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Minutes

 

OF Special
COUNCIL MEETING

HELD ON

Tuesday 24 April 2018

AT 6.02pm

In Council Chamber, 25 Ferres Boulevard, South Morang


Special Council Minutes                                                                       Tuesday 24 April 2018

 

 

 

COUNCILLORS

 

KRIS PAVLIDIS                               MAYOR, SOUTH WEST WARD

LAWRIE COX                                   SOUTH WEST WARD

STEVAN KOZMEVSKI                   SOUTH WEST WARD

CAZ MONTELEONE                       SOUTH WEST WARD

EMILIA LISA STERJOVA               DEPUTY MAYOR, NORTH WARD

TOM JOSEPH                                  NORTH WARD

RICKY KIRKHAM                            NORTH WARD

SAM ALESSI                                    SOUTH EAST WARD

ALAHNA DESIATO                         SOUTH EAST WARD

NORM KELLY                                  SOUTH EAST WARD

MARY LALIOS                                 SOUTH EAST WARD


Special Council Minutes                                                                       Tuesday 24 April 2018

 

 

 

SENIOR OFFICERS

 

 

SIMON OVERLAND                          CHIEF EXECUTIVE OFFICER

RUSSELL HOPKINS                         DIRECTOR COMMUNITY SERVICES

STEVE O’BRIEN                                DIRECTOR PLANNING AND MAJOR PROJECTS

NICK MANN                                       DIRECTOR CITY TRANSPORT & PRESENTATION

HELEN SUI                                        DIRECTOR CORPORATE SERVICES

LIANA THOMPSON                          DIRECTOR PARTNERSHIPS & ENGAGEMENT

MICHAEL TONTA                              MANAGER GOVERNANCE

 


Special Council Minutes                                                                       Tuesday 24 April 2018

 

 

ORDER OF BUSINESS

 

The Chief Executive Officer submits the following business:

 

1.            Opening.. 7

1.1         MEETING OPENING AND PRAYER.. 7

1.2         ACKNOWLEDGMENT OF TRADITIONAL OWNERS STATEMENT.. 7

1.3         Present.. 7

2.            Apologies.. 7

3.            Declarations of Interest.. 8

4.            Officers’ Reports.. 9

4.1         Corporate Services.. 9

4.1.1       DRAFT COUNCIL ACTION PLAN 2018/19. 9

4.1.2       2018/19 Proposed Budget & 2018-22 Proposed Strategic Resource Plan.. 13

5.            Closure.. 25

 

 

Note:

In these Minutes, Resolutions adopted by Council are indicated in bold text.

 

 

 


Special Council Minutes                                                                       Tuesday 24 April 2018

 

1.         Opening

1.1       MEETING OPENING AND PRAYER

The Chief Executive Officer opened the meeting with a prayer at 6:02pm.

1.2       ACKNOWLEDGMENT OF TRADITIONAL OWNERS STATEMENT

On behalf of the City of Whittlesea the Mayor recognised the rich Aboriginal heritage of this country and acknowledged the Wurundjeri Willam Clan as the Traditional Owners of this place.

 

1.3       Present

Members:

Cr Kris Pavlidis                    Mayor (South West Ward)

Cr Lawrie Cox                     Councillor (South West Ward)

Cr Stevan Kozmevski         Councillor (South West Ward)

Cr Caz Monteleone             Councillor (South West Ward)

Cr Tom Joseph                    Councillor (North Ward)

Cr Ricky Kirkham                Councillor (North Ward)*entered the meeting at 6.24pm

Cr Emilia Lisa Sterjova        Deputy Mayor (North Ward)

Cr Norm Kelly                      Councillor (South East Ward)

Cr Sam Alessi                      Councillor (South East Ward)

Cr Alahna Desiato               Councillor (South East Ward)

Officers:

Mr Simon Overland             Chief Executive Officer

Mr Steve O'Brien                 Director Planning and Major Projects

Mr Russell Hopkins             Director Community Services

Mr Nick Mann                      Director City Transport & Presentation

Ms Helen Sui                       Director Corporate Services

Ms Liana Thompson            Director Partnerships & Engagement

Mr Michael Tonta                Manager Governance

2.         Apologies

Apology

An apology was received on behalf of Cr Lalios who requested that leave be granted for this meeting.

