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Agenda

 

OF Ordinary
COUNCIL MEETING

HELD ON

Tuesday 21 November 2017

AT 6.30PM

summons

 

You are advised that a Meeting of Council has been called by the Chief Executive Officer on Tuesday, 21 November 2017 in Council Chamber, 25 Ferres Boulevard, South Morang at 6.30PM for the transaction of the following business.

 

S OVERLAND

CHIEF EXECUTIVE OFFICER


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

 

 

COUNCILLORS

 

KRIS PAVLIDIS                               MAYOR, SOUTH WEST WARD

LAWRIE COX                                   SOUTH WEST WARD

STEVAN KOZMEVSKI                   SOUTH WEST WARD

CAZ MONTELEONE                       SOUTH WEST WARD

EMILIA LISA STERJOVA               DEPUTY MAYOR, NORTH WARD

TOM JOSEPH                                  NORTH WARD

RICKY KIRKHAM                            NORTH WARD

SAM ALESSI                                    SOUTH EAST WARD

ALAHNA DESIATO                         SOUTH EAST WARD

NORM KELLY                                  SOUTH EAST WARD

MARY LALIOS                                 SOUTH EAST WARD


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

 

 

SENIOR OFFICERS

 

 

SIMON OVERLAND                          CHIEF EXECUTIVE OFFICER

RUSSELL HOPKINS                         DIRECTOR COMMUNITY SERVICES

STEVE O’BRIEN                                DIRECTOR PLANNING AND MAJOR PROJECTS

NICK MANN                                       DIRECTOR CITY TRANSPORT & PRESENTATION

HELEN SUI                                        DIRECTOR CORPORATE SERVICES

LIANA THOMPSON                          DIRECTOR PARTNERSHIPS & ENGAGEMENT

ANGELO MAMATIS                          TEAM LEADER GOVERNANCE

 

 


Ordinary Council Agenda                                                          Tuesday 21 November 2017

 

 

ORDER OF BUSINESS

 

The Chief Executive Officer submits the following business:

1.            Opening.. 11

1.1         MEETING OPENING AND PRAYER.. 11

1.2         ACKNOWLEDGMENT OF TRADITIONAL OWNERS STATEMENT.. 11

1.3         Present.. 11

2.            Apologies.. 11

3.            Declarations of Interest.. 11

4.            Confirmation of Minutes of Previous Meeting.. 11

5.            QUESTIONS TO COUNCILLORS, Petitions and Joint Letters.. 11

5.1         QUESTIONS TO COUNCILLORS.. 11

Nil Reports.. 11

5.2         Petitions.. 11

Nil Reports.. 11

5.3         Joint Letters.. 11

Nil Reports.. 11

6.            Officers' Reports.. 13

6.1         Planning and Major Projects.. 13

6.1.1       415 Cooper Street Development Plan.. 13

6.1.2       2365 Plenty Road, Whittlesea - Amendment to TP107533. 29

6.1.3       165 - 195 O'Herns Road, Epping - Removal of Native Vegetation (in conjunction with a proposed subdivision) 45

6.1.4       67 & 115 Trawalla Avenue Thomastown - Removal of Reservation Status and Easements.. 57

6.1.5       WHITTLESEA PLANNING SCHEME AMENDMENT C204- PLENTY VALLEY TOWN CENTRE STRUCTURE PLAN.. 69

6.1.6       Proposed Amendment to the Whittlesea Planning Scheme- 1470 Plenty Road, Mernda.. 97

6.1.7       Climate Ready Whittlesea draft - seeking adoption.. 111

6.2         Community Services.. 135

6.2.1       YouthPlan2030+. 135

6.3         City Transport and Presentation.. 197

6.3.1       ROAD MANAGEMENT PLAN UPDATE.. 197

6.3.2       INTERSECTION UPGRADE WORKS - LYNDARUM DRIVE / GREAT BROME AVENUE, EPPING.. 249

6.4         Corporate Services.. 273

Nil Reports.. 273

6.5         Partnerships & Engagement.. 275

6.5.1       Council Grants Policy.. 275

6.5.2       Assemblies of councillors report - 21 November 2017. 285

6.5.3       Appointment of Councillor and Officer Representation on Organisation and Committees for 2017. 289

6.6         Executive Services.. 323

Nil Reports.. 323

7.            Notices of Motion.. 325

7.1           Notice of Motion No 833 - Traffic Management Spencer Street Thomastown.. 325

7.2           Notice of Motion No 834 - Mernda -Doreen Drop In Information Sessions.. 327

7.3           Notice of Motion 835 - Greek Orthodox Community of Whittlesea Women's Group - 329

7.4           Notice of Motion No 836 - Wildlife Management Along Plenty Road and in the proximity of the Mernda Rail Extension   331

8.            Questions to Officers.. 333

9.            Urgent BusineSS.. 333

10.         Reports from Delegates Appointed BY Council TO Other Bodies.. 333

11.         Questions to CouncillorS.. 333

12.         Confidential Business.. 335

12.1       Planning and Major Projects.. 335

Nil Reports.. 335

12.2       Community Services.. 335

Nil Reports.. 335

12.3       City Transport and Presentation.. 337

12.3.1    Contract No. 2017-162  - Landscape and Playground Works at Botanica Park, Bundoora - Tender Evaluation.. 337

12.3.2    Contract 2016-223  - Supply and Installation of Park and Playground at Oakbank Boulevard Whittlesea  - Tender Evaluation.. 339

12.3.3    PROVISION OF SECURITY SERVICES - CONTRACT NO. CT121350 - CONTRACT EXTENSION.. 341

12.4       Corporate Services.. 343

12.4.1    2017-181 Debt Collection Services.. 343

12.4.2    Panel Contract Expenditure Distribution.. 345

12.5       Partnerships & Engagement.. 347

Nil Reports.. 347

12.6       Executive Services.. 349

12.6.1    MEETINGS OF THE CHIEF EXECUTIVE OFFICER 23 OCTOBER TO 10 NOVEMBER 2017. 349

13.         Closure.. 351

 

 


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

 

Note:

At Council’s discretion, the meeting may be closed in accordance with Section 89 of the Local Government Act 1989. The provision which is likely to be relied upon to enable closure is set out in each item. These reports are not available for public distribution.

 

 

Question Time:

During the meeting, Council will answer questions from residents and ratepayers.  Questions should be submitted in writing before the start of the meeting unless this unreasonably prevents or hinders you from participating. A Question Time form can be downloaded from Council’s website and copies of the form are available at the meeting.

 

Council is committed to ensuring that all residents and ratepayers of the municipality may contribute to Council’s democratic process and therefore, if you have special requirements, please telephone the Governance Team prior to any Council Meeting on 9217 2294.

 

 

Large Attachments:

Where large attachments form part of the Report, due to the size of the attachments – a copy has not been provided in the Agenda document

Copies of these attachments are available for inspection by the public at the following locations:

a)      Council offices at 25 Ferres Boulevard, South Morang; and

b)      Whittlesea City Council’s internet site – www.whittlesea.vic.gov.au

 

 


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

1.         Opening

1.1       MEETING OPENING AND PRAYER

The Chief Executive Officer will open the meeting with the reading of the prayers:

 

Almighty God, we humbly beseech thee, to vouchsafe thy blessing upon this council.  Direct and prosper its deliberations to the advancement of thy glory and the true welfare of the people of the Whittlesea City Council.

 

Our father who art in heaven, hallowed be thy name, Thy kingdom come, Thy will be done in earth as it is in heaven. Give us this day our daily bread and forgive us our trespasses as we forgive them that trespass against us; and lead us not into temptation but deliver us from evil, For thine is the kingdom, the power and the glory, for ever and ever.

 

Amen

 

1.2       ACKNOWLEDGMENT OF TRADITIONAL OWNERS STATEMENT

The Mayor will read the following Acknowledgement of Traditional Owners Statement.

 

On behalf of the Whittlesea City Council I recognise the rich Aboriginal heritage of this country and acknowledge the Wurundjeri Willum Clan as the traditional owners of this place.

 

1.3       Present

2.         Apologies

3.         Declarations of Interest

4.         Confirmation of Minutes of Previous Meeting

Ordinary Meeting of Council held 31 October 2017;

Special Meeting of Council held 2 November 2017; and

Special Meeting of Council held 14 November 2017.

5.         QUESTIONS TO COUNCILLORS, Petitions and Joint Letters

5.1       QUESTIONS TO COUNCILLORS

Nil Reports

5.2       Petitions

Nil Reports

5.3       Joint Letters

Nil Reports   

 


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

6.         Officers' Reports

6.1       Planning and Major Projects

6.1.1    415 Cooper Street Development Plan

File No:                                  195634

Attachments:                        1        Site Context Plan

2        Exhibited Development Concept Plan

3        Updated Development Concept Plan   

Responsible Officer:           Director Planning & Major Projects

Author:                                  Senior Strategic Planner   

 

Report

EXECUTIVE Summary

A draft Development Plan for the property at 415 Cooper Street, Epping, has been submitted to Council by consultants Urbis on behalf of the owner of the property.

The subject land is located within an employment precinct located west of the Hume Freeway.

The 415 Cooper Street Development Plan (the Development Plan) aims to facilitate the industrial development of the land and will provide opportunity for employment generating businesses to establish themselves in the precinct. The Development Plan was informally exhibited to adjoining properties and external agencies between 1 May 2017 and 26 May 2017. In this period, eight submissions were received from government agencies. No landowner submissions were received.

The submissions resulted in a number of changes being made to the exhibited Development Plan to accord with the requirements of the government agencies. A number of further changes were also required to address matters such as vegetation, road network and landscaping. The majority of these changes are reflected in the updated Development Concept Plan. Some minor changes such as an updated Landscape Concept Plan are still to be finalised.

As such it is recommended that the updated Development Concept Plan be endorsed by Council and the Development Plan be approved under delegation by the Chief Executive Offices subject to all the necessary changes being made to the document as outlined in the body of this report. The approval of the Development Plan will facilitate the timely development of land located in an employment precinct.

INTRODUCTION

The purpose of this report is to consider the 415 Cooper Street Development Plan (the Development Plan). The Development Plan is site specific and only affects the subject property. The purpose of this Development Plan is to provide greater certainty about the future use and development of this parcel of land.

The submitted Development Plan has been prepared in accordance with the provisions of Schedule 33 to the Development Plan Overlay.

SITE CONTEXT AND DESCRIPTION

The Development Plan affects the property at 415 Cooper Street, Epping. The subject land is identified at Attachment 1.

The site is approximately 9.718ha in size and is located approximately 50m west of the Hume Freeway within an employment precinct. The site adjoins Cooper Street to the north, an employment development to the west (existing Alex Fraser estate), a quarry access road, a gas pipeline reserve and Hume Freeway to the east and a site used as a quarry to the south. 

The site is predominantly vacant except for a number of exotic, native (local to the state) and indigenous (local to the area) trees concentrated in the north east corner of the site. The site formerly contained a dwelling and outbuildings which have recently been demolished.

The site was not included in the planning for the development of the adjoining employment land however is able to connect into the existing estate as per the overarching Cooper Street South West Employment Area Concept Plan.

KEY FEATURES OF THE DEVELOPMENT PLAN

The Development Plan, which includes an overarching Development Concept Plan and accompanying text document, has been prepared in accordance with Schedule 33 to the Development Plan Overlay.

The submitted Development Concept Plan which was placed on non-statutory exhibition is provided at Attachment 2. The updated Development Concept Plan which responds to the issues raised by government agencies is provided at Attachment 3. The updated Development Concept Plan also removes detailed information which is now reflected in the text in the Development Plan document. This clarifies the plan and provides greater flexibility in respect to the layout of buildings and lots when the land is developed.

The Development Plan aims to provide a framework to deliver uses and built form consistent with the objectives of the Industrial 1 Zone and Design and Development Plan Overlay (Schedule 2) which also apply to the site.  It specifically provides for:

·    An integrated industrial use, having regard to the adjoining industrial land that forms part of the Cooper Street West Employment Area

·    A safe and efficient road network

·    An internal road layout that responds to roadways on abutting land

·    Building design standards that provide for high quality future development and activated frontages along Cooper Street

·    Controls (such as requirement for Odour assessment) to ensure compatibility with the nearby state significant resource and waste recovery precinct

·    Incorporation of existing natural features (including remnant vegetation) into the street layout and design response where possible

·    Car parking areas to be located at the rear of buildings where possible, or sleeved by built form to minimise their visibility from the street

·    Provision of landscaping within the frontage of the site and within car parking areas.

Policy strategy and legislation

Zoning

The subject land is currently zoned Industrial 1 Zone. The Development Plan is consistent and provides for the land uses supported by the Industrial 1 Zone.

Overlays

The subject land is affected by the following overlays:

·    Development Plan Overlay Schedule 33 (DPO33) which requires a Development Plan to be prepared prior to a planning permit being issued. The schedule outlines the requirements for the Development Plan.

The submitted Development Plan has been prepared in accordance with these requirements.

·    Design and Development Schedule 2 (DDO2) which seeks to ensure appropriate noise attenuation is incorporated into developments for sensitive uses, including office and warehouse uses.

The submitted Development Plan provides for the requirements in DDO2.

State Planning Policy Framework

The proposed Development Plan is consistent with state planning policies including Plan Melbourne 2017-2050. In particular, the Development Plan implements policy to:

Plan for industrial land in the right locations to support employment and investment opportunities.

Local Planning Policies and Strategies

The proposed Development Plan considers and implements Councils local planning policies and strategies including:

·        Whittlesea Municipal Strategic Statement (MSS)

·        Industrial Development Policy.

CONSULTATION

There is no statutory requirement to exhibit the Development Plan. Notwithstanding, non-statutory exhibition of Development Plans provide an important opportunity for affected landholders and referral authorities to raise issues that would ordinarily be identified at a later stage in the approval process. The draft Development Plan was placed on non-statutory public exhibition for a period of one month between 1 May 2017 and 26 May 2017.

The draft Development Plan was sent to adjoining landowners and relevant service authorities. In this period, eight submissions were received from government agencies. No landowner submissions were received. The agency submissions and proposed officer recommendations are summarised below.

Table 1: Summary of Submissions

Submission Maker

Summary of Submission

Officer Response

AusNet Services

No objection.

Noted.

 

Officer Recommendation

No change to the Development Plan

APA Group

Notes that the Safety Management Plan (SMS) is required to be prepared due to the potential risks changes in land use pose to the gas pipeline. Require the plan to be prepared prior to the Development Plan being approved.

The Development Plan does not propose to change any land use currently permissible on the subject land. Therefore, it is considered that the Development Plan process is not the ‘agent of change’ which may trigger the requirement for a Safety Management Plan (SMS) to be prepared. The responsibility to prepare the SMS is with the APA Group.

 

Officer Recommendation

Update the Development Plan document to note that a Safety Management Plan may need to be prepared should a sensitive use be proposed to be located within the ‘measurement length’ to the Keon Park – Wollert Pipeline.

Department of Environment, Land, Water and Planning (DEWLP)

No objection to the Development Plan noting that Environmental Protection and Biodiversity Conservation Act (EPBC) referral decision is still pending.

Noted.

 

Officer Recommendation

No change to the Development Plan

Environmental Protection Agency (EPA)

Landfill Gas Migration

Due to the site’s proximity to a former landfill, the site falls in the EPA’s  recommended closed landfill buffer of 500m. A Section 53V audit is recommended to assess the risk unless the Responsible Authority has sufficient information to assist decision making.

The approach taken to assessing Landfill Gas accords with the EPA Guideline Assessing planning proposals within the buffer of a landfill.’

A Landfill Gas (LFG) Risk Assessment was subsequently submitted by the proponent. The report concluded that the LFG risks to the proposed development at the site would be insignificant and therefore:

·   No LFG mitigation measures are required for the site.

·   No ongoing LFG management or monitoring is required for the site.

·   No LFG assessment of Environmental Audit is required for the site.

 

Officer Recommendation

Update the Development Plan document to note the outcomes of the Landfill Gas Risk Assessment prepared by Cardno dated July 2017.

Composting and Odour Impacts

The EPA notes that it continues to receive odour complaints relating to a composting facility at 480 Cooper Street, Epping. As the ‘agent of change’ it is recommended that the proponent prepare an odour impact assessment by a suitably qualified professional to determine the odour impacts of the proposed development. The odour impact assessment should form the basis of applying building controls to reduce the impact of odour on human health.

Schedule 33 does not require an odour impact assessment for the Development Plan and other land in the vicinity of the facility has already been developed.

 

The proposed development is for an employment uses however it is noted that future workers could be affected by potential odour. The mitigation measures would need to be responsive to the proposed development. It is recommended that this requirement be included in the Development Plan as an application requirement for future permit applications.

 

Officer Recommendation

Update the Development Plan document to require an Odour Impact Assessment to be prepared as part of future permit applications.

Encroachment

The Cooper Street precinct has been identified as an industrial hub of state importance. The precinct faces pressures from residential encroachment, incompatible industrial and commercial activities which could impact on the functionality of the site. Planning needs to ensure that activities within the area are compatible and conducted in a manner that does not impact on the community, environment and public health of surrounding residents.

Noted. The Development Plan is compatible with the zoning of the site and surrounding land uses.

 

Officer Recommendation

No change to the Development Plan

Melbourne Water

Melbourne Water required further information in the submitted Stormwater Management Strategy. Upon submission on an updated Stormwater Management Strategy which provided the additional information, Melbourne Water raised no issue with the proposal subject to standard conditions.

Noted.

 

Officer Recommendation

Update the Development Plan to accord with the amended Stormwater Management Strategy prepared by Dalton Consulting Engineers dated October 2017.

Public Transport Victoria

No objection.

Noted.

 

Officer Recommendation

No change to the Development Plan

Vic Roads

VicRoads considered the amended concept layout by GTA Consultants and the proposed alternative access to/from Cooper Street and has no objection to the Development Plan (refer to Concept Layout Plan referenced V108890-01 P2 by GTA Consultants dated

28/08/17).

 

VicRoads requires that any planning application for the development of the subject site should be

accompanied with a detailed functional layout plan generally in accordance with the above concept layout by GTA Consultants.

 

VicRoads notes that a proposed road extension of McKellar Way (shown on the development plan) is extended to Quarry Access Road to the east of the subject site, but will not be connected as part of this application.

 

VicRoads requires that the northern section of ‘Quarry Access Road’ to

Cooper Street must be discontinued, when in the future this link road is connected to Quarry Access Road under a separate application.

Noted. The alternative access arrangement with Cooper Street was prepared by GTA Consultants to address concerns raised by Vic Roads during the exhibition of the Development Plan. The alternative access arrangement is now satisfactory and is now reflected in the updated Concept Plan at Attachment 3.

 

The Development Plan provides for a connection to the Quarry Access Road if needed in the future. The Vic Roads requirements in respect to the Quarry Access Road will be enacted as part of any future planning application which proposes to provide this connection.

 

Officer Recommendation

Amend the Development Plan to provide for the alternative access arrangement prepared by GTA Consultants dated 28 August 2017 as reflected in the updated Concept Plan at Attachment 3.

Yarra Valley Water

No objection. Advice provided in respect to servicing in the vicinity of the development site.

Noted.

 

Officer Recommendation

No change to the Development Plan

Discussion

The Development Plan responds to a range of site constraints and opportunities in accordance with relevant planning policies. During the assessment of the submitted Development Plan a number of changes were identified which are represented in the updated Development Concept Plan included at Attachment 3. The Development Plan document will also need to updated in line with the recommended changes. These key issues and changes are detailed below.

Vegetation retention and removal

The draft Development Plan proposed the removal of all vegetation and trees on the property.

The property contains a remnant patch of Plains Grassy Wetland which is listed under the Environmental Protection Biodiversity and Conservation Act 1999 (Cth) (EPBC Act) as an ecological community Seasonal Herbaceous Wetlands (Freshwater) of the Temperate Lowland Plains. The submitted draft Development Plan proposed the removal of this vegetation. Further, the submitted Biodiversity Assessment failed to adequately provide an assessment of the impact of the proposed development upon the nationally significant Growling Grass Frog and Golden Sun Moth.

