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Minutes

 

OF Ordinary
COUNCIL MEETING

HELD ON

Tuesday 3 July 2018

AT 6.15pm Special

In Council Chamber, 25 Ferres Boulevard, South Morang


Ordinary Council Minutes                                                                       Tuesday 3 July 2018

 

 

 

COUNCILLORS

 

KRIS PAVLIDIS                               MAYOR, SOUTH WEST WARD

LAWRIE COX                                   SOUTH WEST WARD

STEVAN KOZMEVSKI                   SOUTH WEST WARD

CAZ MONTELEONE                       SOUTH WEST WARD

EMILIA LISA STERJOVA               DEPUTY MAYOR, NORTH WARD

TOM JOSEPH                                  NORTH WARD

RICKY KIRKHAM                            NORTH WARD

SAM ALESSI                                    SOUTH EAST WARD

ALAHNA DESIATO                         SOUTH EAST WARD

NORM KELLY                                  SOUTH EAST WARD

MARY LALIOS                                 SOUTH EAST WARD


Ordinary Council Minutes                                                                       Tuesday 3 July 2018

 

 

 

SENIOR OFFICERS

 

 

SIMON OVERLAND                          CHIEF EXECUTIVE OFFICER

RUSSELL HOPKINS                         DIRECTOR COMMUNITY SERVICES

STEVE O’BRIEN                                DIRECTOR PLANNING AND MAJOR PROJECTS

NICK MANN                                       DIRECTOR CITY TRANSPORT & PRESENTATION

HELEN SUI                                        DIRECTOR CORPORATE SERVICES

LIANA THOMPSON                          DIRECTOR PARTNERSHIPS & ENGAGEMENT

MICHAEL TONTA                              MANAGER GOVERNANCE

 


Ordinary Council Minutes                                                                       Tuesday 3 July 2018

 

 

ORDER OF BUSINESS

 

The Chief Executive Officer submitted the following business:

 

1.            Opening.. 7

1.1         MEETING OPENING AND PRAYER.. 7

1.2         ACKNOWLEDGMENT OF TRADITIONAL OWNERS STATEMENT.. 7

1.3         Present.. 7

2.            Apologies.. 8

3.            Declarations of Interest.. 8

4.            Notices of Motion.. 9

4.1           Notice of Motion 858 - Rescission of Council Resolution - Item 4.1.2 – Declaration of Rate and Adoption of 2018/2019 Budget  9

5.            Closure.. 16

 

 

Note:

In these Minutes, Resolutions adopted by Council are indicated in bold text.

 

 

 


Ordinary Council Minutes                                                                       Tuesday 3 July 2018

 

1.         Opening

1.1       MEETING OPENING AND PRAYER

The Chief Executive Officer opened the meeting with a prayer at 6.15pm.

1.2       ACKNOWLEDGMENT OF TRADITIONAL OWNERS STATEMENT

On behalf of the City of Whittlesea the Mayor recognised the rich Aboriginal heritage of this country and acknowledged the Wurundjeri Willum Clan as the Traditional Owners of this place.

 

1.3       Present

Members:

Cr Kris Pavlidis                    Mayor (South West Ward)

Cr Lawrie Cox                     Councillor (South West Ward)

Cr Stevan Kozmevski         Councillor (South West Ward)

Cr Caz Monteleone             Councillor (South West Ward)

Cr Emilia Lisa Sterjova        Deputy Mayor (North Ward)

Cr Tom Joseph                    Councillor (North Ward)

Cr Ricky Kirkham                Councillor (North Ward)

Cr Norm Kelly                      Councillor (South East Ward)

Cr Sam Alessi                      Councillor (South East Ward)

 

Officers:

Mr Simon Overland             Chief Executive Officer

Mr Steve O'Brien                 Director Planning and Major Projects

Mr Russell Hopkins             Director Community Services

Mr Nick Mann                      Director City Transport & Presentation

Ms Helen Sui                       Director Corporate Services

Ms Liana Thompson            Director Partnerships & Engagement

Mr Michael Tonta                Manager Governance


 

2.         Apologies

Apology

Cr Kelly moved an apology for Cr Lalios for this meeting.