Council Resolution

Moved:                       Cr Kelly

Seconded:               Cr Desiato

THAT the Councillor's apology be received and leave be granted.

Carried

3.         Declarations of Interest

NIL

 


Special Council Minutes                                                                       Tuesday 24 April 2018

 

4.         Officers’ Reports

4.1       Corporate Services

4.1.1    DRAFT COUNCIL ACTION PLAN 2018/19

File No:                                  NA

Attachments:                        1        Draft Council Action Plan 2018/19    

Responsible Officer:           Director Corporate Services

Author:                                  Manager Corporate Accountability and Performance   

 

RECOMMENDATION SUMMARY

THAT Council resolve to:

1.  Adopt the Draft Council Action Plan 2018/19 for the purposes of allowing consultation in accordance with sections 125, 126 and 223 of the Local Government Act 1989 (the ‘Act’).

2.  Establish a Committee of Council to consider any written submissions and hear those persons requesting to be heard in relation to the Draft Council Action Plan 2018/19.

3.  Provide a copy of the Draft Council Action Plan 2018/19 at dedicated locations within the municipality.

4.  Seek written public submissions on the Draft Council Action Plan 2018/19 during the consultation period of Friday 27 April 2017 to 5.00 pm Friday 25 May 2017.

5.  Note that the Strategic Resource Plan (included in the Council Plan 2017-21) has been reviewed and the Proposed 2018-22 Draft Strategic Resource Plan will be considered as part of the Proposed 2018/19 Annual Budget.

KEY FACTS AND / OR ISSUES

·    The Council Action Plan is developed annually in alignment with the Council Plan. It includes the major initiatives that are to be achieved each year.

·    The Strategic Resource Plan is a component of the Council Plan which is updated annually to reflect the medium term (four year) changes in financial planning, including the major initiatives set out in the Council Action Plan.

·    Councillors identified and confirmed major initiatives to include in the Draft Council Action Plan 2018/19 (Attachment 1). There are 46 major initiatives identified for 2018/19.

 

·    It is recommended Council adopt the Draft Council Action Plan 2018/19 on 24 April 2018 in order to allow public consultation to take place between 27 April and 25 May 2018 as required under the Act. The final Council Action Plan 2018/19 for Council adoption at 26 June 2018 Council meeting.


 

Report

Background

The Council Plan 2017-21 was endorsed by Council on 30 May 2017. It is the key strategic document providing direction over the Council term and is a requirement under the Local Government Act 1989 (the ‘Act’).

 

The Council Action Plan is developed annually, aligned with the Council Plan and includes the major initiatives that are to be achieved each year. The major initiatives are reportable to the State Government annually along with the Budget and the Strategic Resource Plan.

 

Consultation sessions were held with Councillors to discuss and determine the major initiatives to include in the Draft Council Action Plan 2018/19 (Attachment 1) and inform the review of the Strategic Resource Plan.

Proposal

It is recommended that Council adopt the Draft Council Action Plan 2018/19 prior to commencing public consultation under section 125, 126 and 223 of the Act.  After 28 days of advertisement, a subcommittee of Councillors will review public submissions received and report back to Council. 

The final Council Action Plan 2018/19 is scheduled for adoption at the Council meeting on 26 June 2018. The Minister of Local Government will then be informed of the adjustments within 30 days as required under section 125(10) of the Act.

PARTICiPATION and ENGAGEMENT

In late 2017 and early 2018 consultation was held with Councillors and internal stakeholders to identify proposed priority actions in line with Council’s seven priorities as outlined in the Council Plan 2017-21.

 

Councillors identified and confirmed major initiatives to include in the Draft Council Action Plan 2018/19.  There are 46 major initiatives included in the plan.

 

It is proposed that public consultation on the Draft Council Action Plan 2018/19 will occur between 27 April and 25 May 2018.

Critical Dates

The Draft Council Action Plan 2018/19 will be open for public consultation between 27 April and 25 May 2018. 

 

A Councillor Committee will hear and consider any submissions at a Committee hearing on 7 June 2017.  Any amendments to the Draft Council Action Plan 2018/19 to reflect Community feedback will be made prior to the Council meeting on 26 June 2018.