The removal of the vegetation/habitat for these species is an action subject to approval under the EPBC Act. As part of this application under this Act, a management plan will be prepared that will incorporate detailed measures relating to impact mitigation for both species. Since the removal of the vegetation and habitat is subject to approval under the EPBC Act, the Development Plan should reflect that the vegetation is to be retained unless approval under the EPBC Act is obtained and offset obligations are satisfied.

The property also contains numerous exotic weed tree species, native (local to the state) and indigenous (local to the area) trees in the northern part of the site, the majority of which have been planted. None of these trees are River Red Gums and none were identified as having a High Retention Value. Ten of the trees are indigenous to the local area and 25 are native to Victoria but not to the local area.

All trees were originally proposed to be removed however upon further review six of the eight trees identified as having Medium Retention Value have been identified to be retained and integrated into the landscaping of the development. These trees are Sugar Gums (native), a Cup Gum (native) and Yellow Box (indigenous). Retention of the trees will be of benefit to the amenity of the development. Should any of the trees not be able to be fully retained as part of the detailed functional planning of the road network, an additional arborist assessment will be required and additional landscaping provided to the satisfaction of Council. The Development Plan is to be updated to identify the six trees proposed for retention as noted in the updated Development Concept Plan at Attachment 3.

Officer Recommendation

·    Update the Development Plan to identify that the development of land affected by existing Plains Grassy Wetland (Seasonal Herbaceous Wetlands (Freshwater) of the Temperate Lowland Plains)  is subject to further detailed investigation and approval under the EPBC Act.

·    An addendum to the Biodiversity Assessment be submitted which provides an assessment in respect to the Growling Grass Frog and Golden Sun Moth and the Development Plan document be updated to note the outcomes of this assessment.

·    Update the Development Plan to identify the proposed retention of six trees of Medium Retention Value.

Development Concept Plan

The draft Development Concept Plan provided information which is too detailed for the purposes of a Development Plan (refer to Attachment 2). This included: proposed lot layout, building layout, access arrangements and parking areas. Whilst the submitted plan gives an indication of likely development, the level of detail does not provide the flexibility for future development in respect to lot layout and built form. This level of detail will inevitably require an amendment process for relatively minor changes which is considered unnecessary and potentially counter productive to the provision of employment land in a timely manner. More detailed planning will occur at the planning permit application stage. It is recommended that the Development Concept Plan be updated to simplify and rationalise the information shown plan. This is reflected in the updated Development Concept Plan included at Attachment 3 which provides for the important elements to guide the future development supported by design guidelines in the Development Plan document.

Officer Recommendation

·    Update the Development Plan to simplify the Concept Plan and removed detailed information which is not required for the purposes of the Development Plan.

 

Road Network and Access Arrangements

 

The proposed access arrangements with Cooper Street were required to be modified to meet the requirements of Vic Roads. The access arrangements will comprise a service road that will be left in at the eastern end of the property and left out at the western end of the property.

 

Further, the submitted Development Plan proposed that the main north-south road would end in a court bowl at the southern end and the east-west road did not reach the eastern boundary (refer to Attachment 2). It is important that connectivity is provided to adjoining land parcels. The road layout has been amended to provide for a connection in the future to the land parcel to the south and the adjoining Quarry Access Road to the east in the future, if required. Should a future application propose to connect to Quarry Access Road, it will need to demonstrate compliance with Vic Roads requirements in respect to closing its connection with Cooper Street.

Officer Recommendation

·    Update the Development Plan to ensure that internal road reserves connect to property boundaries to provide for road connections in the future, if required.

Landscape Concept Plan

The submitted Landscape Concept Plan did not include tree planting along Cooper Street. Tree planting along Cooper Street is required to provide for an attractive streetscape and improve the amenity of the area. The tree planting is to incorporate the trees identified to be retained along this road frontage. The provision of adequate tree planting along Cooper Street may require widening of the road reserve to provide for nature strips and medians which can support street trees, utilities and appropriate clear zones.

Officer Recommendation

·    Update the Landscape Concept Plan and Development Plan document to include tree planting along the Cooper Street road reserve.

ENVIRONMENTAL, SOCIAL AND ECONOMIC EFFECTS

The Development Plan will have a range of environmental, social and economic effects on the site. The development will result in the removal some trees however none of these have a high retention value. Removal of vegetation identified as Plains Grassy Wetland is subject to an assessment under the EPBC Act along with any potential impact the development may have on threatened species such as the Growling Grass Frog.

The subject site is located in an industrial area where there existing a number of environment effects such as odour, noise and dust generated by existing activities. The proposed use for the subject site is compatible with these existing uses and the design of buildings on the subject land will need to consider these environmental effects as required.

The Development Plan will deliver positive economic effects for the area through the development of the land for employment uses.

Policy strategy and legislation

The Development Plan supports the following local and state policies and strategies:

·    Plan Melbourne 2017-2050

·    Economic Development Strategy- Growing Our Economy

·    Clause 11.06 Metropolitan Melbourne in the State Planning Policy Framework

·    Clause 17.02 Industry in the State Planning Policy Framework

·    Clause 21.10 Economic Development in the Local Planning Policy Framework

·    Clause 22.09 Industrial Development Policy in the Local Planning Policy Framework

Links to the CoUNCIL Plan

Council Priority                    Planning and Infrastructure

Future Direction                   Places and spaces to connect people

Theme                                   Planning our space

Strategic Objective              Urban design helps build our connection to place, the natural environment and the community

 

The Development Plan provides a strategic framework for the development of an employment precinct. The Development Plan ensures that the estate will be well connected and landscaped to provide for an attractive employment precinct.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

The 415 Cooper Street Development Plan provides for the industrial development of the subject land in line with Council’s objectives to increase supply of employment land.

The Development Plan has been prepared in accordance with Schedule 33 to the Development Plan Overlay. The Development Plan is also consistent with the other relevant policies and strategies of the Whittlesea Planning Scheme. The Development Plan was exhibited and eight agency submissions were received. No landowner submissions were received.

In reviewing the exhibited Development Plan and submissions received it was considered appropriate to simplify the Development Concept Plan to provide greater flexibility in respect to the layout of the proposed development and avoid unnecessary procedural delay issues during implementation. Attachment 3 represents the more simplified Development Concept Plan which should form the basis of the approval along with additional changes to the text component of Development Plan arising from submissions and further officer assessment.

To this end, it is recommended that Council endorse the 415 Cooper Street Development Plan generally in accordance with the updated Development Concept Plan provided at Attachment 3 and delegate the Chief Executive Officer to approve the final Development Plan subject to the document being updated in accordance with the officer recommendations outlined in the body of this report.

 

RECOMMENDATION

THAT Council resolve to:

1.       Note that the officer’s report indicates that the amended 415 Cooper Street Development Plan is prepared in accordance with Schedule 5 to clause 43.04 to the Whittlesea Planning Scheme subject to the Development Plan document being updated to;

a)      note that a Safety Management Plan may need to be prepared should a sensitive use be proposed to be located within the measurement length to the Keon Park – Wollert Pipeline.

b)      note the outcomes of the Landfill Gas Risk Assessment prepared by Cardno dated July 2017.

c)      require an Odour Impact Assessment to be prepared as part of future permit applications.

d)      accord with the amended Stormwater Management Strategy prepared by Dalton Consulting Engineers dated October 2017.

e)      provide for the alternative access arrangement prepared by GTA Consultants dated 28 August 2017.

f)       identify that the development of land affected by existing Plains Grassy Wetland (Seasonal Herbaceous Wetlands (Freshwater) of the Temperate Lowland Plains) is subject to further detailed investigation and approval under the EPBC Act.

g)      include an addendum to the Biodiversity Assessment which provides an assessment in respect to the Growling Grass Frog and Golden Sun Moth and note the outcomes of this assessment.

h)      identify the proposed retention of six trees identified as having Medium Retention Value.

i)       simplify the Concept Plan and removed detailed information which is not required for the purposes of the Development Plan.

j)       ensure that internal road reserves connect property boundaries to provide for road connections in the future, if required.

k)      amend the Landscape Concept Plan and Development Plan to include tree planting and retention along the Cooper Street road reserve.

2.       Delegate to the Chief Executive Officer the power to approve the 415 Cooper Street Development Plan to the Council officer report under Schedule 33 to clause 43.04 to the Whittlesea Planning Scheme, upon the Chief Executive Officer being satisfied that the above changes have been made as contemplated in 1 a)-j) above.

3.       Advise the proponent and submitters of the resolution of 1. above.

 


Ordinary Council Agenda                                                                                              Tuesday 21 November 2017

 


Ordinary Council Agenda                                                                        Tuesday 21 November 2017

 


Ordinary Council Agenda                                                                        Tuesday 21 November 2017

 


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

6.1.2    2365 Plenty Road, Whittlesea - Amendment to TP107533

File No:                                  716618

Attachments:                        1        Locality Maps

2        Development Plans   

Responsible Officer:           Manager Development Assessment

Author:                                  Planning Officer   

 

APPLICANT:                         Song Bowden

COUNCIL POLICY:              NIL

ZONING:                               Green Wedge Zone

OVERLAY:                            Significant Landscape Overlay (Schedule 1)

REFERRAL:                          Transport Engineering
VicRoads

OBJECTIONS:                      Ten (10)

RECOMMENDATION:         That Council approve the application

Report

EXECUTIVE Summary

The Funfields venue commenced operation in the mid-1980s and has experienced substantial growth since this time, now employing around 180 full-time and part-time staff during the peak season and attended by some 170,000 visitors annually.

 

The original planning permit was issued on 11 September 1984 and given the growth of the venue over the years, it is appropriate to update the permit to reflect current operating conditions at the venue.

 

The applicant proposes to formally legitimise the scale of the use of the amusement park by means of updating the patron numbers to align with current patron levels, to reduce the operating hours from closing at ‘sunset’ to 6pm daily; and to allow for the use of an emergency Public Announcement system.

 

The amendment application was extensively advertised to over 650 properties surrounding the site, which resulted in 10 objections being received.  Concerns raised related to the proposed changes including patron numbers, use of the public announcement system, noise, traffic and parking.  The application was also required to be referred to VicRoads who did not object to the proposed changes, subject to conditions being included on the amended planning permit.

 

The modest visitor numbers and operating conditions approved under the original permit do not reflect the current level of use and visitation (particularly at peak periods) and have not kept pace with changing demands.  The applicant has been working with Council to prepare and lodge this amendment application to reflect current and projected visitation and use of the site and ensure the site is in compliance.  This was supported by a detailed traffic and parking analysis that was undertaken and reviewed by Council’s traffic engineers.

 

The proposed changes tidy-up the out of date conditions and demonstrate a satisfactory level of compliance with the relevant provisions of the Whittlesea Planning Scheme and on this basis, it is recommended that Council approve the changes to the original permit subject to conditions that will:

·    Cap the number of patrons to 4600;

·    Require a patron management plan;

·    Require a traffic and parking management plan;  and

·    Restrict use of the public announcement system to emergency situations only.

SITE AND SURROUNDING AREA

The subject site is located on the western side of Plenty Road, south of the Whittlesea Township (see Attachment 1). The site comprises an area 15.6ha and rises gradually from Plenty Road towards the central section of the property and then further rises more steeply to the rear (western) boundary of the site which forms part of the Whittlesea Hills.

 

The Funfields venue contains a number of amusement rides, water theme-based activities and associated recreational areas such as BBQs. Entry to the site is via Plenty Road which provides access to a sealed car parking area and associated unsealed overflow car park area. Mature planted vegetation is provided throughout the site and along boundaries to the residential interfaces. A caretaker’s residence is also established on the land under the original permit.

Land to the north abuts a standard density residential area separated by a 12m wide tree reserve (a total of 14 dwellings abut this interface). Land to the south abuts a low density residential area (six lots containing existing dwellings). Land to the west abuts rural land used for grazing purposes. Land to east, opposite Plenty Road, is currently vacant and zoned for low density residential purposes.

BACKGROUND

The site has operated as an amusement type park in various formats and intensity for some 30 years.  Over this period numerous planning permits have been granted for a range of facilities, rides and associated works, however the modest visitor numbers and operating conditions approved under the original permit do not reflect the current use and visitation, notably at peak periods.

restrictions and easements

The Certificate of Title for the property shows that the site is not affected by any encumbrances or restrictions.

Proposal

The proposal includes modification to the permit preamble to remove specific reference to various attractions, activities and infrastructure contained within the park. The applicant proposes minor modifications to the permit preamble to be less specific about the included components and refer to the current day land use definitions as contained within the Whittlesea Planning Scheme.

 

In addition to modifying the preamble of the permit, the following changes are proposed to the conditions of the original planning permit:

§ Delete Condition 1 of the planning permit, comprising 1.1 through 1.5 (inclusive) which required various modifications to the plans prior to endorsement. These conditions are considered to have been satisfied and are no longer relevant.

§ Delete Condition 16, which prohibits installation of an amplified public address system. Notably, such a system is required to coordinate evacuation/emergency procedures.

§ Amend Condition 18 of the planning permit, which relates to the hours of operation as follows:

Without the prior written consent of the Responsible Authority, the use hereby permitted shall operate only between the hours of 9.00am to Sunset 6:00pm daily.

§ Amend Condition 22 of the planning permit to reflect the (maximum) number of patrons

permitted on the site as follows:

The use of the development hereby permitted shall be restricted to 450  5000 patrons at any one time.

 

The application also proposes modifications to the endorsed plans, with plans updated to broadly show the layout of the site, incorporating all approvals issued since the commencement of the use in the mid 1980s.

 

The site has operated for some time without updating the original permit where expansion over the years has typically been dealt with on a case by case basis through individual ride applications.  The current proposal will tidy-up the original use permit to align all the permissions separately granted.

Public Notification

Public notice of the application included 656 letters being sent out to adjoining and nearby owners and occupiers of land, as well as two signs placed on site to ensure that the surrounding area, as well as the broader community were well informed of the proposed amendment.

Advertising of the application resulted in 10 objections being received, the grounds of objection can be summarised as follows and a response provided to each later within this report:

1.       Concerns about the use of the Public Announcement system.

2.       The maximum patron numbers proposed.

3.       Traffic management of the increased patron numbers.

4.       Car parking implications.

5.       Increased noise from the use.

REFERRAL

Internal

The application was referred to Council’s Transport Engineering team who reviewed the application and provided their support subject to the inclusion of conditions restricting patron numbers and managing traffic and car parking as follows:

1.  A patronage limit of 4,600.

2.  The operator shall prepare and adopt a formal ‘Car parking Management Plan’ to manage on-site parking for larger events.

3.  The existing informal northern access should be formalised and restricted to provide for exit movements only.  

External

As the subject site is located adjacent to a Road Zone category 1, the application was required to be referred to VicRoads pursuant to the Whittlesea Planning Scheme.  VicRoads did not object to the proposal subject to conditions being placed on the permit that appropriately manage access and exit points.

PLANNING ASSESSMENT

The following Whittlesea Planning Scheme provisions are considered relevant to the application.

 

State and Local Planning Policy Frameworks

 

Clause 11.06-4 (Place and identity – metropolitan areas) sets out strategies which seek to ‘create innovative tourism experiences and encourage investment that meets demand and supports growth in tourism.’ Other State Planning Policy Framework objectives relating to tourism (Clauses 17.03-1 and 17.03-2) seek to ‘maintain and develop Metropolitan Melbourne as a tourism destination’ and ‘encourage tourism development to maximise the employment and long term economic and cultural benefits’. Tourism strategies seek to ensure that development is well designed and compatible with surrounding urban and rural activities.

 

As the use is ongoing, and a key drawcard for the Whittlesea township, the proposal to reconcile the scale of the use is considered appropriate.

 

Clause 11.06-7 outlines strategies that aim to ‘support development in the green wedge that provides for environmental, economic and social benefits.’ Clause 12.04-2 requires that consideration be given to protecting and enhancing significant landscapes and their associated values.

 

Local planning policy provisions also seek to support tourism, whilst at the same time seek to recognise and protect visually sensitive areas and landscapes (Clause 21.05-3 and 21.08-1).

 

The use is established and has operated at current capacities for a number of years.  The proposed changes therefore have policy support in relation to tourism, green wedge and landscape objectives as set out in State and Local Planning Policy Framework.

 

Zoning and Overlay Provisions

 

Green Wedge Zone (Clause 35.04)

 

The Green Wedge Zone (GWZ) seeks to recognise, protect and conserve green wedge land for agricultural, environmental, historic, landscape, recreational and tourism opportunities.

 

The use of land for leisure and recreation is discretionary (permit required) use within the zone. This use is established under a planning permit and the amendment to this permit has been lodged to ensure that the scale of the use reflects existing activity on the site.

 

The decision guidelines in the GWZ require that the responsible authority consider a range of rural, environmental and design and siting issues including

-     whether the site is suitable for the use and development and the compatibility of the proposal with adjoining land uses; and

-     the need to minimise any adverse impact of siting, design, height, bulk and colours and materials to be used, on landscape features, major roads and vistas’.

In relation to the current proposal, it is noted that there will be no physical changes to the site, rather this proposal seeks to formalise current patron numbers and bring the site into compliance with the existing permit.

 

Significant Landscape Overlay (Schedule 1) (Clause 42.03)

The land is affected by a Significant Landscape Overlay (Schedule 1) relating to the protection and enhancement of the Whittlesea Hills. As the proposed amendment does not include any buildings and works, there will be no additional impact on the landscape character of the site and surrounds.

Car Parking (Clause 52.06)

An Amusement park is not a defined use within the car parking uses table at Clause 52.06 of the Whittlesea Planning Scheme and therefore has no set rate.  Car parking for such a use must be provided to the satisfaction of the Responsible Authority. 

The proposal seeks to update total patron numbers on site at any one time to a maximum of 5000.  In support of this, the applicant provided a traffic report as part of the application documentation which analysed current patron numbers over a period of time and ascertained parking demand at a rate of 0.25 spaces per patron.  This is reflected in the table below:

 

Statistic

No. of Patrons

Projected Parking Demand

Median

945

236 spaces

Average

1351

338 spaces

85th Percentile

2454

613 spaces

Maximum

4851

1213 spaces

 

The traffic report and associated application documentation provided with the application indicates that the site is capable of accommodating up to 1150 car spaces in both formal and informal (overflow) parking areas.

This many car spaces can easily accommodate average days and even those pushing to the 85th percentile.  Where maximum numbers are reached however, there would be a likely shortfall and there is no available on street parking along Plenty Road.  Accordingly and using the same rate of 0.25 spaces per patron, Council’s Transport Engineering team have advised that the total numbers of patrons should be capped at a maximum of 4600 rather than the 5000 as proposed to ensure adequate parking (1150 spaces) is available for the occasional instance where maximum numbers are achieved.  It is noted that more than 4600 patrons is uncommon and in fact from the assessment of every weekend from the last season between September 2015 and April 2016, 4600 patrons was only exceeded on 2 occasions.  As such, capping at 4600 is appropriate and will form a condition on the amended permit.

Comments on Grounds of Objection

1.       Concerns about the use of the Public Announcement system.

The requirement for an emergency public announcement system comes as a result to ensure that appropriate safety measures are in place in the event of an emergency. Whilst the amplification of noise will be high as a consequence of its use, the safety measure significantly outweighs the impact caused in the event of emergency and it is noted that it would not be in regular use.  Notwithstanding this, a condition will be placed on the amended permit to ensure that the public announcement system is only used in the event of an emergency and not for any other use like playing music.

2.       The maximum patron numbers proposed.

The updated patronage has been occurring for many years, however maximum numbers do not occur all the time.  5000 people could probably be easily accommodated on site, however current formal and informal parking provision is unlikely going to be able to cope on those occasions of maximum patronage.  Accordingly, this has been recommended to reduce to no more than 4600 patrons to manage this issue.  Additionally, a patron management plan will be required by means of a permit condition to ensure that patron numbers are managed appropriately at peak times.