Council Resolution

Moved:                       Cr Kelly

Seconded:               Cr Kirkham

 

THAT the Councillor's apology be accepted.

LOST

 

Division

Immediately after the motion was voted on, Cr Kirkham called for a division which resulted in the following votes being recorded.

 

For

Cr Kirkham

Cr Kelly

Cr Monteleone

Against

Cr Cox

Abstained

Cr Pavlidis

Cr Kozmevski

Cr Alessi

Cr Sterjova

Cr Joseph

Based on the votes cast during the Division, the motion was lost.

LOST

 

3.         Declarations of Interest

THE FOLLOWING DECLARATIONS OF INTEREST WERE MADE TO THE CHIEF EXECUTIVE OFFICER PRIOR TO THE MEETING:

NIL

 

THE FOLLOWING DECLARATIONS OF INTEREST WERE MADE TO THE CHIEF EXECUTIVE OFFICER DURING THE MEETING:

 

NIL

 


Ordinary Council Minutes                                                                       Tuesday 3 July 2018

 

4.         Notices of Motion

4.1       Notice of Motion 858 - Rescission of Council Resolution - Item 4.1.2 – Declaration of Rate and Adoption of 2018/2019 Budget

Attachments:                        1        Item 4.1.2 - Declaration of Rates and Adoption of 2018/19 Budget - Report and Attachments 1-4    

Author:                                  Cr Ricky Kirkham 

 

MOtion

THAT Council resolve to rescind the resolution made at the Special Council Meeting held on 26 June 2018 in relation to item 4.1.2 – Declaration of Rates and Adoption of 2018/2019 Budget which reads:

THAT Council resolve to:

A.      1.            Accept the recommendations of the Council Budget 2018/19 Advisory Committee (“Committee”) outlined in Attachment 1, having heard and considered public submissions on the proposed 2018/19 Annual Budget, noting that the Committee’s recommendations will add a net cost of $107,227 to the budget.

2.            Notify submitters of Council’s decision and the reasons for the decision.

3.            Adopt the 2018/19 Annual Budget (Attachment 2) and 2018-22 Strategic Resource Plan (Attachment 3), noting that both documents will be updated with the accepted recommendations of the Committee.

4.            Authorise the Chief Executive Officer to give public notice of this decision to adopt the Budget, in accordance with section 130(2) of the Local Government Act 1989 (“the Act”).

5.       Adopt the 2018/19 Rating Strategy (Attachment 4).

6.            Declare that the amount which Council intends to raise by general rates is $142,039,463 and the amount Council intends to raise by waste services charges is $7,198,148 and such further amount as lawfully levied as a consequence of this resolution.

7            Declare the rate or unit amount to be levied for each type of service rate or charge under Section 162 of the Act:

 Type of Charge

Per Rateable Property

Residential/Farm waste charge

$93.15

Commercial/Industrial waste charge

$150.20

8.           Declare that the general rate be declared in respect of the 2018/19 financial year.

9.           Declare that the general rate be raised by the application of differential rates.

10.         Declare that a differential rate be set for rateable land having the respective characteristics specified below, which characteristics will form the criteria for each differential rate so declared:

Farm Land

Any land which is “farm land” within the meaning of section 2(1) of the Valuation of Land Act 1960.

Other Land

Any land which is not farm land, including land which is used or adapted to be used primarily for:

a)      residential;  or

b)      commercial purposes.

11.         Determine each differential rate by multiplying the Net Annual Value of each rateable land (categorised by the characteristics described in paragraph 10 of this Resolution) by the relevant percentages indicated in the following table:


Category

Percentage

Other Land (including Residential and Commercial Land)

0.04930848

Farm Land

0.02958509

12.          Record that it considers that each differential rate will contribute to the equitable and efficient carrying out of Council functions and that:

a)         The respective objectives of each differential rate be those specified in the Schedule to this Resolution.

b)         The respective types or classes of land which are subject to each differential rate be those defined in the Schedule to this Resolution.

c)         The respective uses and levels of each differential rate in relation to those respective types or classes of land be those described in the Schedule to this Resolution.

d)         The relevant -

i)                    uses;

ii)         geographical locations;

iii)        planning scheme zonings of; 

iv)        types of buildings on; and

v)         the respective types or classes of land be those identified in the Schedule to this Resolution.