The Council Action Plan 2018/19 is scheduled for adoption at the Council meeting to be held on 26 June 2018.  Final copies of the Plan will be presented to the Minister of Local Government within 30 days of its adoption, as required under section 125(10) of the Act.

Financial Implications

The proposed Draft Council Action Plan 2018/19 has been considered in conjunction with planning for the 2018/19 Proposed Budget and the Draft 2018-22 Strategic Resource Plan.  The cost for preparing these documents is included part of Council’s recurrent budget.

Policy strategy and legislation

Section 125, 126 and 223 of the Local Government Act 1989.

Council Plan 2017-21.

 

Links to the CoUNCIL Plan

Council Priority                    Organisational Sustainability

Future Direction                   Inclusive and engaged community

Theme                                   Community voice

Strategic Objective              Our voice is reflected through inclusive Council decision making processes 

 

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

The Draft Council Action Plan 2018/19 will be subject to a formal consultation period as required by the Act.  Following receipt and consideration of community feedback, the Plan will be adopted (with any amendments).  As specified by the Act, copies will then be forwarded to the Minister for Local Government.

 

RECOMMENDATION

THAT Council resolve to:

1.       Adopt the Draft Council Action Plan 2018/19 for the purposes of allowing consultation in accordance with sections 125, 126 and 223 of the Local Government Act 1989 (as amended).

2.       Establish a Committee of Council comprising of Cr ………. Cr ……… and Cr …… to consider any written submissions and hear those persons requesting to be heard in relation to the Draft Council Action Plan 2018/19 with the Committee to meet at the Municipal Offices, Ferres Boulevard, South Morang at a time and date to be determined by the Committee.

3.       Provide a copy of the Draft Council Action Plan 2018/19 at the following locations:

a)      Civic Centre

b)      Whittlesea Courthouse, Church Street Whittlesea

c)      City of Whittlesea Websites; and

d)      Public Libraries at:

i)       May Road, Lalor

ii)       Main Street, Thomastown

iii)      Plenty Road, Mill Park

iv)     Mobile Library

4.       Seek written public submissions on the Draft Council Action Plan 2018/19 during the consultation period of 27 April 2017 to 5.00 pm Friday, 25 May 2017.

5.       Note that the Strategic Resource Plan (included in the Council Plan 2017-21) has been reviewed and the Proposed 2018-22 Strategic Resource Plan will be considered as part of the Proposed 2018/19 Annual Budget.

Council Resolution

Moved:                       Cr Alessi

Seconded:               Cr Kozmevski

 

THAT Council resolve to:

1.       Adopt the Draft Council Action Plan 2018/19 for the purposes of allowing consultation in accordance with sections 125, 126 and 223 of the Local Government Act 1989 (as amended).

2.       Establish a Committee of Council comprising of The Mayor Cr Pavlidis, Cr Alessi and Cr Cox to consider any written submissions and hear those persons requesting to be heard in relation to the Draft Council Action Plan 2018/19 with the Committee to meet at the Municipal Offices, Ferres Boulevard, South Morang at a time and date to be determined by the Committee.

3.       Provide a copy of the Draft Council Action Plan 2018/19 at the following locations:

a)      Council Offices at –

i.        25 Ferres Boulevard, South Morang

ii.       Westfield Plenty Valley Shopping Centre

b)      City of Whittlesea Websites– www.whittlesea.vic.gov.au.; and

c)      Public Libraries at:

i) May Road, Lalor

ii) Main Street, Thomastown

iii) Plenty Road, Mill Park

iv) Laurel Street, Whittlesea

v) Mobile Library

4.       Seek written public submissions on the Draft Council Action Plan 2018/19 during the consultation period of 27 April 2017 to 5.00 pm Friday, 25 May 2017.

5.       Note that the Strategic Resource Plan (included in the Council Plan 2017-21) has been reviewed and the Proposed 2018-22 Strategic Resource Plan will be considered as part of the Proposed 2018/19 Annual Budget.