3.       Traffic management of the total patron numbers.

As the site is currently operating outside the parameters of its planning permit, there is evidence that the site can indeed accommodate a large number of patrons and associated car parking. Whilst the increase is significant, a traffic and car parking management plan will be required by means of a permit condition to ensure that patron numbers and associated car parking are managed appropriately at peak times, ensuring that overflow parking does not adversely impact the surrounding road network and residential areas.  VicRoads have also reviewed the proposal and subject to conditions, are comfortable that the impact on the road network is appropriate.

4.       Car parking implications.

The impact of parking on the surrounding road network and residential areas are of utmost consideration.  As such, maximum patron numbers will be reduced and a traffic and car parking management plan will be required by means of a permit condition to minimise the impact of any patron parking occurring off site and contain this wholly within the site on the 1150 spaces, minimising overflow to the adjoining area.

5.       Noise from the use.

It is acknowledged that a amusement park will create noise, however, any noise emanating from the subject site will be limited to the hours of operation which are proposed to be slightly reduced to 9.00am through to 6:00pm daily which is more consistent with ‘business hours’.  As new rides are considered, an assessment of noise is made with respect to the rides proximity to side boundaries, whilst landscaping along boundaries is encouraged.  It must also be noted that any noise from the public announcement system will be limited to cases of emergency.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

The application seeks to formalise the current operations and overall the proposal is considered consistent with the relevant planning policy.  The site is able to accommodate the scale of use proposed, whilst appropriate management plans will be put in place to ensure that the formal permitted increase does not detrimentally impact upon the surrounding land uses and the broader area and road network.

The amended hours of operation better reflect appropriate opening hours as it maintains a consistent close time across the year, while the use of a public announcement system is for emergency purposes only. It is considered that amenity impacts can be managed through appropriate conditions and management plans being put in place and for these reasons, it is recommended that the application be approved.

 

Recommendation

THAT Council resolve to approve changes and Amend Planning Permit No. 107533 (Ref 716618) and issue a Notice of Decision to Amend a Planning Permit in accordance with the following changes and conditions:

1.       Amend preamble to read:

Part 1 of Lot I LP 4792, being part of Crown Allotment B, Section 3, Parish of Toorourrong, County of Bourke, located on the west side of Plenty Road commencing 834.25 metres north of Codes Lane, Shire of Whittlesea, to have buildings and works erected thereon in accordance with the plan to be submitted pursuant to Condition 1 hereof and to be used for the purpose of an outdoor recreation park, caretaker's residence and associated car parking.

2.       Delete Condition 1 of the planning permit, comprising 1.1 through 1.5 (inclusive).

 

3.       Delete Condition 16, which prohibits installation of an amplified public address system and replace with the following condition:

 

No external sound amplification equipment or loud speakers may be used other than for the purpose of an emergency public announcement address system, to the satisfaction of the Responsible Authority.

 

4.       Amend Condition 18 of the planning permit, which relates to the hours of operation as follows:

 

Without the prior written consent of the Responsible Authority, the use hereby permitted shall operate only between the hours of 9.00am to 6:00pm daily.

 

5.       Amend Condition 22 of the planning permit to reflect the (maximum) number of patrons permitted on the site as follows:

 

The use of the development hereby permitted shall be restricted to 4600 patrons at any one time.

 

6.       Include a new condition 1 requiring within three months of the date of the amendment that a patron management plan be submitted and approved as well as a traffic management plan that will read as follows:

 

Within three months of the date of the amended permit, three copies of the following management plans must be submitted to and approved by the Responsible Authority.  When approved, the plans will be endorsed and will then form part of the permit. The plans must include:

 

a)      A Patron Management Plan that outlines:

i)       staffing and other measures which are designed to ensure the orderly arrival and departure of partons

ii)      signage to be used to encourage responsible off-site patron behaviour

iii)     the training of staff in the management of patron behaviour

iv)     staff communication arrangements

v)      measures to control noise emissions from the premises

 

b)      A Traffic Management Plan that is generally in accordance with that submitted with the application, but modified to include:

i)       the location of all areas onsite to be used for staff and patron parking

ii)      specification of staff numbers adequate to enable efficient operation of car parking areas onsite

iii)     the number and location of all onsite security staff

iv)     the means by which the direction of traffic and pedestrian flows to and from car parking areas will be controlled onsite

v)      measures to discourage patron car parking in the surrounding road network.

vi)     measures to preclude staff parking in designated patron car parking areas

vii)    staffing and other measures to ensure the orderly departure and arrival of patrons especially any large groups departing at closing time

viii)   servicing of the drainage and maintenance of car parking areas.

 

7.       Include the following Conditions (commencing at 29) under new subheading VicRoads Conditions:

29. Before development works commence, amended plans must be submitted to and approved by the Roads Corporation. When approved by the Roads Corporation, the plans may be endorsed by the Responsible Authority and will then form part of the permit. The plans must be drawn to scale with dimensions and two copies must be provided. The plans must be generally in accordance with the submitted plans  and annotated as but modified to show:

i.    i). The northern access be modified in order to provide exit only. Entry shall be prohibited by;

a)  Installation of no entry signs to be located at the crossover, facing the RDZ1

b)  Design of the crossover to a sufficient angle to prohibit vehicles from entering.

ii.   the southern access being modified in order to prohibit right hand turn movements from the site.  Right hand turn movements from the site shall be restricted by;

a)  Installation of 'left turn only' signage facing exiting traffic.

b) Installation of a splitter island within the crossover.

30. Before the use approved by this permit commences the northern access be modified in order to provide exit only. Entry shall be prohibited by;

a.   Installation of no entry signs to be located at the crossover, facing the RDZ1

b.   Design of the crossover to a sufficient angle to prohibit vehicles from entering

c.   Installation of 'left turn only' signage

d.   Installation of a splitter island within the crossover, as approved by the Roads Authority by condition 1.

31. The crossover and driveway are to be constructed to the satisfaction of the Roads Corporation and/or the Responsible Authority and at no cost to the Roads Corporation prior to the commencement of the use hereby approved.

32. Prior to the commencement of the use hereby approved, the access lanes, driveways, crossovers and associated works must be provided and available for use and be:

a.   Formed to such levels and drained so that they can be used in accordance with the plan.

b.   Treated with an all-weather seal or some other durable surface.

33. Driveways must be maintained in a fit and proper state so as not to compromise the ability of vehicles to enter and exit the site in a safe manner or compromise operational efficiency of the road or public safety (eg. by spilling gravel onto the roadway).

34. The Car Parking Management Plan forming part of the planning permit approval


Add the following note to the end of the permit:

The proposed development requires the construction of a crossover. Separate approval under the Road Management Act for this activity may be required from VicRoads (the Roads Corporation). Please contact VicRoads prior to commencing any works.

 

 


Ordinary Council Agenda                                                                        Tuesday 21 November 2017

 


 


Ordinary Council Agenda                                                                                              Tuesday 21 November 2017

 


Ordinary Council Agenda                                                                                              Tuesday 21 November 2017

 


Ordinary Council Agenda                                                                                              Tuesday 21 November 2017

 



Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

6.1.3    165 - 195 O'Herns Road, Epping - Removal of Native Vegetation (in conjunction with a proposed subdivision)

File No:                                  716886

Attachments:                        1        Locality Maps

2        Tree removal plan   

Responsible Officer:           Director Planning & Major Projects

Author:                                  Principal Planner   

 

APPLICANT:                         Alliance Business Park Pty Ltd

COUNCIL POLICY:              22.10     River Redgum Protection Policy

ZONING:                               Comprehensive Development Zone Schedule 2

OVERLAY:                            Development Contributions Plan Overlay Schedule 4

Development Plan Overlay Schedule 14

Rural Floodway Overlay

REFERRAL:                          Department of Environment, Land, Water and Planning

OBJECTIONS:                      None

RECOMMENDATION:         That Council approve the application

Report

EXECUTIVE Summary

The application seeks the removal of native vegetation in conjunction with a broader subdivision being considered under separate application.  The site, subdivision layout and areas for vegetation retention are largely established through the approved development plan for this area – the Cooper Street Employment Area Development Plan (CSEADP).  The Development Plan was initially approved by Council on 16 October 2007, and a number of amendments have been approved since.

The application was not required to be advertised as the vegetation removal is considered to be generally in accordance with the approved Development Plan.  The application was referred to the Department of Environment, Land, Water and Planning who offered no objection to the proposal subject to conditions being included on any permit issued.

Although for native vegetation removal only, the application achieves a balance with respect to all the relevant considerations including provision of open space, vegetation retention, road alignment and linkages, creek reserve, future public transport corridor/reserve and associated open space, development contributions, employment creation and subdivision layout.  The vegetation removal, in conjunction with the separate subdivision will also enable the provision of the highly important Edgars Road connection between O’Herns Road and Cooper Street.

A satisfactory level of compliance with the Whittlesea Planning Scheme has therefore been achieved and it is recommended that a planning permit be issued.

SITE AND SURROUNDING AREA

The site is on the southern side of O’Herns Road, about 800m east of the Hume Freeway.  It is rectangular in shape with a frontage of 404 metres, average depth of 776 metres and overall site area of 31.22ha (see Attachment 1).

It presently contains two dwellings (farmhouses) and associated farm related sheds and other farm structures, with two existing points of access to O’Herns Road.  Edgars Creek runs through the land diagonally at the rear of the site, whilst the future Wollert public transport corridor dissects the north eastern corner.

The site is part of the Cooper Street Employment Area, which is bounded by the Hume Freeway to the west, Yale Drive to the east, O’Herns Road to the north and Cooper street to the south.

Land to the west is presently a developing industrial estate (Alliance Business Park), land to the south similarly developing (Northpoint Enterprise Park), and the land to the east is vacant with construction of an approved subdivision to commence shortly for a similar industrial estate development (ConnectNorth at 135 O’Herns Road) in accordance with the applicable CSEADP.

The site is also the subject of an application for subdivision that is concurrently being considered and will need to be consistent with the applicable CSEADP.

restrictions and easements

The land is formally described as Crown Portion 8 Section 4 Parish of Wollert, as contained in Registered Title Volume 09189 Folio 311.  The title contains no covenants or restrictions that affect the proposed subdivision or vegetation removal, and the land contains no easements.

Proposal

The proposal seeks to remove a total of 48 native trees (including 34 River Red Gums) to facilitate the subdivision and future development of this designated employment land.  Of the 48 trees proposed to be removed only eight have a ‘moderate’ retention value, and the balance have a retention value of either ‘low’ or ‘none’ (see Attachment 2).  Notably of the 34 River Red Gum trees to be removed, eight are assessed as ‘moderate value’ and 26 assessed as “low-value’.

There are approximately 26 indigenous trees including River Red Gums that will be retained within an open space reserve, many of which contain a low-moderate rating, whilst no trees on site were afforded a ‘high value’ rating.  The location of the reserve has been determined to enable the retention of the better trees, and to retain trees and patches of native vegetation where possible, pre-determined by the CSEADP.

Public Notification

Advertising of the application is exempt as it is generally in accordance with the approved Development Plan.

REFERRALS

The application was required to be referred to the Department of Environment, Land, Water and Planning (DELWP) pursuant to the Whittlesea Planning Scheme.

DELWP provided a response indicating that it does not object to a permit being granted subject to the inclusion of conditions on any permit issued.


 

planning assessment

State Planning Policy Framework

 

Clause 12.01-1 - Protection of biodiversity

 

This clause has the objective to assist the protection and conservation of Victoria’s biodiversity, including important habitat for Victoria’s flora and fauna and other strategically valuable biodiversity sites.

 

Clause 12.01-2 - Native Vegetation Management

 

This clause seeks to achieve no net loss in the contribution made by native vegetation to Victoria’s biodiversity.  The strategy to achieve this is to apply the risk-based approach to managing native vegetation as set out in Permitted clearing of native vegetation – Biodiversity assessment guidelines.

 

The proposal is being considered in conjunction with a proposed subdivision and associated road infrastructure.  The vegetation removal has been minimised and offsetting will be required.

 

Local Planning Policy Framework

 

Clause 22.10 - River Red Gum Protection Policy

 

Clause 22.10 of the Whittlesea Planning Scheme relates to Council’s River Red Gum Protection Policy.  This policy applies to the protection of River Red Gums located in urban and rural areas.  The objective of this policy is “to ensure that the development of urban and rural areas takes into account the presence, retention, enhancement and long term viability of Red Gums in urban areas.”  The policy states that:

 

§  The intrinsic value of River Red Gums be recognised in establishing character and identity in urban and rural areas.

§  Urban development be designed to take into account the presence, retention and long term viability of River Red Gums.

§  Generally only those trees independently assessed as presenting a danger to people and property should be removed.

§  Where feasible, areas of significant River Red Gum regeneration be protected in any development proposal.

§  The awareness of developers and land owners to the significance, value and potential benefits of the trees be increased.

 

When assessed against the relevant decision guidelines of this policy, the proposed removal of the River Red Gum trees is considered satisfactory having regard to the intended layout and use of the employment land as outlined within the CSEADP.  It is considered consistent with the objectives and guidelines of this policy, noting that offsets are to be required as a condition of any permit issued.

 

Zone and Overlay Provisions

Comprehensive Development Zone Schedule 2 (CDZ2)

 

In the Comprehensive Development Zone, the Schedule recognises the strategic importance of the Cooper Street Employment Area as a major employment node, comprising a diverse range of businesses, industry and commercial uses.  It does not trigger the need for a planning permit for removal of vegetation.

 

Development Contributions Plan Overlay (Schedule 4 – Cooper Street Employment Area Development Contributions Plan)

 

No development contributions are payable in association with vegetation removal, and are addressed as part of the application process for the subdivision itself.

 

Development Plan Overlay (Schedule 14 – Cooper Street Employment Area Development Plan)

 

The CSEADP is the approved Development Plan for the area and any application must be consistent with this plan.  The tree removal and retention is considered to be consistent with the CSEADP.

 

Particular Provisions

 

Clause 52.17 – Native Vegetation

 

Pursuant to Clause 52.17 of the Whittlesea Planning Scheme, planning approval is required to remove, destroy or lop native vegetation, on land that has an area greater than 0.4 hectares.

 

Victoria's biodiversity assessment guidelines were introduced in December 2013, and seek to ensure that there is no net loss in the contribution made by native vegetation to Victoria's biodiversity when considering applications for removal.

 

This objective is achieved through the planning system using a risk-based approach that relies on an offset system.  The key strategies for achieving no net loss at the permit level are:

·    avoiding the removal of native vegetation that makes a significant contribution to Victoria's biodiversity

·    minimising impacts to Victoria's biodiversity from the removal of native vegetation

·    where native vegetation is permitted to be removed, ensuring it is offset in a manner that makes a contribution to Victoria's biodiversity that is equivalent to the contribution made by the native vegetation to be removed.

The steps that have been taken during the design of the development to ensure that impacts on biodiversity from the removal of native vegetation have been minimised include:

·    the retention of a habitat corridor along Edgars Creek

·    designing the proposed subdivision to retain trees and patches of native vegetation where possible

The application included a detailed Biodiversity Assessment that addresses key ecological values identified within the study area including native grasslands, indigenous trees (including native vegetation patches), endangered and vulnerable species (including Matted Flax-lily, Golden Sun Moth, Growling Grass Frog).  DELWP is a mandatory referral authority for the application and has advised that it does do not object subject to the inclusion of conditions on any permit issued.

The (Commonwealth) Environment Protection and Biodiversity Conservation Act 1999 (EPBC Act) applies to developments and associated activities that have the potential to significantly impact on Matters of National Environmental Significance (MNES) protected under the Act.

The proposed vegetation removal and associated subdivision required referral to the Commonwealth Minister for the Environment that is being undertaken separately.  This is beyond the scope of the Planning Permit process, however, the recommendation includes that a note be included on the permit to that effect, to confirm that requirement.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

The proposal has been assessed against the relevant policies and provisions of the Whittlesea Planning Scheme, including Clauses 22.10 (River Red Gum Protection Policy) and 52.17 (Native Vegetation Removal), as well as applicable zone and overlays.  The proposal achieves compliance with the CSEADP and will assist in facilitating the future subdivision and associated employment land, and creation of infrastructure (including the connection of Edgars Road through the land to O’Herns Road) as envisaged by the Development Plan.   It is therefore recommended that the application be supported subject to appropriate conditions, including the provision of suitable offsets.

 

Recommendation

THAT Council resolve to approve Planning Application No. 716886 and issue a Permit for the removal of native vegetation at 165 to 195 O’Herns Road, Epping in accordance with the endorsed plans and subject to the following conditions:

Compliance with endorsed plan

1.       No native vegetation, other than that shown on the endorsed plan, is to be destroyed, felled, lopped, ring barked or uprooted, without the consent of the Responsible Authority.

Vegetation to be suitably marked

2.       The vegetation nominated for removal must be suitably marked prior to the commencement of any works and an inspection arranged with an appropriate Council Officer to verify that the vegetation marked accords with this permit.

Tree to be inspected by zoologist

3.       Prior to the removal of any vegetation, all trees to be removed must be inspected by a zoologist or a suitably qualified person to the satisfaction of the Responsible Authority to determine the presence of animals living or nesting in the trees. Should any animal be detected, reasonable steps must be taken to capture and relocate such animals as recommended by the zoologist.

Consulting arborist to supervise works

4.       A consulting arborist must be employed to supervise works which may impact upon trees marked for retention on the approved plan.

Supervision of vegetation removal by Council officer

5.       Prior to any arboricultural works, the applicant must contact Council’s Parks and Open Space Manager to arrange for an appropriate officer to be present on site to supervise the vegetation removal works. At the completion of the works, the applicant is to arrange for the appropriate Council officer to inspect the site to ensure compliance with the planning permit.

Contractor to be suitably qualified

6.       The contractor appointed to undertake the works must be suitably qualified and experienced and must hold appropriate insurances to the satisfaction of the Responsible Authority.

Time Limit

7.       The permit for native vegetation removal and/or pruning expires if it is not commenced and completed with two years after the issue of the permit.

Before the permit expires or within six months afterwards, the owner or occupier of the land to which it applies may ask the Responsible Authority for an extension of time.  The Responsible Authority may extend the time within which the use or development or any stage of it may be started or any stage of it is to be completed.

Department of Environment Land Water and Planning (Conditions 8 to 11)

8.       Before works start, the permit holder must advise all persons undertaking the vegetation removal and works on site of all relevant conditions of this permit.

9.       In order to offset the removal of 3.828ha (2.140ha patch and 24 scattered trees) of native vegetation approved as part of this permit, the applicant must provide a native vegetation offset that meets the following requirements and is in accordance with the Permitted clearing of native vegetation – Biodiversity assessment guidelines and the Native vegetation gain scoring manual:

The general offset must:

•     contribute gain of 0.012 general biodiversity equivalence units

•     be located within the Port Phillip and Westernport Catchment Management Authority boundary or City of Whittlesea municipal district

•     have a strategic biodiversity score of at least 0.152

The specific offset for Matted Flax-lily must:

•     Secure and protect in perpetuity the 16ha New Gisborne offset site identified by Credit Register Broker Vegetation Link in the Alternative Offset Strategy Approach provided by Biosis 2/10/17.

10.     Before any native vegetation is removed, evidence that an offset has been secured must be provided to the satisfaction of the Responsible Authority.  This offset must meet the offset requirements set out in this permit and be in accordance with the requirements of Permitted clearing of native vegetation – Biodiversity assessment guidelines and the Native vegetation gain scoring manual.

General offset evidence can be either:

•     a security agreement, to the required standard, for the offset site or sites, including a 10 year offset management plan.

•     a credit register extract from the Native Vegetation Credit Register.

Specific Offset evidence will be:

•     a certified BushBroker credit register site as evidence the 16ha New Gisborne offset site has been secured and protected in perpetuity.

11.     Prior to native vegetation removal, an approved Matted Flax-lily Translocation Plan is to be implemented to the satisfaction of the Responsible Authority, in consultation with DELWP.

