, 6 June 2019.

5.       Make copies of the Draft Plan available for inspection at the following locations:

a.   Council Offices at –

i.     25 Ferres Boulevard, South Morang

ii.    Westfield Plenty Valley Shopping Centre

b.    Libraries at –

i.     May Road, Lalor

ii.    Main Street, Thomastown

iii.   Plenty Road, Mill Park

iv.   Laurel Street, Whittlesea

v.    The Mobile Library.

c.    Whittlesea City Council’s website – www.whittlesea.vic.gov.au.

6.       Seek written public submissions on the Draft Plan during the consultation period of Thursday 28 March 2019 to 5.00 pm Friday 26 April 2019.

7.       Note that the Proposed Strategic Resource Plan 2019-23 will be considered in conjunction with the Proposed Annual Budget 2019/20 and is referred to in the Draft Plan.

Carried UNANIMOUSLY 

 


UNCONFIRMEDSpecial Council Minutes                                                                     Tuesday 26 March 2019

 

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UNCONFIRMEDSpecial Council Minutes                                                                     Tuesday 26 March 2019

4.1.2      Proposed Annual Budget 2019/20 & Proposed Strategic Resource Plan 2019-23

Attachments:                        1        Proposed  Annual Budget 2019/20

2        Proposed Strategic Resource Plan 2019-2023

3        Proposed Schedule of Fees and Charges 2019/20

4        2019/20 Draft Rating Strategy   

Responsible Officer:           Director Corporate Services

Author:                                  Manager Finance & Assets   

 

RECOMMENDATION SUMMARY

Authorise the Chief Executive Officer to give public notice of the Proposed Annual Budget 2019/20, (‘the Proposed Budget’), Attachment 1 to this report, and Proposed Strategic Resource Plan 2019-23 (‘Proposed SRP), Attachment 2 to this report, which make provision for two rate rebates (a $838,186 rebate relating to the Melbourne Wholesale Markets, and a $200,000 allocation for Sustainable Land Management Rebates).

This Proposed Budget and Proposed SRP are prepared for the purposes of sections 126, 127, 129 and 223 of the Local Government Act 1989.

KEY FACTS AND / OR ISSUES

·    Average rates in 2019/2020 will increase by 2.50 per cent, in line with the rate cap set by the Victorian Government under the Fair Go Rates System.

·    The Proposed Budget is $272.1 million, which includes an operating budget of $199.4 million and a capital works program of $72.7 million to improve roads and facilities around the City.

·    The Proposed Budget will be advertised on Thursday 28 March 2019, allowing public comments and submissions to be received up until 5pm Friday 26 April 2019.

·    The final Budget is scheduled to be adopted by Council at a Special Council Meeting to be held on Thursday 6 June 2019 following consideration of any submissions by a Committee of Councillors.

·    The Proposed Budget includes a $532,000 cash surplus.

 

Report

Introduction

Councillors and officers have worked together over many months in developing the Proposed Budget and Proposed SRP to ensure it meets the needs and aspirations of our community.

The Proposed Budget balances the needs for additional infrastructure and responsible expenditure, while meeting the key priorities outlined within the proposed 2018-22 Council Plan.

In 2019/20 Council will spend $272.1 million to deliver more than 100 community services and invest in essential new infrastructure.  This includes a $72.7 million capital works program.

The proposed rate increase is 2.50%, in line with the order by the Minister for Local Government on 20 December 2018 under the Fair Go Rates System. Council will not be seeking a variation to the rate cap for the 2019/20 year and is very aware of cost pressures on individuals and businesses, and has historically made every attempt to minimise rate increases.

After hearing public submissions, it is proposed that the Budget and SRP will be adopted at a Special Council Meeting to be held on Thursday, 6 June 2019.

Background

The Proposed Budget (Attachment 1) has been prepared on the principles of responsible financial management to achieve an operating surplus that ensures and maintains long term financial sustainability and on a cash basis to deliver a surplus in order to fund new works.

 

The compilation of the Proposed Budget has been challenging in order to deliver services to a growing community, whilst improving organisation efficiencies and business processes. 