 

Carried

 


Special Council Minutes                                                                       Tuesday 24 April 2018

 

4.1.2    2018/19 Proposed Budget & 2018-22 Proposed Strategic Resource Plan

File No:                                  SU/195994

Attachments:                        1        Proposed 2018/19 Budget (distributed separately - refer to p.7)

2        Proposed 2018-22 Strategic Resource Plan (distributed separately - refer to p.7)

3        Proposed 2018/19 Schedule of Fees & Charges (distributed separately - refer to p.7)

4        Proposed 2018/19 Rating Strategy (distributed separately - refer to p.7)   

Responsible Officer:           Director Corporate Services

Author:                                  Team Leader Management Accounting   

 

RECOMMENDATION SUMMARY

1.       Authorise the Chief Executive Officer to give public notice of the 2018/19 Proposed Budget (Attachment 1) and 2018-22 Strategic Resource Plan (Attachment 2) attached to this report, which makes provision for two rate rebates (a $801,965 rebate relating to the Melbourne Wholesale Markets, and a $200,000 allocation for Sustainable Land Management Rebates) and is the Budget prepared for the purposes of section 127 of the Local Government Act 1989 (‘the Proposed Budget’).

2.       Propose to separate the waste services charge from general rates using a revenue-neutral approach.

3.       Establish an Advisory Committee comprising Cr __________; Cr __________; and Cr __________ ('the Advisory Committee') to consider submissions, and hear from any person who requests to speak in support of their submission on the Proposed Budget.

4.       Require the Advisory Committee to report to Council, with any recommendations, at the Special Council Meeting to be held at 6.00 pm on Tuesday, 26 June 2018.

5.       Make copies of the Proposed Budget and Strategic Resource Plan available for inspection.

6.       Not give incentives under Section 168(1) of the Act for the payment of rates before the due date for payment.

7.       Confirm the Proposed Schedule of Fees and Charges attached to this report (Attachment 3).

8.       Note the updated 2018/19 Rating Strategy (Attachment 4).

KEY FACTS AND / OR ISSUES

·    The 2018/19 Proposed Budget includes a proposal to separate the waste services charge from general rates using a revenue neutral approach (i.e. the total amount of revenue collected by Council through rates and the waste charge will be within the 2.25% rate cap set by the Minister for Local Government).

·    Council’s 2018/19 Proposed Budget is $285.1 million, which includes an operating budget of $196.7 million and a capital works program of $88.4 million to improve roads and facilities around the City.

·    The Proposed Budget will be advertised on Friday 27 April 2018, allowing public comments and submissions to be received up until 5pm Friday 25 May 2018.

·    The final Budget is scheduled to be adopted by Council at a Special Council Meeting to be held on Tuesday 26 June 2018 following consideration of any submissions by a Committee of Councillors.

·    The 2018/19 Proposed Budget includes a $190,000 cash surplus.

Report

Introduction

Councillors and officers have worked together over many months in developing the 2018/19 Proposed Budget (“Budget”) and 2018-22 Strategic Resource Plan (“SRP”) to ensure it meets the needs and aspirations of our community.

The Budget balances the needs for additional infrastructure and responsible expenditure, while meeting the key priorities outlined within the proposed 2017-21 Council Plan.

In 2018/19 Council will spend $285.1 million to deliver more than 100 community services and invest in essential new infrastructure.  This includes an $88.4 million capital works program.

Also for 2018/19, Council is proposing to separate the waste services charge from general rates.  This proposal will not result in an increase in the total amount of revenue collected by Council, it will simply mean that the rate notice will include a separate line for the cost of collecting waste.

The proposed total increase in rates and waste services charge revenue is 2.25% in line with the order by the Minister for Local Government on 19 December 2017 under the Fair Go Rates System. Council will not be seeking a variation to the rate cap for the 2018/19 year and is very aware of cost pressures on individuals and businesses, and has historically made every attempt to minimise rate increases.

After hearing public submissions, it is proposed that the Budget and SRP will be adopted at a Special Council Meeting to be held on Tuesday, 26 June 2018.

Background

The Budget (Attachment 1) has been prepared on the principles of responsible financial management to achieve an operating surplus that ensures and maintains long term financial sustainability and on a cash basis to deliver a surplus in order to fund new works.

 

The compilation of the Proposed Budget has been challenging in order to deliver services to a growing community, whilst improving organisation efficiencies and business processes. 

 

Whilst always difficult to raise revenue, especially in times of economic uncertainty, the rate increase proposed is in line with the rate cap set by the State Government and provides for a continued mix of responsible recurrent and capital budget expenditures.