 

 

 


Ordinary Council Agenda                                                                        Tuesday 21 November 2017

 


 


Ordinary Council Agenda                                                                                              Tuesday 21 November 2017

 


 


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

6.1.4    67 & 115 Trawalla Avenue Thomastown - Removal of Reservation Status and Easements

File No:                                  716537

Attachments:                        1        Locality Maps

2        Application plans   

Responsible Officer:           Director Planning & Major Projects

Author:                                  Manager Development Assessment   

 

APPLICANT:                         Melbourne Water Corporation

COUNCIL POLICY:              N/A

ZONING:                               Part - Industrial 1 Zone

Part - Special Use Zone 1

OVERLAY:                            Development Contributions Plan Overlay 3

Environmental Significance Overlay 3

Land Subject to Inundation Overlay

REFERRAL:                          Melbourne Water

                                                Yarra Valley Water

OBJECTIONS:                      Two

RECOMMENDATION:         That Council approve the application

Report

EXECUTIVE Summary

The application seeks to remove the reserve status from the drainage and sewerage reserve on the land at 115 Trawalla Avenue to facilitate a boundary realignment in order to correct previous works and land use that projected beyond title boundaries at 67 Trawalla Avenue, Thomastown.  It is also proposed to remove part of the drainage and sewerage easements from 115 Trawalla Avenue.

 

The application was advertised, which resulted in two objections being received, a submission from a neighbouring Council and no objection from service authorities.  Concerns raised related to the loss of public waterway corridor land, future management and maintenance of the land, response to the relevant sections of the planning scheme and the impact on the ability to appropriately revegetate and rehabilitate the land.

 

The proposal demonstrates a satisfactory level of compliance with the relevant provisions of the Whittlesea Planning Scheme and on this basis, it is recommended that Council approve the application and that a Notice of Decision to grant a Planning Permit be issued.


 

SITE AND SURROUNDING AREA

Subject site and Background

 

The subject site is comprised of two properties, being 67 and 115 Trawalla Avenue, Thomastown with a combined area of approximately 3.34ha (refer attachment 1).

 

The property at 67 Trawalla contains a number of buildings and hardstand area used for parking and storage in association with a large scale meat business.  Works have previously occurred at this site for the provision of car parking and warehouse buildings that have extended beyond the title boundaries.  The use and development of these projects have been considered under separate retrospective applications.

 

The property at 115 Trawalla provides a buffer between the commercial site and the Merri Creek to the west and south.  This site is designated as a Drainage and Sewerage Easement Reserve on title and is largely clear of vegetation other than grass, shrubs and weeds along the creek corridor.

 

Surrounding Area

 

The subject site forms part of a small industrial pocket bounded by the Merri Creek to the west, the Metropolitan Ring Road to the south, the Hume Freeway to the east and a quarry to the north.

 

There are a variety of businesses located within the pocket, however a large proportion form part of and operate in conjunction with the meat business that occupies 67 Trawalla Avenue, primarily then stretching north along Trawalla Avenue.

restrictions and easements

There are no restrictions on either title forming part of the subject site, however drainage and sewerage easements are dispersed throughout both properties, whilst 115 Trawalla also contains a drainage and sewerage reserve status on title.

Proposal

The application proposes to remove the reserve status from the title to enable a boundary realignment to ensure that all use and development of 67 Trawalla Avenue is appropriately located within the boundaries of the site.  Reserve status will be retained on the balance of the ultimate site at 115 Trawalla and the subsequent boundary realignment will also facilitate a planning scheme amendment to correct the zoning anomaly that will be created as a result of the boundary realignment.

In association with these changes, it is proposed to remove drainage and sewerage easements from 115 Trawalla Avenue.

Public Notification

Advertising of the application has resulted in two objections being received and a further submission raising points that should be considered in the assessment of the application.  A response to these grounds is provided within the discussion section of the report and they can be summarised as follows:

·        Inappropriate removal of waterway corridor reservation and re-subdivision

·        Inappropriate removal of land designated as part of the Marran Baba Merri Creek Parklands

·        Inconsistency with ESO and Merri Creek Development Guidelines

·        Inconsistency with the Whittlesea Planning Scheme MSS

·        Implications on future management of the land and lack of consideration of alternative options

·        Loss of public land

·        Impact on the ability to revegetate and rehabilitate the land along the creek

REFERRALS

The application was referred to both Melbourne Water and Yarra Valley Water as service authorities who have a direct interest in the land due to the drainage and sewerage reserve status that affects the property at 115 Trawalla and is subject of this application.

Both authorities responded indicating that they had no objection to the proposal subject to the inclusion of conditions on any permit issued.

PLANNING CONSIDERATIONS

State and Local Planning Policy Framework

Clause 12.04-1 ‘Environmentally sensitive areas’ seeks to protect and conserve environmentally sensitive areas that includes amongst other locations, the Merri Creek.

Clause 12.05-1 ‘River corridors’ seeks to protect and enhance the significant river corridors of metropolitan Melbourne.

Clause 21.05-1 ‘Environmental Assets’ seeks to protect environmental assets and landscape values, as well as improve the environmental waster quality and the health of rive and creek waterways.

 

Zoning

Industrial 1 Zone

Planning approval is not required within the Industrial 1 Zone as the reserve status does not extend into the land affected by this zone.

 

Public Use Zone 1

Planning approval is not required within the Public Use Zone 1 to remove a reserve status.

 

Overlays

Development Contributions Overlay (Schedule 3)

Development contributions are not applicable for an application to remove a reserve status.

 

Environmental Significance Overlay (Schedule 3)

Planning approval is not required to remove a reservation status under this overlay.

 

Land Subject to Inundation Overlay

Planning approval is not required to remove a reservation status under this overlay.

 

Particular Provisions

Clause 52.02 Easements, Restrictions and Reserves

Planning approval is required pursuant to Clause 52.02 of the Whittlesea Planning Scheme to remove a reserve status under Section 24A of the Subdivision Act 1988.

The Responsible Authority must consider the interests of affected people when assessing any application under this provision.

ASSESSMENT AGAINST THE WHITTLESEA PLANNING SCHEME

An application to remove a reserve status and easements has limited considerations within the planning scheme, the primary one of which is to consider the views of affected parties.

Whilst this application has come about as a result of building works being undertaken and extending beyond the title boundaries, these works have been reviewed under separate applications and the considerations are more limited here to whether the reserve status and easements should be removed.

It is noted that the status is being removed to facilitate a boundary realignment to accommodate works that have already been undertaken and that both service authorities directly linked with the reserve status and easements have not objected to the proposal, one of which being the owner and applicant.  It is also noted that the balance land post realignment of the boundary will maintain a reserve status as well as its public ownership and public use zoning.

The resulting modification to the boundary following the changes to the reserve status will see a reduction in width at the northern end by approximately 20m that extends along the western boundary, whilst no major change is proposed at the southern and eastern ends, other than a small extension around the building.  Other than at a couple of squeeze points, setbacks from the creek are well in excess of 30 and will be maintained as such.

Concerns have been raised within the objections regarding access for maintenance, however Melbourne Water who are both the owner and public land manager, are responsible for maintenance and have indicated no objection to the proposal.  Moreover, access would still be available across 67 Trawalla Avenue for service authorities.

A large area of 1.315 ha will be maintained for revegetation, rehabilitation and use towards its contribution as part of the Marran Baba Merri Creek Parklands.  It is also noted that requirements have been imposed for revegetation and rehabilitation as part of the development permits for this currently degraded area.  Through these improvements to the creek corridor adjacent to this site, the objectives of the Environmental Significance Overlay (Schedule 3) will be advanced.

Response to Objector Concerns

A majority of the objectors concerns have been responded to above, however more specifically:

·        Inappropriate removal of waterway corridor reservation, re-subdivision, loss of public land and Inappropriate removal of land designated as part of the Marran Baba Merri Creek Parklands

There is a loss of public land as part of this application, however a substantial area of more than 1.3ha will be maintained along the creek corridor which in most parts is well in excess of 30m from the creek. 

The floodplain will not be affected due to the elevated nature of the area being amalgamated with the industrial site and substantial improvements are required to the area under separate permit.

Topographically, a trail along the eastern side of the creek is highly unlikely due to the steepness both south east and north of the site.  Moreover, there is no reduction in width at the south eastern end that forms an existing squeeze point.

·        Inconsistency with ESO and Merri Creek Development Guidelines and Inconsistency with the Whittlesea Planning Scheme MSS

There is no development proposed as part of this application and consideration with respect to the built form has been provided within the respective applications for buildings and works.  The area is currently degraded, baron and weed infested, and through rehabilitation and revegetation forming a requiring of a separate permit, the area will be significantly improved.

·        Implications on future management of the land and lack of consideration of alternative options

As noted above, the public land manager is also the owner of the land and applicant for this proposal.  They have therefore considered their options with respect to the best possible outcome when balancing all considerations including future maintenance.

·        Impact on the ability to revegetate and rehabilitate the land along the creek

As noted above, the change in boundary as a result of removing the reservation status does not affect the ability to revegetate and rehabilitate the land along the creek and due to the circumstances which have led to this application, the area will benefit from revegetation and rehabilitation in the short term that may not have otherwise occurred.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

The application has only been proposed to facilitate a boundary realignment in order to correct previous works and land use that projected beyond title boundaries at 67 Trawalla Avenue, Thomastown.  The primary consideration in this application is that of the views of affected parties and in this instance, the owner and public land manager as well as the servicing authorities have raised no concerns.

 

Concerns raised by objectors have also been considered in the assessment and fairly balanced.  The application will not change the nature of the land along the waterway through ultimate retention of more than 1.3ha ensuring that a majority of the concerns are managed.

 

The proposal achieves a satisfactory level of compliance with the Whittlesea Planning Scheme and as such, it is recommended that a Notice of Decision to grant a Planning Permit be issued.

 

Recommendation

THAT Council resolve to approve Planning Application No. 716537and issue a Notice of Decision to Grant a Planning Permit for the removal of the reserve status from the whole of the drainage and sewerage reserve on TP894040K and removal of that part of the drainage and sewerage easements (created on LP51413) within Lot 1 on TP894040K as affects any part of Lot 1 on PS 735195H except those parts of Lot 1 on PS 735195H designated E-3 and E-5, on the land at 67 & 115 Trawalla Avenue, Thomastown in accordance with the endorsed plans and subject to the following conditions:

1.       The Plan of Subdivision submitted must not be altered or modified unless with the written approval of the Responsible Authority.

2.       The plan of subdivision submitted for certification under the Subdivision Act 1988 must be referred to the relevant authority in accordance with Section 8 of that Act.

Melbourne Water conditions

3.       Pollution and sediment laden runoff shall not be discharged directly or indirectly into Melbourne Water’s drains or waterways.

4.       Prior to Certification, the Plan of Subdivision must be referred to Melbourne Water, in accordance with Section 8 of the Subdivision Act 1988.

Time Limits

5.       In accordance with the Planning and Environment Act 1987, a permit for development which requires the certification of a plan of subdivision or consolidation under the Subdivision Act 1988 expires if:

a)      the plan is not certified within two years of the issue of the permit; or

 

b)      the development or any stage is not completed within 5 years of the certification of the plan of subdivision or consolidation under the Subdivision Act 1988.

Before the permit expires or within six months afterwards, the owner or the occupier of the land to which it applies may ask the Responsible Authority for an extension of time. The Responsible Authority may extend the time within which the development or any stage of it is to be started or the development or any stage of it is to be completed or within which a plan under the Subdivision Act 1988 is to be certified.

 


Ordinary Council Agenda                                                                        Tuesday 21 November 2017

 


 


Ordinary Council Agenda                                                                        Tuesday 21 November 2017

 



Ordinary Council Agenda                                                                                              Tuesday 21 November 2017

 



Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

6.1.5    WHITTLESEA PLANNING SCHEME AMENDMENT C204- PLENTY VALLEY TOWN CENTRE STRUCTURE PLAN

File No:                                  193260

Attachments:                        1        Site Context Plan

2        Structure Plan- Development Framework Plan

3        Project Timeline

4        Amendment C204- Zoning Plan

5        Submission Summary Table   

Responsible Officer:           Director Planning & Major Projects

Author:                                  Senior Strategic Planner   

 

Report

EXECUTIVE Summary

At the Council meeting held on 21 March 2017, Council resolved to note the updated Plenty Valley Town Centre Structure Plan (the Structure Plan) and to prepare and exhibit Amendment C204 which implements the Structure Plan into the Whittlesea Planning Scheme.

The Structure Plan is a key project being undertaken in line with the Council Plan to provide for a consistent approach to the development of the Plenty Valley Town Centre (the Town Centre) over the next 20 plus years. The Structure Plan aims to make the Town Centre a more vibrant, attractive and accessible place. It is the output of extensive background reporting and two stages of community consultation held in recent years.

Amendment C204 proposes changes to the Whittlesea Planning Scheme to enable the Structure Plan to become a statutory planning document and implemented in the Planning Scheme to guide the future development of the area.

Amendment C204 was publicly exhibited from 30 June to 7 August 2017. A total of nine submissions were received to the Amendment from landowners and government agencies. This report summarises the content of the submissions received and provides an officer response.

Given the complexity of some of the concerns raised by stakeholders, a number of the submissions could not be resolved at this stage. Some of the issues are competing and may affect other landowners should they be agreed to. It is standard practice is to refer these submissions which cannot be easily resolved to an independent Planning Panel to provide an independent forum for submitters to be heard in an informal, non-judicial manner.

It is important to continue to progress the Amendment to provide for the timely application of an overlay to collect developer contributions and comply with the requirements of Ministerial Direction 15 in respect to Planning Scheme Amendment timeframes and associated Ministerial exemption.

Therefore in accordance with standard practice, it is recommended that Council request that the Minister for Planning appoint an Independent Planning Panel to consider unresolved submissions made in relation to proposed Amendment C204. This will enable the Panel Hearing dates to be re-scheduled which is anticipated to be in early 2018. It is recommended that Council authorise officers to negotiate and resolve submissions where possible prior to the Panel Hearing to be held in early 2018, consistent with the strategic intent of the Structure Plan and the recommendations outlined in this report. 

FURTHER INFORMATION

This report was presented to the Council meeting held on 10 October 2017 and was deferred to enable Officers to provide additional information.

The resolution to defer the item included a number of directions which have been actioned by officers. Table 1 provides a summary of these directions and an officer response in respect to the action taken.

Table 1: Summary of Council Resolution and Officer Response

Resolution

Officer Response

Convene a meeting between Public Transport Victoria (PTV), Transport for Victoria (TFV) and Council for the purpose of attaining a firm commitment to deliver no less commuter car spaces than the current 800 located at South Morang train station.

The Director of Integrated Place Transport Planning at Transport for Victoria (TfV) has accepted an invitation to meet with Council and discuss their submission to Amendment C204 and in particular the issue of commuter car parking at the South Morang Train Station. This discussion can be held in the context of continuing discussions in respect to resolving submissions prior to a Planning Panel and need not hold up a resolution to request the appointment of the Planning Panel.

Convene a meeting with representatives of Friends of South Morang (FOSM) and any affected residents for the purpose of resolving their concerns

 

A meeting has been organised between officers and representatives of Friends of South Morang (FOSM) to discuss the remaining outstanding concerns in their submission. Advice received from FOSM is that their most significant concerns have been resolved. This discussion can be held in the context of continuing the discussions in respect to resolving submissions prior to a Planning Panel and need not hold up a resolution to request the appointment of the Planning Panel. Further, consultation will continue to occur with FOSM and residents during the detailed planning of local road connections and the Route 86 tram extension in the future.

Officers facilitate a forum to inform Council about the following three matters.

 

Held on 1 November 2017.

Issues relating to the Infrastructure Contribution Plan and inform Council of any risk to Council in relation to using the soon to be defunct Developer Contribution Plan (DCP) whilst we transition into the future with the Infrastructure Contribution Plan (ICP) scheme.

 

The risk of not applying the Developer Contribution Plan Overlay (DCPO) on an interim basis is that contributions will not be collected until the new infrastructure contributions system is finalised by the State Government and a subsequent amendment to the Whittlesea Planning Scheme is approved. This may take some time and could result in a significant amount of contributions would be foregone. This would be inequitable to landowners who have already voluntarily contributed to infrastructure. 

How local road connection safety and traffic issues are to be addressed.

 

A number of significant changes have been made to the proposed road network to address safety and traffic issues as part of the preparation of the Structure Plan. Further, consultation will continue to occur with residents during the detailed planning of local road connections in the future.

The current version of the draft PVTC for the purpose of informing Councillors about the changes, the obligations and reasons for progressing to panel prior to resolution of all objections.

 

Council has a statutory obligation to consider submissions and request the appointment of a Planning Panel within 40 business days of the close of submissions. Council has received an exemption to provide additional time to consider submissions however it is important that the Amendment progresses in a timely manner. Further, the nature of the submissions means that it is not possible to resolve them in their entirety as some issues are competing or may affect other landowners.

That officers undertake every avenue and make every effort to work with submitters to resolve all outstanding issues, that referring issues to a Planning Panel be utilised only as a matter of last resort.

 

Further consultation and discussion is occurring with submitters in an effort to resolve as many issues as possible. Please note as detailed in the report, it will not be possible to resolve all issues as some raise issues which are competing or issues which subsequently affect other landowners should their recommended changes be supported. As per normal practice, further discussion will continue to occur prior to the Planning Panel.

Council support an amendment to the South Morang Drainage Strategy to pipe sections of the Heaths Court drain south of McDonalds Road.

 

The following direction has been inserted into the Structure Plan as noted in Attachment 6:

Support a review of the South Morang Drainage strategy to investigate piping sections of the Heaths Court Drain south of McDonalds Road, where appropriate.

INTRODUCTION

The Structure Plan applies to the Plenty Valley Town Centre and provides a framework for the development of the Town Centre over the next 20 plus years (refer to Attachment 1 and 2). The plan aims to make the Town Centre a more vibrant, attractive and accessible place and identifies a number of transformative projects to deliver upon the vision.

The plan is the product of extensive background reporting and consultation with the community over a number of stages (refer to Attachment 3).

A key aim of the Structure Plan and Amendment C204 is to consolidate the existing range of planning controls and documents applying to parts of the Town Centre into an overarching statutory framework to provide for a consistent vision and co-ordinated approach to development in the Town Centre.

Amendment C204 was publicly exhibited from 30 June 2017 to 7 August 2017. The content of the submissions received and officer responses are outlined in the Notification section of this report.

The purpose of this report is to discuss the outcomes of the public exhibition process for Amendment C204 and provide next steps.

PROPOSAL

Amendment C204 proposes changes to the Planning Scheme to enable the Structure Plan to become a statutory planning document to guide the future development of the area. In order to do this, the amendment proposes the Structure Plan become an Incorporated Document in the Whittlesea Planning Scheme.

The Amendment rezones land in the Town Centre to Activity Centre Zone (ACZ) and introduces a new schedule (Schedule 2 to the ACZ) which outlines the land use and development controls for Town Centre (refer to Attachment 4 for Zoning Map). The proposed zoning recognises the different precincts outlined in the Structure Plan and provides for specific land uses and development guidance for each precinct.

The Amendment also introduces a Development Contributions Plan Overlay to collect contributions towards infrastructure required to support the Town Centre and a Parking Overlay to manage parking in the Town Centre.

The Amendment also seeks to remove the existing Development Plan Overlays (DPO) to ensure that there is no duplication of planning controls and deletes a number of other redundant planning controls including Schedule 7 to the Design and Development Overlay and Clause 22.15 (South Morang Major Activity Centre Policy).

Overall, the Amendment will provide for a consistent and co-ordinated vision for development, greater certainty and clarity for investment, and facilitate additional housing and employment opportunities in the Plenty Valley Town Centre.

NOTIFICATION AND CONSULTATION

Amendment C204 was placed on public exhibition between 30 June and 7 August 2017 to affected landowners, prescribed Ministers and relevant government authorities. Notices were sent extensively to residents in and surrounding the Town Centre. Notice of the Amendment was also placed in the Whittlesea Leader and Victorian Government Gazette.