 

Whilst always difficult to raise revenue, especially in times of economic uncertainty, the rate increase proposed is in line with the rate cap set by the State Government and provides for a continued mix of responsible recurrent and capital budget expenditures.

Budget highlights

Some key features of the budget include:

·    Operating revenue of $222.5 million (excluding developer contributions, non-monetary assets and non-recurrent capital grants)

·    Operating expenditure of $199.4 million

·    $12.22 million to provide services, programs and activities and enable older people to live independently in their homes

·    $9.07 million for provision of family and children services

·    $4.89 million contribution to provide the Regional Library Service

·    $3.45 million for traffic management services, including school crossings and community education programs

·    $5.74 million for public health services and programs delivered to protect and enhance community health, safety and wellbeing

·    $2.28 million for supporting local youth services.

 

 

Capital works

The Proposed Budget includes a new capital works budget of $72.7 million and $10.5 million of works carried forward from 2018/19 including:

Improving roads, footpaths and bike paths

·    $4.1 million for construction of Findon Road extension from Williamsons Road to Danaher Drive.

·    $8.9 million for signalisation of the intersection at Ferres Boulevard and Findon Road. 

·    Continued investment in roads renewal and rehabilitation program, dogs off leash areas, disability access and traffic management initiatives around schools.

 

Upgrading or building new community facilities

 

·    $9.7 million for Mill Park Leisure development

·    $2.48 million for Mernda Recreation Leisure Centre

·    $1.37 for pavilion at Painted Hills Recreation Reserve

·    $1.19 million for Norris Bank Recreation Reserve masterplan

·    $1.64 million for construction of Edgars Creek Community Activity Centre.

 

Parks and playgrounds

·    $1.1 million for ongoing program for upgrading playgrounds and general landscape

·    $3 million for developing an All Abilities Play Space in Mill Park.

Waste Charge

When Council separated the waste charge from general rates in its 2018/19 Budget, there was uncertainty in relation to processing costs for recyclable materials and Council undertook to absorb the additional costs in 2018/19 year only.

In the Fact Sheet – Separating the waste services charge from general rates that formed part of the 2018/19 Rating Strategy, Council was open and transparent about its intention to review the waste charge this year and the possibility of having to increase it by more than the rates cap level, if the actual cost charged by the service providers increased significantly. The Fact Sheet explicitly stated that “depending on how things pan out, we may need to increase our waste charge next year to reflect the changes in the industry”.

Whittlesea has been one of the lowest rating Councils, with its rates per household the 13th lowest of the 79 Victorian councils and its rates per person the 4th lowest. Whilst we should be proud of being a low rating council, our rates revenue directly affects the level of services we can provide to the community and it is an increasing challenge to meet service and infrastructure delivery requirements.

In previous years Council received revenue from processing recyclable materials which was used to offset the overall waste management cost.  This offset benefit was passed onto ratepayers in the calculation of the waste charge when it was introduced in 2018/19 Budget. Due to industry changes and under the current contract, in place since July 2018, Council no longer receives any financial offset benefit for recyclables.  Council is not proposing to recover the loss of this revenue (approx. $900,000) from ratepayers in the 2019/20 Budget, even though this appears to be the practice of most Victorian councils since 2018/19.

The average increase of waste charges in Victoria (72 eligible councils) from 2017/18 to 2018/19 was $29.32. Two-thirds of the 72 councils increased their waste charge by more than $20 per household, with 36 of them increasing their waste charge by more than $30 per household.  City of Whittlesea kept its promise of absorbing the additional cost of processing recyclable materials in 2018/19, but it is unsustainable to continue this practice.

In 2019/20 it is proposed that City of Whittlesea levy an additional charge of $14.50 per assessment to help recover costs paid by Council to process recyclable materials. This charge is in addition to the normal 3% increase required by the garbage and recycling collection contract index.

The 2019/20 proposed waste service charges are:

·    $110.50 per annum for residential and farming properties

·    $169.20 per annum for commercial and industrial properties.