Separate waste charge

In 2018/19, Council is proposing to separate the waste services charge from general rates.

This proposal will not result in an increase in the total amount of revenue collected by Council in 2018/19; it will simply mean that the rate notice will include a separate line for the cost of collecting waste.

The change will bring Council into line with 72 other Victorian Councils who currently have a separate waste services charge.

The separate waste services charge will provide Council with future options to deal with the volatility in the waste and recycling industry in a transparent way, without compromising other services that Council currently provides to the community.

The cost of providing waste services is rising well above the annual 2.25% increase in the rate cap and Council has to act to ensure the future viability of this and the many other services it provides across our municipality.

Council’s Rating Strategy (Attachment 4) has been updated to include reference to the proposed separate waste charge.

Budget highlights

Some key features of the budget include:

·    Operating revenue of $213.91 million (excluding developers contributions, non-monetary assets and non-recurrent capital grants)

·    Operating expenditure of $192.17 million

·    $6.78 million for provision of maternal and child health services

·    $2.01 million on supporting local youth

·    $7.58 million to provide homecare services and enable older people to live independently in their homes

·    $2.48 million for school crossing supervision

·    $4.70 million contribution to provide the Regional Library Service

·    $3.92 million on general footpath expenditure

Capital works

The budget includes a new capital works budget of $77.9 million and $10.5 million of works carried forward from 2017/18 including:

Improving roads, footpaths and bike paths

·    $1 million  for streetscape improvement program for shopping precinct in High Street, Lalor

·    $563,000 for construction of shared path on Bridge Inn Road between Towerhill Avenue and Mernda Railway Station

·    Continued investment in roads renewal and rehabilitation program, dogs off leash areas, disability access and traffic management initiatives around schools

 

Upgrading or building new community facilities

·    $12 million for Mill Park Leisure development

·    $940,000 for Mill Park Library refurbishment

·    $1.72 million for upgrade of tennis courts and pavilion at TH Hurrey Reserve in Yan Yean

·    $800,000 for pavilion upgrade at Duffy Street Reserve, Epping

·    $2 million upgrade sports ground at Epping Reserve

·    $3 million for construction of pavilion and car park at Harvest Home Soccer Facility

·    $2.4 million for Main Street Thomastown pavilion redevelopment

·    Construct two soccer pitches and pavilion at:

Doreen South Reserve ($2.58 million)

Lalor West Reserve ($3.55 million)

Parks and playgrounds

·    $1.1 million for ongoing program for upgrading playgrounds and general landscape

·    $1 million for developing an All Abilities Play Space in Mill Park

Proposal

It is proposed that Council authorise the Chief Executive Officer to give public notice of the Proposed Budget for the 2018/19 financial year.

PARTICiPATION and ENGAGEMENT

The 2018/19 Proposed Budget and 2018-22 Strategic Resource Plan will be advertised on Friday 27 April 2018, allowing public comments and submissions to be received up until 5pm Friday 25 May 2018.

Critical Dates

It is proposed that the final Budget be adopted by Council at a Special Council Meeting to be held on Tuesday 26 June 2018 following consideration of any submissions by a Committee of Councillors.

Financial Implications

In 2018/19 Council will spend $285.1 million to deliver more than 100 community services and invest in essential new infrastructure.

This includes an $88.4 million capital works program, with projects to build and upgrade community centers, sporting fields and tennis courts, playgrounds, roads, bike paths and footpaths across our new and established areas.

Policy strategy and legislation

Council prepares its annual Budget under the provisions of the Local Government Act 1989 and the Local Government (Planning and Reporting) Regulations 2014.

 

Links to the CoUNCIL Plan

Council Priority                    Organisational Sustainability

Future Direction                   Good governance

Theme                                   Resource management

Strategic Objective              Our Council strives to achieve long term financial sustainability

 

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

Council has developed a responsible Budget which reflects community needs and is closely aligned to the proposed Council Plan.  The 2018/19 Proposed Budget continues Council’s efforts to deliver its capital expenditure obligations and day to day service delivery challenges.

As Council looks to the future with limited opportunities to broaden its revenue base, meeting these obligations will require added financial discipline, monitoring, and continuous improvement to ensure that Council is delivering services in a cost-effective manner.