Drop-in information sessions were held for residents requiring further information and meetings with other stakeholders were undertaken upon request.

At the conclusion of the public exhibition period, nine submissions were received and are summarised in the table at Attachment 5 with accompanying officer responses and recommendations. Key precinct wide concerns have been grouped and discussed in the Key Issues Discussion section of this report.

Submissions which cannot be resolved must be referred to an independent Planning Panel, convened by the Minister for Planning. There are a number of submissions which have not been resolved and as such, this report recommends that the unresolved submissions be referred to an independent Planning Panel for consideration. Further, the report recommends that officers be authorised to continue discussions with submitters to resolve issues prior to the Planning Panel hearing, consistent with the strategic intent of the Structure Plan and the officer recommendations outlined in this report.

DISCUSSION OF KEY ISSUES

Below is a discussion of the key precinct wide issues which were raised in the submissions received and an officer recommendation. A summary of the submissions where the issues were raised is included at Attachment 5.

1.  Incorporated Document versus Reference Document

Amendment C204, exhibited the Structure Plan as an Incorporated Document. Incorporated documents are planning documents which are required for the proper functioning of the planning scheme and decision-making. They carry the same legal weight as other parts of the scheme.


 

A submission requests the Structure Plan be deleted as an Incorporated Document as:

it has not been drawn as a piece of subordinate legislation or for use as a regulatory purpose and contains uncertain concepts sought to be applied as mandatory considerations assessing development applications.”

The submission proposes that the Structure Plan be a Reference Document. A Reference Document provides background information to assist in understanding the context in which the planning provision (ie. Schedule 2 to the ACZ) has been framed. It does not carry the same weight as other parts of the planning scheme.

‘Planning Practice Note 13: Incorporated and Reference Documents (PPN13)’ provides guidance in respect to when a document should be incorporated or be a reference document.

It is acknowledged that the Structure Plan contains a range of information in respect to the development of the Town Centre some of which is not related or essential to planning decisions (i.e. specific actions).

However, the Structure Plan contains important information which is needed to guide the exercise of discretion by the Responsible Authority when assessing development proposals.

In particular, for undeveloped parts of the Town Centre the Structure Plan provides a framework for the development of these precincts including the movement network, tree retention and public realm nodes.

It is recommended that additional clarity be provided in the Structure Plan document so as to clarify how it is to be interpreted for the purposes of decision making.

It is recommended that the manner which the information contained in the Structure Plan required for decision making is incorporated into the planning scheme be reviewed. In this respect, it is considered that incorporating all or part of the Structure Plan into the planning scheme is consistent with PPN13.

Should the Structure Plan be referred to as a ‘Reference Document’ in Schedule 2 to the ACZ it is noted that some changes will need to be made to the Schedule 2 to the ACZ to add additional information to the plans which are contained in the Structure Plan.

Officer Recommendation:

·    Review the manner which the information contained in the Structure Plan required for decision making is incorporated into the Planning Scheme and make changes to Schedule 2 to the ACZ if required.

·    Add an additional section into the Structure Plan to provide clarity as to how the document is to be interpreted for the purposes of decision making.

·    Refer the matter to an independent Planning Panel.

 

2.  Deletion of the Development Plan Overlay (DPO)

A key component of Amendment C204 is the deletion of the Development Plan Overlay (DPO) from land to which the Structure Plan applies.

Planning Practice Note 56: Activity Centre Zone (PPN56) provides guidance in respect to the application of the ACZ in town centres. PPN56 states:

“as much as possible, the ACZ should be used to remove the need for additional overlays to be applied at the centre…. Overlays that are generally appropriate to be incorporated into the ACZ include the Design and Development Overlay, Incorporated Plan Overlay and Development Plan Overlay.”

A key aim of the Structure Plan and Amendment C204 is to consolidate the existing range of planning controls and documents (such as Development Plans) applying to parts of the Town Centre into an overarching statutory framework to provide for a consistent vision and co-ordinated approach to development in the Town Centre.

The Amendment proposes that the DPO and associated Development Plans will be replaced by the schedule to ACZ and the Structure Plan as an incorporated document.

Two submissions were made in respect to this issue. Scentre Group requested that the DPO and the existing South Morang Development Plan be retained for their land. Environmental Resources Management Australia Pty Ltd submitted that some of the detailed content of the 360 McDonalds Road Development Plan should be retained.

The preparation of the Structure Plan drew on a range of resources including existing Development Plans with the aim to create a co-ordinated plan, consistent across the Town Centre. A further review of the South Morang Development Plan and 360 McDonalds Road Development Plan could occur to consider whether any further changes can be made consistent with the objectives of the Structure Plan, to improve the consistency between the existing Development Plans and Structure Plan.

The DPO is proposed to be removed as it duplicates and conflicts with the provisions of the draft Schedule 2 to the ACZ and the Structure Plan. The retention of an existing DPO would undermine the Structure Plan document and Schedule 2 to the ACZ. It would create a duplication and conflict of planning controls that would defeat the purpose of preparing an overarching Structure Plan and statutory framework for the entire Town Centre.

It is recognised that for large development sites there may be a need to undertake more detailed planning to guide development and respond to the range of issues applying to complex development sites and proposals. These issues may include design principles and interface treatments, site coverage and density, tree retention and landscaping, movement networks and staging of development. It is important that such planning documents do not conflict with or directly compete with the provisions of the Structure Plan document and Schedule 2 to the ACZ. They must complement and sit below the Structure Plan in a hierarchy of planning documents.

Therefore, it is recommended that if further detailed planning guidance is required for large development sites that it be undertaken as a Master Plan document which is required to be prepared generally in accordance with Schedule 2 to the ACZ and the Structure Plan. A clause in Schedule 2 would outline the matters to which the Master Plan may provide guidance for.

This is a consistent approach to Schedule 1 of the ACZ which applies to the Epping Central Metropolitan Activity Centre. The Environmental Resources Management Australia Pty Ltd submission supports this approach.

It is considered that for this planning exercise that the sub-precincts in Precinct 3 (Central Shopping Precinct) should be realigned to consolidate the Scentre Group land holding into consolidated sub-precincts to provide consistency of controls and facilitate master planning.

Officer Recommendation:

·    Review the South Morang Development Plan to consider any further changes, consistent with the objectives of the Structure Plan, to provide greater consistency between the existing Development Plan and Structure Plan.

·    Include a clause in Schedule 2 to the ACZ to enable a master plan to be prepared for development precincts which implements and is generally in accordance with Schedule 2 to the ACZ and the Structure Plan.

·    Amend the decision guidelines in Schedule 2 to the ACZ to have regard for any master plan prepared and approved in accordance with the schedule.

·    Amend the sub-precincts in Precinct 3 to consolidate Scentre Group land holding into the same sub-precinct.

·    Refer the matter to an independent Planning Panel.

 

3.  Application of the Development Contributions Plan Overlay

The application of the Development Contributions Plan Overlay (DCPO) is critical to ensure that future developments make a contribution to the infrastructure items identified in the Structure Plan. These items are necessary to support the development of the Town Centre.

The State Government is in the process of reforming and implementing a new Infrastructure Contributions system across development settings including greenfield growth areas and strategic development areas such as the Plenty Valley Town Centre. Whilst, this matter has been resolved for greenfield areas, the criteria and levy for strategic development areas is yet to be defined through a Ministerial Direction for strategic development areas.

Amendment C204 exhibited the Structure Plan which includes a section on Infrastructure Contributions Plan (ICP) which identifies infrastructure items which could be subject to a future ICP. The section has been drafted consistent with the recommendations of the Standard Development Contributions Advisory Committee Report 2: Setting the Levies. The section provides the framework to implement an ICP once the Ministerial Direction for strategic development areas is finalised.

In the meantime, whilst the levies for strategic development areas are being finalised, it is considered appropriate to apply the DCPO to enable development to proceed and ensure a contribution is collected towards infrastructure items identified in the Structure Plan. The DCPO would ultimately be replaced with an Infrastructure Contributions Plan Overlay (ICPO) upon the issue of a Ministerial Direction for strategic development areas and the approval of a subsequent planning scheme amendment to incorporate the Infrastructure Contributions Plan (ICP).

This approach has been adopted in the interim in other similar Amendments applying to urban renewal precincts such as Fisherman’s Bend (Amendment G16) and Macaulay (Amendment C295 to Melbourne Planning Scheme).

It is recommended that no change be made to the Amendment and that this issue be referred to an independent Planning Panel.

Officer Recommendation:

·    No change recommended to the proposed Amendment.

·    Refer the matter to an independent Planning Panel.

4.  Route 86 Tram Extension

The extension of the Route 86 tram route is identified in the Structure Plan as a ‘transformative project’. Transport for Victoria submitted that any potential future extension would be subject to a future business case assessment and successful funding bid and therefore the extension should be noted as ‘potential’ in the Structure Plan. Given, the extension has not been committed to, or funded, this requested change is considered acceptable.

The Structure Plan identifies a preferred route for the tram along Plenty Road, Bush Boulevard, McDonalds Road and Ferres Boulevard.

The Structure Plan also identifies an alternative route north of McDonalds Road along Civic Drive. A submission from Friends of South Morang outlined an objection to the inclusion of the alternative route. It is accepted that this route can be removed from the plan to avoid confusion. However, the route will be subject to future feasibility studies where a number of route options will be explored and it is recommended that options which provide for a transport interchange with the South Morang Train Station and maximise residential catchments should be explored.

Transport for Victoria also requested that the image in Figure 14 be updated. It is proposed that the image be amended to show a train reflecting the existing public transport connections in the Town Centre.

Officer Recommendation:

·    Update the Structure Plan to delete the alternative tram route from the figures and to note that the route will be investigated in more detail as part of future feasibility studies.

·    Update the Structure Plan to note the tram extension as being ‘potential’ and subject to feasibility studies.

·    Update the image in Figure 14.

 

5.  Built form and development controls

The built form controls in Schedule 2 to the ACZ and the Structure Plan have been developed through a comprehensive process as part of preparing the Structure Plan. The Structure Plan has been prepared in accordance with the process outlined in PPN58: Structure Planning for Activity Centres and Built Form Controls developed and implemented in accordance with PPN60: Height and Setback Controls for Activity Centres.

A submission raised concern with the level of detail proposed to apply in respect to built form controls and suggested that the controls have not been strategically justified.

The built form controls have been derived from a built form, character and future land use needs analysis undertaken as part of the Background Report and a detailed built form analysis presented in the draft Structure Plan. The background review considered existing built form and planning controls (such as existing Development Plans). The exhibited Structure Plan and ACZ schedule simplify these controls in accordance with the ACZ template provided for in Ministerial Direction No. 1 Form and Content of Planning Schemes. The controls are important for ensuring high quality built form outcomes in the Town Centre including the activation of streets and creation of a high quality public realm. It is considered that the proposed controls are well supported by strategic justification.

Nevertheless, it is considered appropriate to review the manner in which the built form controls have been drafted in the amendment documentation to ensure they are legible, clearly able to be interpreted and applied and achieve the outcome intended by the Structure Plan. In particular, there is an opportunity to simplify the application of concepts such as key corner buildings, key marker buildings, gateways, landscaping buffer and setbacks.

Officer Recommendation:

·    Review the drafting of built form controls to ensure they are legible, clearly able to be interpreted and applied and achieve the outcome intended by the Structure Plan.

·    Refer the matter to an independent Planning Panel.

 

6.  Civic Drive Extension and Local Street Connections

The extension of Civic Drive and connections to local streets are considered vital for a permeable and connected street network and have been foreshadowed since the earliest planning of the Mill Park North and Activity Centre area. They were included in the South Morang Activity Centre Overall Development Plan, 1998 and other more recent documents including the South Morang Development Plan, 2009.

The connections of Peyton Drive and Stillman Drive to the Town Centre will provide for improved pedestrian and vehicle connectivity for local residents. As part of earlier consultation a number of residents raised concerns in respect to traffic and safety impacts. In response a number of changes were made which were reflected in the exhibited version of the Structure Plan.

Given this issue, an extensive area of residential properties south of the Structure Plan area were notified of the proposed Amendment C204 including those who raised the issue in the earlier consultation process. No submissions were received from residents although the issue was raised by the Friends of South Morang (FOSM) in their submission. FOSM indicated that they are happy with the changes to Civic Drive however that the traffic calming devices may only be a stop gap measure.

As part of the detailed planning of future development and the Civic Drive extension, further analysis of the traffic impacts of development on local streets will need to be undertaken and the streets and intersections designed accordingly. It is considered that this provides an appropriate balance between protecting the amenity of residents and access to and around the Town Centre.

It is recommended that the principles guiding the future local road connections with Civic Drive be reviewed to ensure that they appropriately address the matters which need to be considered as part of future planning for these connections.

Officer Recommendation:

·    Review principles outlined in the Structure Plan guiding the future local road connections with Civic Drive.

·    Refer the matter to an independent Planning Panel.

NEXT STEPS

In accordance with the Planning and Environment Act 1987, Council must consider the submissions received and either change the Amendment in the manner requested, refer the submission to an independent Planning Panel or abandon the Amendment.

It is recommended that Council resolve to request the Minister for Planning to appoint an independent Planning Panel to consider the unresolved submissions. The role of a a Planning Panel is to provide an independent forum for submitters to be heard in an informal, non-judicial manner.

Where changes have been recommended by Council officers, these can be dealt with as part of any Council submission to the Planning Panel.

It is important to progress the Amendment to provide for the timely application of the an overlay to collect developer contributions and comply with the requirements of Ministerial Direction 15 in respect to Planning Scheme Amendment timeframes and the associated Ministerial exemption.

During the Panel hearing and the period in the lead up to the hearing, Council officers will continue to work with submitters to reach a resolution on outstanding issues generally in accordance with the officer recommendations outlined in the submission summary table. To this end, it is recommended that Council authorise officers to negotiate with submitters to resolve issues where possible to limit the matters to be considered at a panel hearing. 

Tentative dates for the panel hearing were pre-set for December 2017 however will now be rescheduled for 2018. It is important that Council resolve to appoint the Panel so the Panel Hearing dates can be schedule.

Following the hearing, the Planning Panel will prepare a report with recommendations for the planning authority (Council) to consider as part of the adoption of the Amendment.

CRITICAL DATES

Date

Key Milestone

2013

Commencement of Project

May-June 2014

Stage 1 Consultation

August 2015

Background Report finalised

February 2016

Draft Structure Plan endorsed for consultation

March-April 2016

Stage 2 Consultation

February 2017 

Council resolve to note updated Structure Plan and commence Amendment C204

June-August 2017

Exhibition of Amendment C204

October 2017

Council meeting to consider submissions

November 2017

Council meeting to consider submissions

Early 2018

Independent Panel Hearing

Policy strategy and legislation

The Amendment is being processed in accordance with Ministerial Direction 15: The Planning Scheme Amendment Process. An exemption has been sought since Council has not resolved to appoint a panel within 40 days since the close of the exhibition period on 7 August 2017 as directed by the Ministerial Direction. The exemption enables Council to consider the submissions received to the Amendment. It is important that Council continues to progress the Amendment to best comply with the Direction and timeframes it provides for.

 

The Amendment implements the following Council policies and strategies:

·    Council Plan - Shaping Our Future

·    Social and Affordable Housing Policy and Strategy

·    Environmental Sustainability Strategy

·    Open Space Strategy.

 

The Amendment also implements State and Local planning policies and strategies in respect to Activity Centre planning and the development of the Plenty Valley Town Centre (South Morang Activity Centre). In particular, the Amendment implements the objective to:

To establish Plenty Valley Town Centre as a higher order centre servicing the existing and future population growth in the south-eastern half of the City.

The amendment is consistent with Plan Melbourne 2017-2050. Plenty Valley is identified as an activity centre (South Morang) in this plan. The implementation of the Plenty Valley Town Centre Structure Plan supports a number of policies identified in Plan Melbourne 2017-2050 including:

·        Policy 1.2.1 Support the development of a network of activity centres linked by transport

·        Policy 1.2.2 Facilitate investment in Melbourne’s outer areas to increase local access to employment

·        Policy 2.1.2 Facilitate an increased percentage of new housing in established areas to create a city of 20-minute neighbourhoods close to existing services, jobs and public transport

·        Policy 2.5.2 Provide a range of housing types in growth areas

·        Policy 3.2.1 Improve roads in growth areas and outer suburbs

·        Policy 3.2.2 Improve outer-suburban public transport

·        Policy 3.3.1 Create pedestrian-friendly neighbourhoods

·        Policy 3.3.2 Create a network of cycling links for local trips

·        Policy 4.3.1 Promote urban design excellence in every aspect of the built environment

·        Policy 5.1.1 Create mixed-use neighbourhoods at varying densities

·        Policy 5.1.2 Support a network of vibrant neighbourhood activity centres.

 

The amendment is supportive of State and local policies and strategies in respect to Activity Centre planning and the development of the Plenty Valley Town Centre (South Morang Activity Centre).

The amendment has been prepared in accordance with State Government requirements for activity centre planning. The planning scheme controls have been prepared in accordance with the State Government Planning Practice notes which are designed to provide ongoing advice about planning schemes, as well as a range of planning processes and topics.

In particular, the Structure Plan and amendment is consistent with the requirements of:

·        PPN5: The Parking Overlay

·        PPN56: Activity Centre Zone

·        PPN58: Structure Planning for Activity Centre Zone

PPN60: Height and Setback Controls for Activity Centres.

Links to the CoUNCIL Plan

Council Priority                    Planning and Infrastructure

Future Direction                   Places and spaces to connect people

Theme                                   Planning our space

Strategic Objective              Urban design helps build our connection to place, the natural environment and the community

The Structure Plan and Amendment C204 provides a strategic plan consistent with the objectives of the Council Plan to guide the development of the Town Centre over the next 20 years. The plan aims to improve the design and amenity of the Town Centre and provide the infrastructure required to support it. Features such as River Red Gums, viewlines to Quarry Hills, open space areas and civic spaces are incorporated into the plan to build the connection to place and community. The plan focuses on using good urban design to improve the public realm and to create places where people want to live, work and visit.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

Amendment C204 to the Whittlesea Planning Scheme has been prepared to incorporate and

implement the land use and built form strategies within the Plenty Valley Structure Plan area.

Amendment C204 was publicly exhibited from 30 June 2017 to 7 August 2017. A total of nine submissions were received to the Amendment. A number of the submissions could not be resolved in respect to issues including:

·    Whether the Structure Plan document is an Incorporated Document or a Reference Document.

·    Deletion of the Development Plan Overlay on land owned by Scentre Group.

·    Land uses controls in sub-precinct 4b and Precinct 5.

·    Built form controls in sub-precinct 4b and Precinct 5.

·    Application of the Development Contributions Plan Overlay (DCPO).

The resolution of a number of these issues in their entirety is not possible since they are competing or may affect other landowners should the changes be agreed to. Therefore, the Panel provides the process for Council to present a preferred form of the Amendment considering all the submissions received.

It is important to continue to progress the Amendment to provide for the timely application of the DCPO and comply with the requirements of Ministerial Direction 15 in respect to Planning Scheme Amendment timeframes and associated Ministerial exemption.

It is recommended that Council request that the Minister for Planning appoint an independent Planning Panel to consider unresolved submissions made in relation to the proposed Amendment. This will enable the Planning Panel hearing dates to be re-scheduled which is anticipated to be in early 2018.

Specifically it is recommended that Council resolve to:

·    Request the Minister for Planning appoint an independent Planning Panel to consider unresolved submissions made in relation to proposed Amendment C204 to the Whittlesea Planning Scheme.

·    Authorise officers to continue discussions to seek resolution of unresolved submissions prior to an independent Planning Panel hearing, consistent with the strategic intent of the Structure Plan and officer recommendations contained in the body of this report and Attachment 5.

·    Make changes to the Amendment documentation to reflect the specific officer recommendations contained in the body of this report and Attachment 5 and present the amended Amendment documentation as the preferred form of the Amendment to the purposes of the Panel hearing.