This will bring average rates and charges (general rates + waste service charge) to $1,824 per household, being 3.3% higher than the 2018/19 level of $1,766, slightly (0.8%) above the 2019/20 rate cap of 2.5%. It is worth noting that the waste charge is not subject to rates capping and with the proposed increase on waste charge, Council will remain compliant with the rates cap.

Proposal

It is proposed that Council authorise the Chief Executive Officer to give public notice of the Proposed Budget for the 2019/20 financial year.

Consultation

The Proposed Budget and Proposed SRP will be advertised on Thursday 28 March 2019, allowing public comments and submissions to be received up until 5pm Friday 26 April 2019.

Critical Dates

It is proposed that the final Budget be adopted by Council at a Special Council Meeting to be held on Thursday 6 June 2019 following consideration of any submissions by an Advisory Committee of Councillors.

Financial Implications

In 2019/20 Council will spend $272.1 million to deliver more than 100 community services and invest in essential new infrastructure.

This includes a $72.7 million capital works program, with projects to build and upgrade community centres, sporting fields and tennis courts, playgrounds, roads, bike paths and footpaths across our new and established areas.

Policy strategy and legislation

Council prepares its annual Budget under the provisions of the Local Government Act 1989 and the Local Government (Planning and Reporting) Regulations 2014.

 

Links to whittlesea 2040 and the CoUNCIL Plan

Whittlesea 2040 Goal                    Enabling the vision

Whittlesea 2040 Key Direction     Making it happen

Strategic Objective                        Our Council strives to achieve long term financial sustainability

Council Priority                             Organisational Sustainability

 

 

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

Council has developed a responsible Budget which reflects community needs and is closely aligned to the proposed Council Plan.  The Proposed Budget continues Council’s efforts to deliver its capital expenditure obligations and day to day service delivery challenges.

As Council looks to the future with limited opportunities to broaden its revenue base, meeting these obligations will require added financial discipline, monitoring, and continuous improvement to ensure that Council is delivering services in a cost-effective manner.

Residents and other interested members of our community are invited to make comments and submissions on the Proposed Budget and Proposed SRP.

 

                                                          RECOMMENDATION

THAT Council resolve to:      

1.       Authorise the Chief Executive Officer to give public notice of the Proposed Annual Budget 2019/20 (‘the Proposed Budget’), Attachment 1 to this report, and Proposed Strategic Resource Plan 2019-23 (‘Proposed SRP), Attachment 2 to this report, which make provision for two rate rebates (a $838,186 rebate relating to the Melbourne Wholesale Markets, and a $200,000 allocation for Sustainable Land Management Rebates). The Proposed Budget and Proposed SRP are prepared for the purposes of sections 126, 127, 129 and 223 of the Local Government Act 1989.

2.       Establish an Advisory Committee comprising Cr __________; Cr __________; and Cr __________ ('the Advisory Committee') to consider submissions, and hear from any person who requests to speak in support of their submission on the Proposed Budget or Proposed SRP.

3.       Require the Advisory Committee to report to Council, with any recommendations, at the Council Meeting to be held at 6.00 pm on Thursday, 6 June 2019.

4.       Make copies of the Proposed Budget and Proposed SRP available for inspection at the following locations:

a.       Council Offices at –

i.     25 Ferres Boulevard, South Morang

ii.     Westfield Plenty Valley Shopping Centre

 

 

b.    Libraries at –

i.     May Road, Lalor

ii.     Main Street, Thomastown

iii.    Plenty Road, Mill Park

iv.   Laurel Street, Whittlesea

v.    The Mobile Library.

c.    Whittlesea City Council’s website – www.whittlesea.vic.gov.au.

5.       Seek written public submissions on the Proposed Budget and Proposed SRP during the consultation period of Thursday 28 March 2019 to 5.00 pm Friday 26 April 2019.

6.       Not give incentives under Section 168(1) of the Act for the payment of rates before the due date for payment.

7.       Confirm the Proposed Schedule of Fees and Charges attached to this report (Attachment 3).

8.       Note the 2019/20 Draft Rating Strategy (Attachment 4).

 

MOTION

Moved:                       Cr Alessi

Seconded:               Cr Joseph

 

THAT Council resolve to:   

A.