Residents and other interested members of our community are invited to make comments and submissions on the 2018/19 Proposed Budget and 2018-22 Strategic Resource Plan.

 

RECOMMENDATION

THAT Council resolve to:

1.       Authorise the Chief Executive Officer to give public notice of the Proposed 2018/19 Budget (Attachment 1) and 2018-22 Strategic Resource Plan (Attachment 2) attached to this report, which makes provision for two rate rebates (a $801,965 rebate relating to the Melbourne Wholesale Markets, and a $200,000 allocation for Sustainable Land Management Rebates) and is the Budget prepared for the purposes of section 127 of the Local Government Act 1989 (‘the Proposed Budget’).

2.       Propose to separate the waste service charges from general rates using a revenue-neutral approach.

3.       Establish an Advisory Committee comprising Cr __________; Cr __________; and Cr __________ ('the Advisory Committee') to consider submissions, and hear from any person who requests to speak in support of their submission on the Proposed Budget or Strategic Resource Plan.

4.       Require the Advisory Committee to report to Council, with any recommendations, at the Council Meeting to be held at 6.00 pm on Tuesday, 27 June 2018.

5.       Make copies of the Proposed Budget and Strategic Resource Plan available for inspection at the following locations:

a.       Council Offices at –

i.   25 Ferres Boulevard, South Morang

ii.  Westfield Plenty Valley Shopping Centre

b.       Libraries at –

i.   May Road, Lalor

ii.  Main Street, Thomastown

iii. Plenty Road, Mill Park

iv. Laurel Street, Whittlesea

v.  The Mobile Library.

c.       Whittlesea City Council’s website – www.whittlesea.vic.gov.au.

6.       Not give incentives under Section 168(1) of the Act for the payment of rates before the due date for payment.

7.       Confirm the Proposed Schedule of Fees and Charges attached to this report (Attachment 3).

8.       Note the updated Rating Strategy (Attachment 4).

Motion

Moved:                       Cr Cox

Seconded:               Cr Sterjova

 

THAT Council resolve to:

1.    Authorise the Chief Executive Officer to give public notice of the Proposed 2018/19 Budget (Attachment 1) and 2018-22 Strategic Resource Plan (Attachment 2) attached to this report, which makes provision for two rate rebates (a $801,965 rebate relating to the Melbourne Wholesale Markets, and a $200,000 allocation for Sustainable Land Management Rebates) and is the Budget prepared for the purposes of section 127 of the Local Government Act 1989 (‘the Proposed Budget’) with the following inclusions;

a)    Citizenship Ceremonies increase 2018/19 funding by $20,000 to $42,000; 

b)    Spring Street Hall Storeroom provide a 2018/19 allocation of $250,000;

c)    Findon Road/Ferres Blvd Intersection $3M funding for 2018/19 to be allocated $1M from Rates and $2M from the Infrastructure Reserve;

d)    Fence – Breadalbane Ave, Mernda $12,000;

e)    Church Street Whittlesea – street and pedestrian lighting, $160,000; and

f)     Intercultural Officer – 1EFT ongoing, $100,000.

2.    Propose to separate the waste service charges from general rates using a revenue-neutral approach.

3.    Establish an Advisory Committee comprising The Mayor, Cr Pavlidis; Cr Alessi; and Cr Cox ('the Advisory Committee') to consider submissions, and hear from any person who requests to speak in support of their submission on the Proposed Budget or Strategic Resource Plan.

4.    Require the Advisory Committee to report to Council, with any recommendations, at the Council Meeting to be held at 6.00 pm on Tuesday, 26 June 2018.

5.    Make copies of the Proposed Budget and Strategic Resource Plan available for inspection at the following locations:

a)                Council Offices at –

i.        25 Ferres Boulevard, South Morang

ii.       Westfield Plenty Valley Shopping Centre

b)      City of Whittlesea Websites– www.whittlesea.vic.gov.au.; and

c)      Public Libraries at:

i)       May Road, Lalor

ii)      Main Street, Thomastown

iii)     Plenty Road, Mill Park

iv)     Laurel Street, Whittlesea

v)      Mobile Library

7.       Not give incentives under Section 168(1) of the Act for the payment of rates before the due date for payment.

8.       Confirm the Proposed Schedule of Fees and Charges attached to this report (Attachment 3).

9.       Note the updated Rating Strategy (Attachment 4). 

 

EXTENsION OF SPEAKING TIME

Moved:                       Cr Sterjova

Seconded:               Cr Cox

 

THAT Council resolve to extend the speaking time for Cr Alessi for a further two minutes.