·    Advise relevant landowners, submitters, and external agencies of Council resolutions.

 

RECOMMENDATION

THAT Council resolve to:

1.       Request the Minister for Planning appoint an independent Planning Panel to consider unresolved submissions made in relation to proposed Amendment C204 to the Whittlesea Planning Scheme.

2.       Authorise officers to continue discussions to seek resolution of unresolved submissions prior to an independent Planning Panel Hearing, consistent with the strategic intent of the Structure Plan and officer recommendations contained in the body of this report and Attachment 5.

3.       Make changes to the Amendment documentation to reflect the specific officer recommendations contained in the body of this report and Attachment 5 and present the amended Amendment documentation as the preferred form of the Amendment to the purposes of the Panel hearing.

4.       Advise relevant landowners, submitters, and external agencies of resolutions above.

 


Ordinary Council Agenda                                                                                              Tuesday 21 November 2017

 


Ordinary Council Agenda                                                                                              Tuesday 21 November 2017

 


Ordinary Council Agenda                                                                        Tuesday 21 November 2017

 


Ordinary Council Agenda                                                                                              Tuesday 21 November 2017

 


Ordinary Council Agenda                                                                        Tuesday 21 November 2017

 


 


 


 


 


 


 


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

6.1.6    Proposed Amendment to the Whittlesea Planning Scheme- 1470 Plenty Road, Mernda

File No:                                  164388

Attachments:                        1        Location Plan

2        Mernda Strategy Plan extract

3        Mernda Regional Recreation Reserve Masterplan extract

4        Concept Intersection Design   

Responsible Officer:           Director Planning & Major Projects

Author:                                  Senior Strategic Planner   

 

Report

EXECUTIVE Summary

The development of Mernda Regional Recreation Reserve and Mernda Aquatic and Indoor Sports Centre are important projects for the Mernda community as part of the implementation of the Mernda Strategy Plan (MSP).

Part of the site at 1470 Plenty Road, Mernda, has been identified in the MSP as being required to provide road access to the Mernda Regional Recreation Reserve and land for the Mernda Aquatic and Indoor Sports Centre. The road access will ultimately extend Everton Drive to Plenty Road and connection with Station Lane on the east side of Plenty Road. Part of the remaining balance of the site is proposed to form part of the Mernda Regional Recreation Reserve. The land is currently privately owned and vacant.

Council must acquire the land in order to facilitate the Mernda Aquatic and Indoor Sports Centre project. To date, the land has not been able to be secured through negotiation. Further, the land owner has no immediate plans to develop the property.

In order to compulsory acquire the land, a Public Acquisition Overlay (PAO) must be applied to identify that the land is proposed to be acquired for public purposes. The application of the PAO to the land requires an amendment to the Whittlesea Planning Scheme. The amendment will be publicly exhibited and the land owner notified.

Once the PAO has been applied, the land can be acquired in accordance with the Land Acquisition and Compensation Act 1986. The land cannot be compulsory acquired until the PAO applies to the land.

Therefore, it is recommended that Council resolve to commence a Planning Scheme Amendment to apply the PAO to the land required for road and open purposes on the site at 1470 Plenty Road, Mernda.

PURPOSE

The purpose of this report is to seek a Council resolution to commence a Planning Scheme Amendment to apply a Public Acquisition Overlay (PAO) to part of the property at 1470 Plenty Road, Mernda. The report recommends Council seeks authorisation from the Minister for Planning to formally prepare and exhibit the Amendment.


 

SUBJECT SITE & SURROUNDS

The subject property is located at 1470 Plenty Road, Mernda (refer to Attachment 1). The property is divided by Plenty Road. The property comprises an area of 1.0849 hectares in total. The property contains a residential dwelling on the east side of Plenty Road. The part of the property containing the dwelling is not subject to the proposed PAO.

The part of the property on the west side of Plenty Road is currently vacant.

The subject site is located within Precinct 3 of the Mernda Strategy Plan (refer to Attachment 2). The site is zoned part General Residential Zone and part Comprehensive Development Zone.

The land is partly affected by the proposed Mernda Regional Recreation Reserve (refer to Attachment 3).

BACKGROUND

The Mernda Strategy Plan (MSP) applies to the subject land. The MSP identifies part of the subject land (on the west side of Plenty Road) as forming part of the Mernda Regional Recreation Reserve. The MSP also identifies that a ‘Collector Road’ (extension of Everton Drive) will intersect with Plenty Road through the subject site. This will form the major road access into the Mernda Regional Recreation Reserve. The intersection will also provide a connection to Station Lane on the east side of Plenty Road through to the Mernda Town Centre. The intersection and road extension will provide an important connection in the road network in Mernda.

Projects including the land for the regional recreation reserve and the construction of the intersection are identified in the MSP Development Contributions Plan (MSP DCP). The land for the intersection is not identified as project in the MSP DCP.

Land will be required from the subject property on both sides of Plenty Road to provide sufficient land for the intersection.

Not all of the subject property will be subject to acquisition. Part of the property on the east side of Plenty Road (containing the residential dwelling) and a small portion in the south-west corner of the site (on west side of Plenty Road) are not required for these projects and therefore are not proposed to be acquired.

The Mernda Regional Recreation Reserve Master Plan provides a framework for the development of the recreation reserve. All land for the reserve has been acquired by Council except for the subject site.

The master plan identifies that the subject site is required for part of the aquatic centre/ indoor recreation centre and the extension of Everton Drive which will provide access to the reserve from Plenty Road.

Acquisition of the land is considered critical for the development of the recreation reserve and the Mernda Aquatic and Indoor Sports Centre project. Council has commenced consultation with the community with respect to this project which is expected to commence construction from 2020 onwards.

Therefore, it is important that the land is acquired in a timely manner to ensure that the Mernda Aquatic and Indoor Sports Centre project is not delayed. There is also the potential for the intersection works to be co-ordinated with the construction of the Plenty Road duplication project.

Officers have approached the landowner in respect to acquiring the land through negotiation. To date this has not been successful. Further, the land owner has no immediate plans to develop the property. Given the critical nature of the land, it is recommended that Council commence the process to compulsory acquire the land.

The first step in this process is to identify that the land is proposed to be acquired for public purposes through the application of the Public Acquisition Overlay (PAO). Once the PAO has been applied, the land can be acquired in accordance with the Land Acquisition and Compensation Act 1986.

AMENDMENT PROPOSAL

The PAO is the planning tool which used to identify land which is proposed to be acquired for a public purpose.

The proposed planning scheme amendment seeks to apply the PAO to part of the subject site. A PAO overlay will be applied to the land required for road purposes (intersection and road) on both sides of Plenty Road and the land required for open space purposes on the west side of Plenty Road, respectively. The PAO will only be applied to land required for these projects.

NOTIFICATION AND CONSULTATION

The land owner is aware that the subject land is required for a public purpose in accordance with the Mernda Strategy Plan. Discussions have been held with the land owner in respect to the purchase of the subject land by agreement. These discussions have not been successful to date.

The application of the PAO will enable the land to be acquired in accordance with the Land Acquisition and Compensation Act 1986. Discussions can continue to occur with land owner whilst the process of applying the PAO is underway.

The proposed Amendment will be required to be exhibited in accordance with s19 of the Planning and Environment Act 1987. The land owner will be notified of the proposed Amendment as part of the exhibition.

Further, the Land Acquisition and Compensation Act 1986 requires that notice be given to the land owner should the land be acquired. 

DISCUSSION

Without application of the PAO, Council is unable to acquire the subject site. The PAO will identify that part of the land is proposed to be acquired by Council for road purpose and open space purposes.

The land required for open space will reflect the amount of land identified in the MSP and MSP Development Contributions Plan.

The land required for the road purpose will reflect the design of Everton Drive and Plenty Road intersection which affects the subject property on both sides of Plenty Road (refer to Attachment 4 for concept design). The ultimate intersection design (and consequently land required for acquisition) is subject to the approval of VicRoads.

The PAO also ensures that any use or development of the land which occurs prior to the land being acquired does not prejudice the ultimate use of the land.

The PAO only reserves the land for a public purpose. Upon the land being required for the public purpose, the land is able to be compulsory acquired in accordance with the Land Acquisition and Compensation Act 1986 (the Act).

The Act provides the process for which land is acquired by authorities which includes a requirement for notice to be given that the land is proposed to be acquired, the method for determining the amount of compensation and for the determination of disputes.

CRITICAL DATES AND NEXT STEPS

·    October 2004: Approval of the Mernda Strategy Plan

·    January 2005: Approval of the Amended Mernda Strategy Plan

·    January 2011: Mernda Regional Recreation Reserve Master Plan prepared

·    May 2017: Community consultation on Mernda Aquatic and Indoor Sports Centre

·    Planning Scheme Amendment to apply PAO to subject land

·    Land purchased by agreement or acquired in accordance with Land Acquisition and Compensation Act 1986

·    Construction of Mernda Regional Recreation Reserve and Mernda Aquatic and Indoor Sports Centre

Policy strategy and legislation

The proposed Amendment implements a number of Council policies and strategies including:

·    Council Plan - Shaping Our Future (2017-21)

·    Mernda Strategy Plan (2008)

·    Mernda Strategy Plan Development Contributions Plan (2008)

·    Mernda Regional Recreation Reserve Master Plan (2011)

·    Recreation Strategy (2012)

·    Major Leisure and Facility Strategy (2014)

·    Open Space Strategy (2016)

The proposed Amendment implements a number of local and state planning policies including:

·    Clause 11.04-1 Open Space Planning

·    Clause 21.04-4 Open Space Network

The proposed Amendment is strategically justified in accordance with Ministerial Direction 11 which will be further detailed in the Explanatory Report prepared for the Amendment. The PAO is the most appropriate tool to identify land to be acquired for a public purpose. The subject land has been strategically identified in the MSP for road and open space purposes

 

Links to the CoUNCIL Plan

Council Priority                    Health and Wellbeing

Future Direction                   Health and wellbeing

Theme                                   Healthy community

Strategic Objective              Health and human services are accessible and responsive to the needs and aspirations of all people

 

The application of the PAO to the subject property is critical to facilitating the development of the Mernda Regional Recreation Reserve and Mernda Aquatic and Indoor Sports Centre project. This project is important for the provision of recreational infrastructure for the Mernda community which encourages and provides for a healthy community.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

Part of the subject site at 1470 Plenty Road is required to facilitate the future development of the Mernda Regional Recreation Reserve, Mernda Aquatic and Indoor Sports Centre and provide an important connection in the road network in Mernda.

 

The land is critical for this project as it provides access to the reserve from Plenty Road and contains land identified in the Mernda Regional Recreation Reserve master plan for the Aquatic and Indoor Sports Centre. Negotiations with the landowner for purchase of the land have been unsuccessful, therefore compulsory acquisition is necessary.

 

The first step required to acquire the land is to apply a PAO through an amendment to the Whittlesea Planning Scheme. The PAO will identify that the land is proposed to be acquired for a public purpose. Once the PAO has been applied to the relevant portion of the site, the land is able to be compulsory acquired in accordance with the Land Acquisition and Compensation Act 1986.

 

RECOMMENDATION

THAT Council resolve to seek authorisation from the Minister for Planning to prepare and exhibit an amendment to the Whittlesea Planning Scheme, to apply the Public Acquisition Overlay to part of the land at 1470 Plenty Road, Mernda for road and open spaces purposes.

 


Ordinary Council Agenda                                                                                              Tuesday 21 November 2017

 



Ordinary Council Agenda                                                                                              Tuesday 21 November 2017

 



Ordinary Council Agenda                                                                                              Tuesday 21 November 2017

 


Ordinary Council Agenda                                                                                              Tuesday 21 November 2017

 


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

6.1.7    Climate Ready Whittlesea draft - seeking adoption

File No:                                  194444

Attachments:                        1        Climate Ready Whittlesea Draft   

Responsible Officer:           Director Planning & Major Projects

Author:                                  Sustainability Planning & Strategy Officer   

 

Report

EXECUTIVE Summary

The purpose of this report is to present Council with Climate Ready Whittlesea (draft) for consideration and adoption. Climate Ready Whittlesea:

·    Lays out the projected impacts of climate change on the municipality and provides key actions that will allow Council to better understand and address these risks.

·    Was developed in consultation across the organisation;

·    Has limited immediate financial implications; and

·    Links to the Council Plan Strategic Objective of “… help[ing] our community adapt to the effects of climate change” and to the Environmental Sustainability Strategy (ESS) 2012-2022.

The draft Climate Ready Whittlesea is available as attachment 1 of this report.

Background

Adaptation planning was identified in the ESS as an important part of managing the risks associated with climate change. In 2015 the City of Whittlesea led a Northern Alliance for Greenhouse Action project to develop an Integrated Regional Vulnerability Assessment identifying the key risks and vulnerabilities for the region. A background report was also written in 2016 to identify the latest climate science and the best available localised data on projected impacts for the City of Whittlesea. These two documents formed the basis for development of Climate Ready Whittlesea.

Climate Ready Whittlesea was presented to Council at the 12 September 2017 Council Forum for discussion and feedback. In response to this, changes were made to the draft that broadly:

·    Improved the focus on the importance of measuring outcomes, including a greater emphasis on joining other Councils working on the “How well are we adapting?’ tool as well as measuring our tree canopy cover.

·    Increased the focus on partnerships with local agencies and engagement with the community; and

·    Expanded the background information on what is currently happening within Council.

All changes were reported back to Council via a memo on 23 October 2017.

 


 

THE STRATEGY

The purpose of Climate Ready Whittlesea is to focus on Council’s role in adapting to climate change. As such, it focusses on our assets and services while ensuring that actions have a long-term benefit for our community. The plan does not include the significant amount of work that is already underway. It focusses on the gaps and proposes a set of tangible projects that impact directly on the health and wellbeing of our community and improve the organisations capacity to respond to climate change.

The key themes that came through strongly during internal consultation were:

·    Heat, heatwaves and the Urban Heat Island Effect.

·    Building the resilience of our assets (notably facilities) to extreme events.

·    Advocating for our community where Council is not directly responsible (i.e. National Construction Code and/or biosecurity).

The draft plan has addressed these through seven key actions (refer Attachment 1: section 3.5)

1.   Develop a better understanding of how heat affects our City.

2.   Increase the thermal comfort of dwellings.

3.   Cultivate the City of Whittlesea’s urban forest.

4.   Improve the resilience of our assets and buildings to extreme events.

5.   Identify how climate change will impact on the City of Whittlesea’s biodiversity values.

6.   Advocate for our community.

7.   Build partnerships.

The plan also contains a focus on how success will be measured, a timeline for the implementation of the plan, and how Council plans to include community and other agencies in adaptation planning (refer Attachment 1: section 3.2 – 3.4).

Proposal

That Council adopt Climate Ready Whittlesea.

Consultation

Consultation was undertaken through two avenues. An internal working group was established which met and fed into the process at key points during the development. This group involved representatives from the following departments:

·          Strategic Asset Planning

·          Health and Wellbeing

·          Community Building and Planning

·          City Design and Transport

·          City Presentation

·          Parks and Open Space

·          Major Projects

·          Strategic Planning

·          Corporate Accountability & Performance

·          Economic Development

·          Sustainability Planning

Broader internal consultation was also undertaken in February-March of this year. A series of five internal workshops were run across six key sectors: Community Services and Emergency Management; Infrastructure and Assets; Planning; Industry; and Natural Ecosystems.

Due to the internal focus of the Plan it was established that community consultation on the development was not necessary. To ensure the communities ongoing involvement in climate change adaptation, the Plan includes a section on community participation and an emphasis on the necessity to partner with external agencies and the community in Action 7: Building Partnerships. All projects are also to be planned using the participation and engagement framework templates to ensure the best possible community interaction with the implementation of the Plan.

Financial Implications

Action two of Climate Ready Whittlesea has an immediate financial implication regarding the introduction of an Environmental Sustainable Design (ESD) Local Planning Policy. The introduction of this policy will increase the demands of processing applications requiring an additional resource with specialist knowledge. The reason this item is ahead of the others is due to other factors progressing this item at a faster pace than anticipated;

·    The ESS 2012-22 recommends “achieve[ing] environmental sustainability outcomes in strategic planning…” Due to this, a voluntary referrals system has operated since 2012, and additionally, ESD referrals were included as a requirement within the Epping Precinct Structure Plan. Formalising this municipal wide approach will increase the consistency of this voluntary system across the municipality

·    A current round of Victorian Councils is proceeding with ESD Local Planning Policy amendments in 2018 with support from the Council Alliance for Sustainable Built Environment (CASBE). To date nine Councils have implemented ESD local planning policies through joint amendment processes. Joining this round presents significant efficiencies and cost savings to Council when compared to initiating the amendment as a sole Council.

As a result of these factors, the introduction of an ESD Local Planning Policy is being put forward as a major initiative under the Council Plan Priority Environmental Sustainability in the 18/19 Financial Year. A formalised ESD Local Planning Policy will require an additional specialist resource to:

a.   Build capacity, knowledge and skill of planners to undertake base level ESD assessments

b.   Undertake the technical assessment, review and negotiation necessary for all large scale developments.

It is estimated to cost $62K per annum with the ability to review the position after 3-5 years. This initiative will be considered as part of the budget process.

Other Actions in Climate Ready Whittlesea

There are no other immediate financial implications. Other projects are to be scoped and costed in the 17/18 financial year before proceeding further. Project scoping and costing will be undertaken within existing budget and staffing resources, and will inform any future Financial Resource Requests if relevant. Cost efficiencies will be realised via strengthening collaborative relationships with key research institutions and regional alliances which is a key focus of the draft plan.

Policy strategy and legislation

The strategic context for adaptation planning within the City of Whittlesea comes directly from the Shaping Our Future Whittlesea 2030 Strategic Community Plan and the Council Plan 2017-2022. The strategic objective to “help our community adapt to the effects of climate change” is directly reflected in the Environmental Sustainability Strategy 2012‑2022 (ESS) which states that:

“Council will assess the impacts of climate change within the municipality and adopt appropriate adaptation strategies to reduce the associated risks.”

Adoption of Climate Ready Whittlesea is recognised in the Council Plan Year 1 Action Plan as a 2017/2018 major initiative.

Links to the CoUNCIL Plan

Council Priority                    Environmental Sustainability

Future Direction                   Living sustainably

Theme                                   Sustainable city

Strategic Objective              We reduce greenhouse gas emissions and help our community to adapt to the effects of climate change

Adoption of Climate Ready Whittlesea will allow the organisation to move forward with the identified actions; reducing the risks associated with climate change for both the community and the organisation.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

Climate Ready Whittlesea contains a series of actions that address the impacts of climate change. These actions will support our community and build the institutional capacity to understand how climate change will affect residents and the organisation. The plan strongly aligns to Council’s Strategic Objectives, and is recognised as a major initiative in the Council Plan Year 1 2017/18 Action Plan. It has been developed with thorough internal consultation, and provides detail on how Council is to work with the community on adaptation planning. One action has financial implications for 2018/19 and is being considered for inclusion in the Council Plan. Other actions will be scoped and costed in the current Financial Year, with any financial implications beyond regular budgeting to be identified and alternative funding sources sought.

 

RECOMMENDATION

THAT Council resolve to adopt Climate Ready Whittlesea.

 


Ordinary Council Agenda                                                                        Tuesday 21 November 2017

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Agenda                                                                                              Tuesday 21 November 2017

 

 


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

6.2       Community Services

6.2.1    YouthPlan2030+

File No:                                  160078

Attachments:                        1        YouthPlan2030+ Strategic Plan

2        YouthPlan2030+ Action Plan   

Responsible Officer:           Director Community Services

Author:                                  Family & Youth Planner   

 

Report

EXECUTIVE Summary

YouthPlan2030+ has been developed to provide the strategic framework to guide Council’s future investment in the wellbeing of young people. YouthPlan2030+ is accompanied by a two year Action Plan.  Significant consultations have been undertaken to inform the development of the plan and to review and provide input and feedback on the draft plan.