13.         Confirm that no amount is fixed as the minimum amount payable by way of general rate in respect of each rateable land within the municipal district.

14.         Declare that no incentives be given by Council for the payment of general rates before the dates fixed or specified for their payment under section 167 of the Act.

15.     Record that:

a)  Council grants to each owner of rateable land which -

i)       is located within or part within a Green Wedge, Green Wedge A or Rural Conservation Zone within the meaning of the Whittlesea Planning Scheme;  and

ii)      is not less than 8 hectares in area or which, when combined with adjacent land in the same ownership, is continuous and not less than 8 hectares in area;  

a rebate (the Sustainable Land Management Rebate).

b)      The Sustainable Land Management Rebate be an amount equal to -

i)       30% of the general rates which would otherwise be payable in respect of rateable land which is 50 hectares or more in area; and

ii)      20% of the general rates which would otherwise be payable in respect of rateable land which is not less than 8 hectares and not equal to or more than 50 hectares in area or which, when combined with adjacent land in the same ownership, is continuous and not less than 8 hectares and not equal to or more than 50 hectares in area.

c)      The Sustainable Land Management Rebate be conditional upon -

i)       the owner of the rateable land (or his or her agent) bi-annually making application for the Sustainable Land Management Rebate to be granted;

ii)      the ability of the owner of the rateable land (or his or her agent) to demonstrate a commitment to maintaining and improving the quality of their land, consistent with the assessment criteria stated in the Sustainable Land Management Rebate Scheme Application Guidelines;

iii)     the owner of the rateable land (or his or her agent) establishing to the satisfaction of Council such plans for land management works, and the carrying out of such land management works over a specified time, as are consistent with the Sustainable Land Management Rebate Scheme Application Guidelines; and

iv)     the application of, and compliance with, the Sustainable Land Management Rebate Scheme Application Guidelines.

d)      The Sustainable Land Management Rebate be granted to -

i)       assist in the proper and sustainable development of the municipal district;

ii)      support and encourage the application of sustainable land management practices;

iii)     preserve places within the municipal district which are of environmental interest;

iv)     preserve, restore and maintain places of environmental importance and value within the municipal district;

v)      improve the productive capacity of rural land;  and

vi)     promote the objectives described in the Sustainable Land Management Rebate Scheme Application Guidelines.

16.       Record also that:

a)      Council grants a rebate to each owner (or, where applicable, occupier) of land comprising any part of the Melbourne Wholesale Markets (“the Markets”);

b)      the rebate became operative upon the commencement of trading at the Markets (September 2015), and is an amount equal to the rates which would otherwise have been payable in respect of the land (2018/19 budget: $804,882); and

c)      the rebate be granted to assist the proper development of the municipal district.

17.     Require that the general rates must be paid -

a)      By lump sum payment, made on or before 15 February 2019; or

b)      By four instalments made on or before the following dates:

i)        Instalment 1:      30 September 2018

ii)       Instalment 2:      30 November 2018

iii)      Instalment 3:      28 February 2019

iv)      Instalment 4:      31 May 2019

18.     Confirm that it will, subject to sections 171 and 172 of the Act, require a person to pay interest on any general rates which -

a)    that person is liable to pay;  and

b)    have not been paid by the date specified for payment.

19.     Authorise Council’s Team Leader Revenue Services to levy and recover the general rates in accordance with the Act.