1.       Adopt the Proposed Annual Budget 2019/20 (‘the Proposed Budget’), Attachment 1 to this report, and Proposed Strategic Resource Plan 2019-23 (‘Proposed SRP), Attachment 2 to this report for the purposes of section 126, 127, 129  and 223 of the Local Government Act 1989.

2.       Authorise the Chief Executive Officer to give public notice of the Proposed Annual Budget 2019/20 (‘the Proposed Budget’), Attachment 1 to this report, and Proposed Strategic Resource Plan 2019-23 (‘Proposed SRP), Attachment 2 to this report, which make provision for two rate rebates (a $838,186 rebate relating to the Melbourne Wholesale Markets, and a $200,000 allocation for Sustainable Land Management Rebates). The Proposed Budget and Proposed SRP are prepared for the purposes of sections 126, 127, 129 and 223 of the Local Government Act 1989 (the ‘Act’).

3.       Establish an Advisory Committee comprising the Mayor Cr Cox, Deputy Mayor Cr Joseph and Cr Pavlidis ('the Advisory Committee') to consider submissions, and hear from any person who requests to speak in support of their submission on the Proposed Budget or Proposed SRP.

4.       Require the Advisory Committee to report to Council, with any recommendations, at the Special Council Meeting to be held at 6.00 pm on Thursday, 6 June 2019.

 

5.       Make copies of the Proposed Budget and Proposed SRP available for inspection at the following locations:

a.      Council Offices at –

i.     25 Ferres Boulevard, South Morang

ii.    Westfield Plenty Valley Shopping Centre

b.    Libraries at –

i.     May Road, Lalor

ii.    Main Street, Thomastown

iii.   Plenty Road, Mill Park

iv.   Laurel Street, Whittlesea

v.    The Mobile Library.

c.    Whittlesea City Council’s website – www.whittlesea.vic.gov.au.

6.       Seek written public submissions on the Proposed Budget and Proposed SRP during the consultation period of Thursday 28 March 2019 to 5.00 pm Friday 26 April 2019.

7.       Not give incentives under Section 168(1) of the Act for the payment of rates before the due date for payment.

8.       Confirm the Proposed Schedule of Fees and Charges attached to this report (Attachment 3).

9.       Note the 2019/20 Draft Rating Strategy (Attachment 4).

B.

         Make provision in the Proposed Budget for the membership fees for the Municipal Association of Victoria (MAV) $57,018.92 plus GST and Victorian Local Government Association (VLGA) $43,635.45 plus GST.

 

EXTENSION OF SPEAKING TIME

Moved:                       Cr Kirkham

Seconded:               Cr Sterjova

THAT Council resolve to extend the speaking time of Cr Alessi for a further two minutes.

                                                                                                                                   CARRIED

 


 

Division

Immediately after the motion was voted on, Cr Kirkham called for a division which resulted in the following votes being recorded.

 

For

Cr Pavlidis

Cr Kirkham

Cr Alessi

Cr Cox

Cr Monteleone

Cr Desiato

Cr Sterjova

Cr Joseph

Against

Cr Kozmevski

Abstained

Nil

Based on the votes cast during the Division, the motion was carried.

carried

 

EXTENSION OF SPEAKING TIME

Moved:                       Cr Kirkham

Seconded:               Cr Sterjova

 

THAT Council resolve to extend the speaking time of Cr Monteleone for a further two minutes.

                                                                                                                                  CARRIED

 

Division

Immediately after the motion was voted on, Cr Alessi called for a division which resulted in the following votes being recorded.

 

For

Cr Kirkham

Cr Alessi

Cr Cox

Cr Monteleone

Cr Desiato

Cr Sterjova

Cr Joseph

Against

Cr Kozmevski

Abstained

Cr Pavlidis

Based on the votes cast during the Division, the motion was carried.

carried

 


 

EXTENSION OF SPEAKING TIME

Moved:                       Cr Kirkham

Seconded:               Cr Joseph

 

THAT Council resolve to extend the speaking time of Cr Kirkham for a further two minutes.