The delivery of YouthPlan2030+ meets commitments within the Council Plan 2017-2021 and Connect: A municipal plan for children, young people and their families in the City of Whittlesea.

It is proposed that Council adopt YouthPlan2030+ and the accompanying 2018-2020 Action Plan.

Background

YouthPlan2030+ has been developed to provide the strategic framework to guide Council’s future role, actions and investment in the wellbeing of young people. YouthPlan2030+ builds on YouthPlan2030, Council’s previous youth strategy, which was adopted in 2007.

the plan

YouthPlan2030+ is informed by the voice of young people, their parents and sector experts. The plan is also informed by national and international literature and evidence on adolescent development and what constitutes good youth work practice, together with local data. This evidence provides a picture on how young people in the City of Whittlesea are faring, their strengths and vulnerabilities, and indicates opportunities to achieve the best outcomes for young people.

The City of Whittlesea Wellbeing Outcomes Framework for Young People, embedded in the plan, outlines eight domains central to the development of young people. Evidence mapped to the domains highlights areas where young people are vulnerable. This informs the broad areas for action identified under three Focus Areas; Development and transition, Relationships and settings, and Environment and conditions.

This Action Plan outlines flexible approaches to service delivery and resource management to enable adaptive responses to shifts in demands and changing circumstances. 

Following adoption of the plan, it is intended to develop a summary document for YouthPlan2030+, which is simple, concise and accessible to young people.

Proposal

Council adopt YouthPlan2030+ and the accompanying two year 2018-2020 Action Plan.

Consultation

The consultations relating to the development of YouthPlan2030+ have taken two broad forms. The first is consultation that informed the development of the draft plan and the second involved consultation on the draft plan.

The consultations to inform the development of the plan involved The Good Life consultation undertaken in 2016, that surveyed over 450 children, young people and parents on their views of ‘what makes a good life’. In addition, in 2016 Council engaged sector experts to undertake a review of Council’s role and Youth Services practice and programs.

Subsequent feedback received from consultation on the draft plan, including responses from Councillors, was comprehensive and has been considered and incorporated into both the YouthPlan2030+ and the accompanying Action Plan. There is the inclusion of sections on ‘Review of Council’s Role’ drawn from the Service Review by the Expert Panel, and ‘How we work’ that outlines Council’s approach to working with young people, and the model of Council’s Baseline Services for Young People.  The feedback received from Councillors has also been reflected in the Broad Areas for Action and the Action Plan.

Changes have resulted in the report being shorter, more precise and descriptive, and with more representation through diagrams.

Critical Dates

The review and updating of YouthPlan2030 is an action in the Council Plan with identified timelines for this to be completed in 2017-18.

Financial Implications

There are no immediate financial implications for Council.

It is anticipated that the implementation of YouthPlan2030+ through the 2018-20 Action Plan will be undertaken within existing resources, however consideration will need to be given in the future, for resources to meet the demands of growth. Consideration will be given to any relevant external grant opportunities that align to the plan.

Policy strategy and legislation

YouthPlan2030+ builds on YouthPlan2030 adopted by Council in 2007. 

As outlined in the ‘Strategic Context’ section in YouthPlan2030+, the Plan reflects and aligns to the Community Plan, Community Wellbeing Indicators, Community Building Strategy and Connect: A municipal plan for children, young people and their families in the City of Whittlesea

YouthPlan2030+ also outlines Council’s role in this service system and incorporates practice principles arising from the Children Youth and Families Act and the State Government’s Youth Policy: Building Stronger Engagement in Victoria: Youth Engagement Charter.

Links to the CoUNCIL Plan

Council Priority                    Health and Wellbeing

Future Direction                   Health and wellbeing

Theme                                   Healthy community

Strategic Objective              There is a focus on preventative approaches to health issues and health policy

The delivery of YouthPlan2030+ meets commitments within the Council Plan 2017-2021.

YouthPlan2030+ links to the Council Plan through outlining broad areas for action that contribute to health and wellbeing.  It promotes actions to strengthen personal and community safety by addressing attitudes that underpin inequity; unfair treatment and discrimination.  The plan promotes actions to strengthen young people’s engagement with education, employment, training and life-long learning.  It recognises the need to address indicators of stress on families, including harmful gambling, financial stress and work-life balance. The plan highlights opportunities for Council to support the healthy development and wellbeing of young people. 

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

YouthPlan2030+ provides clear direction for Council in its role of Provider, Advocate and Facilitator in relation to services and programs for young people.  It identifies Council’s place in the broader youth sector, and has at its core, actions to support the development and wellbeing of young people. This plan is evidence based and strategically positions Council’s future role, actions and investment in young people.  Importantly, YouthPlan2030+ is informed by the voice of young people, their parents and sector experts.

 

RECOMMENDATION

THAT Council resolve to adopt YouthPlan2030+ and the accompanying 2018-2020 Action Plan.

 


Ordinary Council Agenda                                                                                              Tuesday 21 November 2017

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Agenda                                                                                              Tuesday 21 November 2017

 

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Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

6.3       City Transport and Presentation

6.3.1    ROAD MANAGEMENT PLAN UPDATE

File No:                                  160513

Attachments:                        1        ROAD MANAGEMENT PLAN   

Responsible Officer:           Director City Transport & Presentation

Author:                                  Unit Leader Infrastructure Projects   

 

Report

EXECUTIVE Summary

Council is required to update its Road Management Plan in accordance with the Road Management Act 2004.  The current Road Management Plan dated 28 May 2013 (the Plan) is due for amendment. 

The proposed Road Management Plan has been amended to:

·    Consolidate the pathway hierarchy;

·    Update and expand the performance standards;

·    Update and expand the definition of terms; and

·    Schedule the next review period.

This report advises Council of the results of the public consultation on the proposed Road Management Plan and seeks formal adoption.

Notice of intention to amend the Road Management Plan was advertised in the following publications:

·    The Government Gazette on Thursday 7 September 2017;

·    The Age on Tuesday 5 September 2017; and

·    The Whittlesea Leader on Tuesday 5 September 2017.

No submissions on the proposed Plan were received during the 28 day period from the date the notice was published.

This report recommends the adoption of the revised Road Management Plan (2017), and the advertising schedule to advise the community in the Victorian Government Gazette, newspapers and on Council’s website.


 

Background

The Road Management Act 2004 (the Act) has established a statutory framework for the management of public roads.  The Act applies to road authorities including the City of Whittlesea.  The Road Management Plan (the Plan) is made in accordance with the Act and its purpose is:

a)   To establish a management system for the road management functions of a road authority which is based on policy and operational objectives and available resources; and

b)   To set the relevant standard in relation to the discharge of duties in the performance of those road management functions.

The Road Management Plan sets the inspection and maintenance frequency for local roads and identifies when Council is required to undertake repairs to address faults in the footpath and road networks.  The maintenance of a safe road and footpath network and availability of resources are the primary considerations for setting the defect intervention levels.

Council at its meeting dated 29 August 2017 endorsed a draft Road Management Plan dated 30 June 2017, for the purpose of public consultation in accordance with Section 223 of the Local Government Act 1989.

DRAFT PLAN

The draft Road Management Plan (revision dated 30 June 2017) (Attachment 1) has been prepared in accordance with the Code of Practice for Road Management Plans.  Its contents are arranged in six sections and one appendix as detailed below:

1.   Introduction

Outlines the purpose, key stakeholders, duty of road users, and how it relates with the Community Plan and Asset Management Policy.

2.   Road Asset Description

Provides descriptions of the type of road infrastructure covered under the Road Management Plan.

3.   Road Infrastructure Hierarchy

Provides hierarchy classification of road infrastructure relevant to setting performance standards.

4.   Performance Standards

Specifies the performance standards to ‘inspect, maintain and repair’ public roads.  This is a core part of the Plan which defines the timeliness of Council tasks.  This section is often considered in any civil liability claims against Council relating to road or footpath conditions.

5.   Management System

Outlines the current management system and what is required to be established to help discharge Council’s duty to ‘inspect, maintain and repair’ public roads.

6.   Review of Road Management Plan

Schedules the next review.

7.   Appendix 1 Definitions

Lists words with a technical or ambiguous meaning.

KEY CHANGES

In comparison to the current version adopted by Council on 17 September 2013, the key changes in the draft Plan are:

1.       A reduction in Pathway Hierarchy classifications from three to two

The current pathway hierarchy consists of three categories ranging from one (Very High Pedestrian Service Level) to three (Moderate to Very Low Pedestrian Service Level); however upon consultation with abutting municipalities, the number of hierarchy categories has been condensed to two, and thus aligns with regional standards.

Rationale for the change: In regards to the practical implications of this amendment, all footpaths will continue to be inspected frequently and reported on every two years. Where defects exceed standards in the plan, Category One paths, such as around shopping precincts, commercial areas and public transport interchanges, will be repaired within two working days, with the balance of paths repaired within five working days.  This is in accordance with existing practices.

2.       Update the performance standards (Section four of the draft Plan) having due regard for available Council resources and experience gained in the operation of the current Plan

Rationale for the change: The draft Plan formalises Council’s risk mitigation strategy in relation to the management of road and road-related infrastructure.  Under the Act, the inspection and treatment response times must be deemed reasonably practical, and have been amended in the draft Plan to reflect more closely Council’s ability to meet those standards, considering its available resources.

In regards to practical implications of this amendment, there would be no observable difference in the level of service provided to the community, as the update aligns the draft Plan with current resource allocations and response times achieved.

3.       Update the definitions (Appendix 1 of the draft Plan) having regard to amendments to Acts and Legislation

Words and terms can have varying meanings depending on the context; therefore terms that either can be misinterpreted of have a ‘technical’ meaning are clearly defined in Appendix 1.

4.       Schedule the next review to be carried out between August 2020 and June 2021

The draft Plan dictates that the next Road Management Plan review must commence by 1 August 2020 and be completed by 30 June 2021, unless otherwise directed by the relevant Road Minister or directed by the Council and CEO.

COMMITTEE OF COUNCIL

A Committee of Council, comprising of Mayor Cr Kirkham, Cr Alessi, Cr Pavlidis and Cr Sterjova, was appointed to consider any written submissions received in response to Council’s public notice advertised in the following publications:

·    The Government Gazette on Thursday 7 September 2017;

·    The Age on Tuesday 5 September 2017; and

·    The Whittlesea Leader on Tuesday 5 September 2017.

No submissions were received at the close of the advertising period (3 October 2017 at 12 noon).  A memo was sent to the Committee of Council on Tuesday 24 October 2017, advising that no public submissions were received and the Committee of Council hearing would not be required.

Consultation

A public notice advising of the adoption of the new Plan is required to be placed in a daily circulating newspaper and the Government Gazette.  It is proposed to advertise the adopted Plan in:

·    The Government Gazette on Thursday 30 November 2017;

·    The Age on Tuesday 28 November 2017; and

·    The Whittlesea Leader on Tuesday 28 November 2017.

Policy strategy and legislation

Council have sought public submissions on the draft Plan under Section 223 of the Local Government Act 1989.  Submissions were invited for a period no less than 28 days.  As no submissions were received the appointed Committee of Council has been advised that there is no requirement for the Committee to meet.

Financial Implications

There are no financial implications outside of the current road management and maintenance budgets, as inspection, maintenance and repair levels set within the draft Plan align with current resourcing.

Links to the CoUNCIL Plan

Council Priority                    Organisational Sustainability

Future Direction                   Good governance

Theme                                   Growth and change

Strategic Objective              The changing demographics and needs of our municipality are monitored to provide, facilitate and/or advocate for appropriate services and infrastructure

The review of the draft Plan accords with the Shaping Our Future Council Plan 2017-21, in particular:

·    Organisational Sustainability

Council works sharper and smarter to ensure value for money and continually improves to support our growing and changing municipality.

·    Roads, Access and Public Transport

People can access and use public transport and road networks effectively in accessing jobs, services and recreational activities.

·    Community Safety

Our neighbourhoods and towns are safe and have proactive programs that support and build a safe community.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

The draft Road Management Plan (revision dated 30 June 2017) has been finalised, advertised to the public and is proposed for adoption by Council.

 

RECOMMENDATION

THAT Council resolve to:

1.       Adopt the Road Management Plan (revision dated 30 June 2017).

2.       Advertise Council’s adoption of the Road Management Plan (revision dated 30 June 2017) in the Government Gazette, The Age and the Whittlesea Leader.

3.       Provide a copy of the Road Management Plan (revision dated 30 June 2017) on the City of Whittlesea website – www.whittlesea.vic.gov.au.

 


Ordinary Council Agenda                                                                        Tuesday 21 November 2017

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

6.3.2    INTERSECTION UPGRADE WORKS - LYNDARUM DRIVE / GREAT BROME AVENUE, EPPING

File No:                                  1214665

Attachments:                        1        Collision Diagram

2        Analysis Methodology

3        Options Analysis

4        Examples of Driveways within Roundabouts

5        Availability of On-Street Parking   

Responsible Officer:           Director City Transport & Presentation

Author:                                  Unit Leader Infrastructure Projects   

 

Report

EXECUTIVE Summary

This report responds to a joint letter tabled at the Council meeting held 8 August 2017, concerning Council’s proposal to install a roundabout at the Lyndarum Drive / Great Brome Avenue intersection due to a poor accident record, as part of the 2017/2018 New Works Program.

The intersection is a key thoroughfare for Epping North residents wanting to access the Lyndarum Town Centre, Epping Central and Epping Views Primary School.  There have been six reported casualty crashes (one serious injury crash and five other injury crashes) which have resulted in eight persons being injured in the last five years (reported in VicRoads’ CrashStats data).

To determine the most appropriate road safety application at the intersection, various road safety treatments were assessed and evaluated for effectiveness in reducing accidents and injuries. 

The investigation found that the installation of a roundabout is the most effective option to achieve the safety objective of reducing future harm on the community and recommends that the roundabout be constructed.

BACKGROUND

Due to a higher than desirable crash rate at the intersection of Lyndarum Drive and Great Brome Avenue, Council has allocated funds as part of the 2017/2018 New Works Program to construct a roundabout at this intersection.

At the 8 August 2017 Council meeting, a joint letter was tabled from six residents objecting to Council’s proposal on the following grounds:

·    The proposed roundabout is on a T-intersection with residential driveways entering within the roundabout;

·    The proposed design of the roundabout is disproportionate in size and is too large for this small intersection;

·    The roundabout will eliminate the essential parking spaces for the residents, a necessity offered at the time of purchasing the lots; and

·    Request for the installation of traffic signals as part of the solution to meet the temporary demand in traffic volumes.

 

Council resolved to:

“Receive the joint letter requesting that Council consider the installation of traffic signals as part of a solution to meet the temporary demands of the traffic volumes at the intersection of Lyndarum Drive and Great Brome Avenue, Epping North and that a report be prepared.”

Road Network and Design

The existing T-intersection at Lyndarum Drive / Great Brome Avenue is a key junction in the local road network connecting Epping North residents with the Lyndarum Town Centre, Epping Central (Pacific Epping Plaza) and Epping Views Primary School (currently at approximately 1,500 students).

Both Lyndarum Drive and Great Brome Avenue are both classified as collector roads in Council’s road hierarchy and designed to carry between 6,000 to 8,000 vehicles per day.

The broader road network is still under development, including the upcoming construction of the O’Herns Road duplication, O’Herns Road / Hume Freeway interchange, signalisation of the Epping Road / High Street / Findon Road / O’Herns Road intersection, Edgars Road extension to O’Herns Road and Gateway Boulevard extension.  These developments are expected to reduce the volume of traffic using the intersection, however, the intersection will still remain a key access route for Epping North to the local shopping centres and Epping Views Primary School.

Road Safety

The Lyndarum Drive / Great Brome Avenue intersection has had six casualty crashes (one serious injury crash and five other injury crashes (Attachment 1), which has resulted in eight persons being injured) in the last five years (VicRoads’ CrashStats).  In addition to the crashes listed in CrashStats, residents have advised of eight other unreported crashes at this intersection, including two occurring in recent weeks.  As these recent crashes reported no injuries, they are not included in the CrashStats database.  The crash rate makes this intersection one of the most dangerous intersections within the municipality under Council’s control.

Traffic Conditions

Traffic surveys have been undertaken near the intersection of Lyndarum Drive and Great Brome Avenue.  Summaries are shown in the following table:

Year

Location (House No.)

Vehicles per Day (VPD)

Speed (km/h)

Legal Limit

Average

85th %ile1

Maximum Speed

Lyndarum Drive (near intersection)

2011

106

6,938

50

55

65

Unavailable

2016

106

10,049

50

50

57

111

Great Brome Avenue (near intersection)

2013

22

8,343

50

53

60

Unavailable

2015

22

9,240

50

50

56

99

2016

22

9,368

50

52

59

139

2016

22

9,733

50.

52

59

104

1The 85th%ile speed is the speed at which 85% of vehicles are travelling at or below.

Traffic volumes are above design capacity for a local single lane collector road, approximately 6,000 to 8,000 vehicles per day, and the operating speed is above the posted speed limit of 50km/h.  These factors, along with the unsafe vehicle movements at the intersection, are contributing to the high rate of casualty crashes and require addressing now; even with an expected reduction in traffic volumes back to design levels.

OPTIONS ANALYSIS

The following options have been evaluated to address the road safety issues:

·    Base case option: Maintenance only (no change);

·    Option A: Signage, line marking and road cushions at the intersection;

·    Option B: Modified intersection;

·    Option C: Signalised intersection; and

·    Option D: Roundabout.

Three criteria (road safety, network improvement and financial impact) were used for analysis.  For detailed methodology of each criterion please refer to Attachment 2.

Base case option: Maintenance only (no change)

Base case option: Maintenance only (no change) was used as a comparison option to determine the likely outcome in the absence of an intersection treatment not proceeding.

Criterion 1: Road safety

This option does not address the road safety concerns at the intersection and the existing crash rate of six crashes per five years, remaining.  VicRoads’ guidelines estimate the cost to the community as a result of road trauma, vehicle and property and damage at $361,944 per annum.

 

Maintenance Only

Criterion 1

Road Safety Criteria

Criterion 2

Technical Criterion

Criterion 3

Financial Criteria

No change

Road Safety

Traffic Speed and Volumes

Loss of Parking

Benefit to Cost Ratio

Total Estimated Capital Cost

Base Case Option

Very Poor2

(1.2 injury accidents per year costing $361,944 annually in ongoing injury costs to the community)

Very Poor

Did not progress to Criteria 2 and 3 for further evaluation.

2The existing conditions at the Lyndarum Drive / Great Brome Avenue intersection have resulted in six serious accidents in the last five years costing the community $361,944 per year over this period. Furthermore, history suggests that the crash frequency, crash intensity and injury rates are likely to continue into the future should the project not proceed.

Criterion 2: Network improvement

No changes will be made to the existing road network.

Criterion 3: Financial criterion

The ongoing cost to the community of $361,944 per annum from road trauma and property damage will remain.

 

Option A: Signage, line marking and road cushions

Upgrade the intersection with additional road safety signage, line marking, and install asphalt road cushions on each approach.  A design is shown in Attachment 3.

Criterion 1: Road safety

An upgrade to signage and line marking at the intersection provides minor road safety outcomes for the community, as the increased advanced warning only delivers a 10 percent reduction in crashes at the intersection.

This proposal does little to alleviate the road safety issues experienced at the intersection, as the community could anticipate five casualty crashes (and seven people injured) over the next five years.  The site would therefore remain an Accident Black Spot.

Additionally, the installation of asphalt road cushions on each approach could affect road safety for vehicles in wet conditions or travelling at high speeds; that is, vehicles driving over them in the wet or at high speed, whilst turning the corner, may lose control.

Criterion 2: Network improvement and Criterion 3: Financial criterion

This option did not progress to Criteria 2 and 3 for evaluation.