SCHEDULE

Farm Land Objective

To encourage the use (and continued use) of land for agricultural purposes, and ensure that such rateable land makes an equitable financial contribution to the cost of carrying out the functions of Council.  These include the:

1.         implementation of good governance and sound financial stewardship;

2.         construction, renewal, upgrade, expansion and maintenance of infrastructure assets;

3.         development and provision of health, environmental, conservation, leisure, recreation, youth and family and community services;

4.         provision of strategic and, economic management, town planning and general support services; and

5.         promotion of cultural, heritage and tourism aspects of Council’s municipal district.

Types and Classes

Any rateable land which is ‘farm land’ within the meaning of section 2(1) of the Valuation of Land Act 1960.

Use and Level of Differential Rate

This particular differential rate will be used to support farming by providing a discount for Farm Rate properties.

The level of the differential rate is the level which Council considers is necessary to achieve the objectives specified above.

Geographic Location

Wherever located within the municipal district.

Use of Land

Any use permitted under the relevant Planning Scheme.

Planning Scheme Zoning

The zoning applicable to each rateable land within this category, as determined by consulting maps referred to in the relevant Planning Scheme.

Types of Buildings

All buildings which are now constructed on the land or which are constructed prior to the expiry of the 2018/19 Financial Year.

Other Land (Including Residential And Commercial Land) Objective

To ensure that such rateable land makes an equitable financial contribution to the cost of carrying out the functions of Council, having regard to the relative benefits derived from the cost of carrying out of such functions.  These functions include the:

1.         implementation of good governance and sound financial stewardship;

2.         construction, renewal, upgrade, expansion and maintenance of infrastructure assets;

3.         development and provision of health, environmental, conservation, leisure, recreation, youth and family and community services;

4.         provision of strategic and, economic management, town planning and general support services; and

5.         promotion of cultural, heritage and tourism aspects of Council’s municipal district.

Types and Classes

Any rateable land which is not Farm Land.

Use and Level of Differential Rate

This particular rate will be used as the default rate that is applicable to the majority of the properties within this municipal district.

The level of the differential rate is the level which Council considers is necessary to achieve the objectives specified above.

Geographic Location

Wherever located within the municipal district.

Use of Land

Any use permitted under the relevant Planning Scheme.

Planning Scheme Zoning

The zoning applicable to each rateable land within this category, as determined by consulting maps referred to in the relevant Planning Scheme.

Types of Buildings

All buildings which are now constructed on the land or which are constructed prior to the expiry of the 2018/19 Financial Year.

B.      1.            Note it has reviewed the membership fees under Items 2055 and 2700 for the Municipal Association of Victoria and the Victorian Local Governance Association for the coming financial year.

2.           Whilst budgeted for, the fees are not to be paid without a separate resolution of Council considering benefits gained and where possible avoiding duplication by the two organisations.  A short report listing the benefits from each and / or duplications is to be provided to Council.  This matter to be finalised at the 2 October 2018 Ordinary council meeting.

motion

Moved:                       Cr Kirkham

Seconded:               Cr Kelly

 

THAT Council resolve to adopt the motion.

 

EXTENSION OF SPEAKING TIME

Moved:                       Cr Kirkham

Seconded:               Cr Monteleone

 

THAT Council resolve to extend the speaking time for Cr Kelly for a further two minutes

LOST

 

Council Resolution

Moved:                       Cr Kirkham

Seconded:               Cr Kelly

 

THAT Council resolve to adopt the motion.

LOST

 

 

 

 

 

 

Division

Immediately after the motion was voted on, Cr Kelly called for a division which resulted in the following votes being recorded.

 

For

Cr Kirkham

Cr Kelly

Cr Monteleone

Against

Cr Pavlidis

Cr Kozmevski

Cr Alessi

Cr Cox

Cr Sterjova

Cr Joseph

Abstained

Nil

Based on the votes cast during the Division, the motion was lost.

lost

5.         Closure

DELETE THE CLOSURE TEXT NOT REQUIRED

THERE BEING NO FURTHER BUSINESS THE MAYOR DECLARED THE MEETING CLOSED AT 6.31pm.

 

 

 

CONFIRMED THIS 7TH DAY OF AUGUST 2018.

 

 

 

CR KRIS PAVLIDIS

MAYOR