 

Carried

EXTENsION OF SPEAKING TIME

Moved:                       Cr Cox

Seconded:               Cr Kozmevski

 

THAT Council resolve to extend the speaking time for Cr Kelly for a further two minutes.

Carried


Cr Kirkham entered the meeting at 6:24pm.


 

EXTENsION OF SPEAKING TIME

Moved:                       Cr Kirkham

Seconded:               Cr Kelly

 

THAT Council resolve to extend the speaking time for Cr Monteleone for a further two minutes.

Carried

 

 

EXTENsION OF SPEAKING TIME

Moved:                       Cr Kozmevski

Seconded:               Cr Cox

 

THAT Council resolve to extend the speaking time for Cr Sterjova for a further two minutes.

Carried

 

Chief Executive Officer Explanatory Note

 

Cr Desiato proposed to move an amendment to include an allocation in the Draft Budget for a Feasibility Study on drinking fountains in major public parks.

The Chief Executive Officer advised the meeting that he understood that an allocation was already provided for in the Draft Budget.

 

 

amendment

Moved:                       Cr Kirkham

Seconded:

 

THAT point 2 of the motion be deleted.

 

Chief Executive Officer Explanatory Note

 

The Chief Executive Officer advised the meeting that, upon further review, the Draft Budget did not contain an allocation for a Feasibility Study on drinking fountains in major public parks.

Accordingly, the Mayor called on Cr Kirkham to resume his seat and called Cr Desiato to continue with her proposed amendment.

 

AMENDMENT

Moved:                       Cr Desiato

Seconded:               Cr Kelly

 

THAT the following point 1(g) be added to the motion:

1(g)   Feasibility Study allocating $30,000 per year for the implementation of drinking fountains at major public parks.

 

Prior to debate on the amendment, Cr Desiato, withdrew her amendment with the leave of the meeting.

Chief Executive Officer Explanatory Note

 

Due to a misunderstanding, the Mayor did not call upon Cr Kirkham to put his amendment, seek a seconder or to allow debate on the amendment.

 

 

dissent of the chairpersons ruling

Moved:                       Cr Kirkham

Seconded:               Cr Kelly

 

THAT a motion of Dissent in the Chairpersons Ruling be accepted.  

 

In accordance with clause 65 (a) of the Procedural Matters Local Law (No.1 of 2012), the Chairperson, Mayor, Cr Pavlidis vacated the Chair.

The Chief Executive Officer took the chair to enable Council to elect a Temporary Chairperson.

nomination of temporary chairperson

Moved:                       Cr Cox

Seconded:               Cr Kozmevski

 

THAT Cr Alessi take the Chair in the Chairperson's absence.

There being one nomination, the Chief Executive Officer declared Cr Alessi the elected Temporary Chairperson.


Cr Alessi took the Chair. 


 

process for dissent from the chairperson’s ruling

The Temporary Chairperson, Cr Alessi advised the meeting that the following procedure will be followed as per section 65 (b) – (d) of the Procedural Matters Local Law:

  • The temporary Chairperson must invite the mover of the motion of dissent to outline the reasons for his or her dissent and the Chairperson, Mayor, Cr Pavlidis must reply;
  • The temporary Chairperson will invite debate on the ruling and the matter is then decided by a majority vote;
  • Following a decision on the motion of dissent the Chairperson, Mayor Cr Pavlidis, will resume the Chair for the remainder of the meeting.

As per section 86 (c) of the Procedural Matters Local Law, Councillors were advised that each Councillor that wishes to speak regarding the Dissent from the Chairperson’s ruling will only have three minutes to speak and there is no right of reply.

DEBATE ON dissent MOTION

The Temporary Chairperson, Cr Alessi, invited Cr Kirkham, the mover of the Dissent from the Chairperson’s ruling motion, to outline the reasons for his dissent motion.