                                                                                                                                    carried

 

EXTENSION OF SPEAKING TIME

Moved:                       Cr Alessi

Seconded:               Cr Kirkham

 

THAT Council resolve to extend the speaking time of Cr Joseph for a further two minutes.

                                                                                                                                    CARRIED

 

COUNCIL RESOLUTION

Moved:                       Cr Alessi

Seconded:               Cr Joseph

THAT Council resolve to:   

A.

1.       Adopt the Proposed Annual Budget 2019/20 (‘the Proposed Budget’), Attachment 1 to this report, and Proposed Strategic Resource Plan 2019-23 (‘Proposed SRP), Attachment 2 to this report for the purposes of section 126, 127, 129  and 223 of the Local Government Act 1989.

2.       Authorise the Chief Executive Officer to give public notice of the Proposed Annual Budget 2019/20 (‘the Proposed Budget’), Attachment 1 to this report, and Proposed Strategic Resource Plan 2019-23 (‘Proposed SRP), Attachment 2 to this report, which make provision for two rate rebates (a $838,186 rebate relating to the Melbourne Wholesale Markets, and a $200,000 allocation for Sustainable Land Management Rebates). The Proposed Budget and Proposed SRP are prepared for the purposes of sections 126, 127, 129 and 223 of the Local Government Act 1989 (the ‘Act’).

3.       Establish an Advisory Committee comprising the Mayor Cr Cox, Deputy Mayor Cr Joseph and Cr Pavlidis ('the Advisory Committee') to consider submissions, and hear from any person who requests to speak in support of their submission on the Proposed Budget or Proposed SRP.

4.       Require the Advisory Committee to report to Council, with any recommendations, at the Special Council Meeting to be held at 6.00 pm on Thursday, 6 June 2019.

 

5.       Make copies of the Proposed Budget and Proposed SRP available for inspection at the following locations:

a.      Council Offices at –

i.     25 Ferres Boulevard, South Morang

ii.    Westfield Plenty Valley Shopping Centre

b.    Libraries at –

i.     May Road, Lalor

ii.    Main Street, Thomastown

iii.   Plenty Road, Mill Park

iv.   Laurel Street, Whittlesea

v.    The Mobile Library.

c.    Whittlesea City Council’s website – www.whittlesea.vic.gov.au.

6.       Seek written public submissions on the Proposed Budget and Proposed SRP during the consultation period of Thursday 28 March 2019 to 5.00 pm Friday 26 April 2019.

7.       Not give incentives under Section 168(1) of the Act for the payment of rates before the due date for payment.

8.       Confirm the Proposed Schedule of Fees and Charges attached to this report (Attachment 3).

9.       Note the 2019/20 Draft Rating Strategy (Attachment 4).

B.

         Make provision in the Proposed Budget for the membership fees for the Municipal Association of Victoria (MAV) $57,018.92 plus GST and Victorian Local Government Association (VLGA) $43,635.45 plus GST.

Carried

 

Division

Immediately after the motion was voted on, Cr Monteleone called for a division which resulted in the following votes being recorded.

 

For

Cr Pavlidis

Cr Kozmevski

Cr Alessi

Cr Cox

Cr Sterjova

Cr Joseph

Against

Cr Monteleone

Abstained

Cr Kirkham

Cr Desiato

 

 

Based on the votes cast during the Division, the motion was carried.

carried

 


UNCONFIRMEDSpecial Council Minutes                                                                     Tuesday 26 March 2019

 

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UNCONFIRMEDSpecial Council Minutes                                                                     Tuesday 26 March 2019

 

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UNCONFIRMEDSpecial Council Minutes                                                                     Tuesday 26 March 2019

 

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UNCONFIRMEDSpecial Council Minutes                                                                     Tuesday 26 March 2019

 

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5.         Closure

DELETE THE CLOSURE TEXT NOT REQUIRED

THERE BEING NO FURTHER BUSINESS THE MAYOR DECLARED THE MEETING CLOSED AT 6.39PM.

 

CONFIRMED THIS 2nd DAY OF APRIL 2019.

 

 

 

 

 

________________________

CR LAWRIE COX

MAYOR