 

Cr Kirkham outlined the reasons for his dissent from the Chairperson’s ruling.

The Chairperson, Mayor, Cr Pavlidis, outlined the reasons for her ruling.

 

vote on the dissent from the chairperson’s ruling

 

After Councillors were provided with an opportunity to speak to the motion, the Temporary Chairperson, Cr Alessi, called for a vote on the motion of Dissent from the Chairperson’s Ruling.  Based on the votes cast, the motion of Dissent from the Chairperson’s Ruling was lost.

LOST

 

Division

Immediately after the dissent from the Chairperson’s ruling was voted on, Cr Kirkham called for a division which resulted in the following votes being recorded.

 

For

Cr Kirkham

Cr Kelly

Cr Monteleone

Cr Desiato

Against

Cr Pavlidis

Cr Kozmevski

Cr Alessi

Cr Cox

Cr Sterjova

Cr Joseph

Abstained

Nil

Based on the votes cast during the Division, the motion was lost.

lost


The Chairperson, Mayor Cr Pavlidis resumed the Chair.



Cr Kirkham left the Council Chamber at 7:19pm and did not return to the meeting.



Cr Kelly left the Council Chamber at 7:20pm and did not return to the meeting.


 

EXTENsION OF SPEAKING TIME

Moved:                       Cr Sterjova

Seconded:               Cr Joseph

 

THAT Council resolve to extend the speaking time for Cr Cox for a further two minutes.

Carried

 

Council Resolution

Moved:                       Cr Cox

Seconded:               Cr Sterjova

 

THAT Council resolve to:

1.    Authorise the Chief Executive Officer to give public notice of the Proposed 2018/19 Budget (Attachment 1) and 2018-22 Strategic Resource Plan (Attachment 2) attached to this report, which makes provision for two rate rebates (a $801,965 rebate relating to the Melbourne Wholesale Markets, and a $200,000 allocation for Sustainable Land Management Rebates) and is the Budget prepared for the purposes of section 127 of the Local Government Act 1989 (‘the Proposed Budget’) with the following inclusions;

a)    Citizenship Ceremonies increase 2018/19 funding by $20,000 to $42,000; 

b)    Spring Street Hall Storeroom provide a 2018/19 allocation of $250,000;

c)    Findon Road/Ferres Blvd Intersection $3M funding for 2018/19 to be allocated $1M from Rates and $2M from the Infrastructure Reserve;

d)    Fence – Breadalbane Ave, Mernda $12,000;

e)    Church Street Whittlesea – street and pedestrian lighting, $160,000; and

f)     Intercultural Officer – 1EFT ongoing, $100,000.

2.    Propose to separate the waste service charges from general rates using a revenue-neutral approach.

3.    Establish an Advisory Committee comprising The Mayor, Cr Pavlidis; Cr Alessi; and Cr Cox ('the Advisory Committee') to consider submissions, and hear from any person who requests to speak in support of their submission on the Proposed Budget or Strategic Resource Plan.

4.    Require the Advisory Committee to report to Council, with any recommendations, at the Council Meeting to be held at 6.00 pm on Tuesday, 26 June 2018.

5.    Make copies of the Proposed Budget and Strategic Resource Plan available for inspection at the following locations:

a)                Council Offices at –

i.        25 Ferres Boulevard, South Morang

ii.       Westfield Plenty Valley Shopping Centre

b)      City of Whittlesea Websites– www.whittlesea.vic.gov.au.; and

c)      Public Libraries at:

i)       May Road, Lalor

ii)      Main Street, Thomastown

iii)     Plenty Road, Mill Park

iv)     Laurel Street, Whittlesea

v)      Mobile Library

7.       Not give incentives under Section 168(1) of the Act for the payment of rates before the due date for payment.

8.       Confirm the Proposed Schedule of Fees and Charges attached to this report (Attachment 3).

9.       Note the updated Rating Strategy (Attachment 4).  

Carried

 

    

 


 

5.         Closure

 

THERE BEING NO FURTHER BUSINESS THE MAYOR DECLARED THE MEETING CLOSED AT 7:24PM.

 

CONFIRMED THIS 1ST DAY OF MAY 2018

 

 

 

________________________

CR KRIS PAVLIDIS

MAYOR