Signage, line marking and road cushions

Criterion 1

Road Safety Criteria

Criterion 2

Technical Criterion

Criterion 3

Financial Criteria

Road Safety

Traffic Speed and Volumes

Loss of Parking

Benefit to Cost Ratio

Total Estimated Capital Cost

Option A

10 percent crash reduction

Poor3

($38,583 saving per year, however would still expect five crashes and seven people injured over the next five years)

Fair3

Did not progress to Criteria 2 and 3 for further evaluation.

3The upgrade of signage, line marking and asphalt road cushions increases the safety of an intersection by 10 percent. This option would likely reduce accident costs modelled at $38,583 per year and $578,745 of benefit over the 15-year asset life. Under this proposal, the community would still anticipate 5 casualty crashes (and 7 people injured) within the next five years.

Option B: Modified Intersection

The Modified intersection treatment will increase the horizontal deflection along Lyndarum Drive and result in lower speeds, but will do little to reduce the incidents of unsafe turning manoeuvrers within the intersection.  A design is shown in Attachment 3.

Criterion 1: Road safety

A modification to the road alignment along Lyndarum Drive provides some road safety outcomes for the community, as the increased deflection and reduced speeds on Lyndarum Drive will deliver a 40 percent reduction in crashes at the intersection.

This proposal does little to alleviate the road safety issues experienced at the intersection, as the community could still anticipate three to four casualty crashes (and five people injured) over the next five years. The site would therefore remain an Accident Black Spot.

Criterion 2: Network improvement

The installation of a modified intersection will improve speeds only at the intersection on Lyndarum Drive.

The installation of a modified intersection will result in a loss of twelve parking spaces (11 on Lyndarum Drive and one space on Great Brome Avenue).  This will leave a number of properties without access to on street parking, contrary to the recommended 30 metre walking distance prescribed by the Whittlesea Planning Scheme requirements of one parking space for every two households.

Criterion 3: Financial criterion

The modified intersection option has an estimated capital cost of $350,000 and does provide a positive Benefit to Cost Ratio of $10.8 as summarised below.

 

Signals

Criterion 1

Road Safety Criteria

Criterion 2

Technical Criterion

Criterion 3

Financial Criteria

 

Road Safety

Traffic Speed and Volumes

Loss of Parking

Benefit to Cost Ratio

Total Estimated Capital Cost

Option C

40 per cent crash reduction

Fair

($144,778 saving per year, however would still expect three to four crashes and five people injured over the next five years)

Satisfactory

 12 spaces

$10.80

(for every $1)

$350,000

4VicRoads guidelines state that the installation of a modified intersection increases the safety of an intersection by 40 per cent; the difference or reason why a roundabout is 80 per cent and modified intersection is 40 percent is because the modified intersection do little to reduce incidents occurring from right hand turning manoeuvrers, therefore from a road safety perspective is considered inferior to a roundabout. Under this proposal, Council could anticipate three to four casualty crashes (and four to five people injured) within the next five years.

 

Option C: Signalised intersection

Installation of traffic signals at the intersection. A design is shown in Attachment 3.

Criterion 1: Road safety

The installation of traffic signals will reduce the crash rate by 45 percent (VicRoads, 2016). This would not be satisfactory from a road safety perspective as the reduction in crashes is not sufficient and will leave the intersection as an accident black spot with three crashes occurring every five years.

In regards to traffic speeds and volumes, vehicles will slow on approach to a red signal; however, this upgrade does little to reduce east-west approach speeds under a green signal, or the risk of red light runners, therefore from a road safety perspective is considered inferior to a roundabout.

Criterion 2: Network improvement

The installation of traffic signals will improve turning at the intersection as each turn phase will be segregated.

The installation of traffic signals will result in a loss of 16 parking spaces (15 spaces on Lyndarum Drive and one space on Great Brome Avenue.  This will leave a number of properties without access to on street parking, contrary to the recommended 30 metre walking distance prescribed by the Whittlesea Planning Scheme requirements of one parking space for every two households.

Criterion 3: Financial criterion

The signalised intersection option has an estimated capital cost of $450,000 and does provide a positive Benefit to Cost Ratio of 11.4 as summarised below.

 

Signals

Criterion 1

Road Safety Criteria

Criterion 2

Technical Criterion

Criterion 3

Financial Criteria

 

Road Safety

Traffic Speed and Volumes

Loss of Parking

Benefit to Cost Ratio

Total Estimated Capital Cost

Option C

45 percent crash reduction

Fair

($162,874 saving per year, however would still expect three crashes and four people injured over the next five years)

Satisfactory

16 spaces

$11.40

(for every $1)

$450,000

4VicRoads guidelines state that the installation of traffic signals increases the safety of an intersection by 45 per cent; the difference or reason why a roundabout is 80 per cent and traffic signals is 45 per cent is because signals do little to reduce east-west approach speeds under a green signal, or risk of red light runners, therefore from a road safety perspective is considered inferior to a roundabout. Under this proposal, Council could anticipate three casualty crashes (and four people injured) within the next five years.

 

Option D: Roundabout

Install a roundabout at the intersection.  A design is shown in Attachment 3 and examples of existing devices are shown in Attachment 4.

 

Criterion 1: Road safety

The installation of a roundabout provides the highest road safety outcomes for the community as the decrease in vehicle speeds to 25 - 30km/h on all approaches delivers an 80 percent reduction in crashes at the intersection (VicRoads, 2016).

Criterion 2: Network improvement

The installation of a roundabout will improve traffic flows at the intersection as it allows for the free movement of traffic between each leg with priority provided to vehicles on the right.  This will remove delays at the intersection caused by vehicles needing to stop in the through traffic lanes to turn right and permit safe U-turns at the intersection.

There will be a loss of parking at the intersection of eight spaces, however all properties have at least two off-street car parking spaces and one on-street in close proximity to their home (Attachment 5). Traffic engineers have assessed the area and found that sufficient parking is provided within the 30 metre walking distance to meet the Whittlesea Planning Scheme requirements of one parking space for every two households. Parking observations found that there was sufficient parking supply in the area to cater for residential needs.

Criterion 3: Financial criterion

The roundabout upgrade option has an estimated capital cost of $350,000, however provides for a very high Benefit to Cost Ratio of 27.00, as outlined below.

 

Round

about

Criterion 1

Road Safety Criteria

Criterion 2

Technical Criterion

Criterion 3

Financial Criteria

 

Road Safety

Traffic Speed and Volumes

Loss of Parking

Benefit to Cost Ratio

Total Estimated Capital Cost

Option D

80 percent crash reduction

Excellent4

($308,660 saving per year, would still expect one crash and one person injured over the next 5 years)

Very Good3

8 spaces

$27

(for every $1)

$350,000

4VicRoads guidelines state that the installation of a roundabout increases the safety of an intersection by 80 percent, and reduces the speeds to an average of between 25 to 30km/h on all approaches. This option would likely reduce accident costs modelled at $308,660 per year and $4,629,907 of benefit over the 15-year asset life. Under this proposal, Council could anticipate one casualty crash (and one person injured) within the next five years.

Proposal

The detailed evaluation of options against the assessment criteria (detailed above, and contained in Attachment 2), has identified Option D: Roundabout as the most effective road safety treatment option for the upgrade of the Lyndarum Drive / Great Brome Avenue intersection.

The roundabout (Option D) strongly aligns with Council’s strategic goals by increasing road safety, reducing traffic speeds, traffic congestion and minimising the loss of on-street parking.  The project has been evaluated to benefit the community by receiving a Benefit to Cost Ratio of $27.00 worth of benefits received for every $1 invested (Attachment 2), as outlined below.

 

Round

about

Criterion 1

Road Safety Criteria

Criterion 2

Technical Criteria

Criterion 3

Financial Criteria

 

Road Safety

Traffic Speed and Volumes

Loss of Parking

Benefit to Cost Ratio

Road Safety

Option D

80 percent crash reduction

Excellent4

($308,660 saving per year, would still expect one crash and potentially one person injured over the next 5 years)

Very Good3

8 spaces

$27.00

(for every $1)

$350,000

Joint letter specific items

The following table identifies the specific concerns raised by the petitioners in the joint letter received and provides Council Officers’ technical response:

 

Specific Concern Raised

Technical Response

Traffic volumes will decrease once the following roads are constructed:

·      Edgars Road extension;

·      Duplicate Edgars Road;

·      Traffic lights at the intersection of Epping Road and O’Herns Road;

·      O’Herns Road / Hume Freeway interchange; and

·      E6 construction.

The traffic speeds, volumes and crash (accident) rates experienced at the intersection are some of the worst statistics within the municipality; and require immediate action.

Furthermore, the close proximity to the high traffic generators, i.e. Epping Views Primary School (1,500 students), Epping Central / Plaza and Lyndarum Town Centre daily or in peak times, means that the traffic volumes and conditions following the construction of those roads listed would still be at a level where intervention to improve road safety is required.

Roundabouts are usually permanent structures to traffic solutions; we believe that it is not the right solution.

Suggest installation of traffic signals to meet the temporary current traffic volume.

A large intersection treatment such as the installation of a roundabout or traffic signals would be a permanent solution to the current road safety issues currently experienced at the intersection.

The rationale for the installation of a roundabout, over traffic signals, is detailed throughout this report, and provides for the most effective road safety improvement option. The intersection requires a permanent solution to address the safety concerns at the intersection which is in close proximity to the school and town centre.

The proposed roundabout is on a T-intersection with residential driveways entering within the roundabout.

AustRoads guidelines and Council’s Traffic  Engineers technical assessment, combined with historical evidence of engineering practice indicates that a roundabout is more accessible and safer for residents, when compared to having an unsafe Accident Blackspot access point in the middle of an un-signalised or signalised intersection.

Furthermore, as a result of the on-site community meeting, the proposed roundabout design was amended to incorporate off-road bicycle lanes which will maintain nature strip widths, as much as practicable, and provide for the provision of a safe turnaround area where possible to ensure safe ingress and egress of the directly affected resident.

Other examples of driveways entering safely within roundabouts throughout the municipality are shown in Attachment 4.

The proposed design of the roundabout is disproportionate in size and it is apparently too large for this small intersection.

The proposed design accords with AustRoads Guidelines for Roundabout Design on 50km/h roads. Driveway entrances are deemed appropriate within roundabouts, and are safer than that of signals.

 

 

 

 

A roundabout in this location provides a consistent approach to local intersection treatments, as per other roundabouts along Lyndarum Drive and Great Brome Avenue.

As mentioned above, driveway access within a signalised intersection is assessed as being more problematic.

The installation of a roundabout will decrease the value of the adjacent properties.

Impact on streetscape character and property access has been carefully considered as a result of a recent on-site community meeting.

 

The roundabout will, from a road safety perspective, improve local amenity by reducing speed and injury accidents at the intersection. 

The roundabout will eliminate the essential parking spaces for the residents…it will also eliminate and make the existing off-road parking unsafe.

The net-loss of on-street parking of the roundabout proposal is eight spaces lost, when compared to the installation of traffic signals where 16 spaces are lost at the intersection. No off-street parking (within private property) is impacted.

The rationale for the installation of a roundabout over traffic signals has been detailed throughout this report, and is heavily weighted towards road safety improvement by reducing injury accidents.

consultation

Immediately adjacent residents and emergency services, i.e. Country Fire Authority, Victoria Police and Ambulance Victoria, were consulted on this matter in late 2015 and the services that responded both supported a roundabout as the preferred safety option; nine (of ten) residents did not support the roundabout (one resident was supportive).

Several discussions (including an on-site community meeting) with the head petitioner and other signatories on the joint letter was conducted.  Issues of concern relating to the intersections safety record and the benefits and effectiveness of alternative treatments were explained to the petitioners and are detailed in this report.

Furthermore, the proposed roundabout design was amended to incorporate off-road bicycle lanes which will maintain nature strip widths, as much as practicable, and provide for the provision of a safe turnaround area where possible to ensure safe ingress and egress of the directly affected resident.

Financial Implications

The net-community benefit has been evaluated for the provision of alternative options by applying Austroads Traffic Impact Estimation Tool for Small Intersection Projects

This tool delivers a Benefit to Cost Ratio (BCR) that quantifies major benefits and costs to the community, such as:

·          Initial capital investment;

·          Ongoing annual maintenance costs;

·          Reduction in crash costs; and

·          Reduction in road user costs.

The Benefit to Cost Ratio (BCR) received for a roundabout at this location indicates a very high direct benefit for the community of $27 to every $1 invested.  The BCR demonstrates that the roundabout will enhance safety for all road users by reducing traffic speeds and improving traffic movements, and will ultimately result in a reduction in ongoing serious injury accident costs to the community modelled at $308,660 per year, or $4,629,907 over the roundabouts 15-year design life.

The total estimated capital expenditure of the roundabout installation is $350,000.

The initial estimated project budget for PID 2138: Lyndarum / Great Brome Roundabout (prior to detailed design) was $250,000.  The shortfall of funds will be sourced from savings identified within the current New Works Program.

Critical Dates

This project is approved to be delivered in the current New Works Program.  The work is currently on hold pending the result of this Council decision.

Policy strategy and legislation

This project addresses outcomes and / or action items presented in the following Council policies and strategies:

·    Road and Public Transport Plan (2017);

·    Road Safety Strategy (2017);

·    Whittlesea Bicycle Plan (2016); and

·    Integrated Transport Strategy (2012).

 

Links to the CoUNCIL Plan

Council Priority                    Roads, Access and Public Transport

Future Direction                   Accessibility in, out and around our City

Theme                                   Transport

Strategic Objective              The road network responds to our needs in accessing jobs, services and recreational activities

 

This project addresses the strategic outcomes presented in Shaping Our Future: Council Plan 2017 – 2021:

·    Roads, Access and Public Transport: People can access and use public transport and road networks effectively in accessing jobs, services and recreational activities.

·    Community Safety: Our neighbourhoods and towns are safe and have proactive programs that support and build a safe community.

·    Planning and Infrastructure: Council will ensure sustainable, timely and quality development of our municipality while improving the range of recreational opportunities for residents and visitors.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

To address the existing road safety issues and high accident injury rate at the intersection it is recommended that Council proceeds with the installation of a roundabout as the most effective treatment option, as currently planned as part of the 2017/2018 New Works Program.

 

RECOMMENDATION

THAT Council resolve to:

1.       Install a roundabout, as the most effective road safety improvement treatment, for the Lyndarum Drive / Great Brome Avenue intersection in Epping.

2.       Proceed with the construction of a roundabout as part of the delivery of the 2017/18 New Works Program.

3.       Advise all joint letter petitioners and residents in close proximity of Council’s decision on this matter, explaining the road safety improvement reasons for the decision.

 



Ordinary Council Agenda                                                                                              Tuesday 21 November 2017

 



Ordinary Council Agenda                                                                        Tuesday 21 November 2017

 


 


Ordinary Council Agenda                                                                        Tuesday 21 November 2017

 


Ordinary Council Agenda                                                                        Tuesday 21 November 2017

 


 


 


 


Ordinary Council Agenda                                                                                              Tuesday 21 November 2017

 

 


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

6.4       Corporate Services

Nil Reports


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

6.5       Partnerships & Engagement

6.5.1    Council Grants Policy

File No:                                  .

Attachments:                        1        Grants Policy 2017   

Responsible Officer:           Manager Advocacy, Communications & Economic Development

Author:                                  Social Policy and Projects Officer   

 

Report

EXECUTIVE SummarY

This report presents the Grants Policy for Council consideration and adoption. The Grants Policy articulates Council’s commitment to supporting the local community through the administration of grants programs and funding agreements that:

·    contribute to objectives of the Council Plan, Community Plan and/or Council strategic priorities;

·    foster resilient, sustainable, vibrant and connected communities and

·    build the capacity of communities to achieve their goals.

This update of the Grants Policy is an outcome of Council’s Community Building Strategy Objective 1 (2016) and City of Whittlesea Grant Management Review (2012) which required Council Grants Policy be periodically reviewed and updated.

Introduction

The City of Whittlesea has a strong history in supporting the community through the administration of grant programs and funding agreements. Council’s grant programs and agreements aim to support the community’s capacity to be active in the life of the city and contribute to the achievement of positive social, cultural, environmental and economic outcomes. This investment supports Council’s vision of creating vibrant self-sustaining communities together and is an important resource in Council’s community building commitment.

Background

Council initially adopted a Grants Policy in 2014, as a result of the City of Whittlesea Grant Management Review 2012, conducted by Pricewaterhouse Coopers. The audit had identified that Council required, as a high priority an up to date, overarching grants management policy and guidelines as part of an effective, robust and transparent grants management framework.  The review stipulated that the Grants Policy is to be periodically reviewed and updated to ensure this grants management framework remains up to date.

The current review and update of the Grants Policy is an outcome of Council’s commitment to ensuring the transparency, inclusiveness and equity in the distribution of its resources (Community Building Strategy 2016 Objective 1) and part of Council’s endorsed action to improve, align and consolidate all of Council’s grants to community. 

Proposal

The Grants Policy aims to ensure that requests for funding support and the administration of a range of grant programs are managed in a consistent, efficient, transparent and equitable manner.

This updated policy (which would supersede the previous version) maintains adherence to the key principles of the Department of Finance Commonwealth Grant Rules and Guidelines. The update of the Grants Policy resulted in the following improvements;

·    alignment to the City of Whittlesea Community Building Strategy;

·    clear definitions and categories of grants;

·    quick reference to mandatory requirements for the administration of all grants;

·    alignment with the Evaluation Framework and the Policy and Strategy Framework (both in development).

The objectives of the Grants Policy are to:

·    Establish the overarching City of Whittlesea grants policy framework, principles and consistent practice standards for grants administration;

·    Ensure that requests for funding and the distribution of Council resources through grants are managed in a consistent, efficient, transparent and equitable manner;

·    Inform and guide the operational practice of Council staff to administer grant programs and funding agreements.

Consultation

Grant administrators from across Council worked together to review and improve the alignment of the Grants Policy. This working group included staff with responsibilities for the administration of Council grants from Planning and Major Projects, Community Services and  Partnerships and Engagement Directorates.  

The cross-department grants administration working group will continue to support and monitor the consistent implementation of the Grants Policy and the coordination of all Council’s grants to community. 

Financial Implications

In 2016/17 the City of Whittlesea administered 34 community grants, funding agreements and scholarships through which Council invests $1,287,334.00.

Policy strategy and legislation

·    Local Government Act 1989

·    Australian Government, Department of Finance and Deregulation, Commonwealth Grant Rules and Guidelines, Second edition, Financial Management Guidance, no. 3, June 2013

·    Council Plan, City of Whittlesea, 2017

·    Community Plan Shaping Our Future 2030, City of Whittlesea

·    Community Building Strategy City of Whittlesea 2016

All aspects of Council’s grants administration uphold the principles of the City of Whittlesea Community Building Strategy. Council is committed to ensure transparency, inclusiveness and equity in the distribution of Council’s resources (Community Building Strategy 2016 Objective 1). The Grants Policy also aligns to the key principles of the Department of Finance Commonwealth Grant Rules and Guidelines

Links to the CoUNCIL Plan

Council Priority                    Health and Wellbeing

Future Direction                   Inclusive and engaged community

Theme                                   Community connectedness

Strategic Objective              Programs, services and infrastructure encourage social connections and the development of a sense of community

 

Council’s Grants Policy and grants to the community support Council’s vision of creating vibrant self-sustaining communities together and contribute to outcomes in both the Council Plan and Community Plan. Through actively fostering strong, resilient and connected communities, amplifying local community voices and enhancing the capacity of communities and individuals to achieve their goals, grants are an important resource in Council’s community building commitment.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with the relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

The Grants Policy reflects Council’s commitment of supporting the capacity of our communities, to achieve their goals and contribute to the achievement of positive social, cultural, environmental and economic outcomes. It is aligned to Council’s commitment to ensuring the transparency, inclusiveness and equity in the distribution of its resources through the administration of grant programs and funding agreements. This updated version builds on a strong history of community building through grants administration and ensures Council’s grants management framework remains up to date.

 

RECOMMENDATION

THAT Council resolve to adopt the Grants Policy.

 


Ordinary Council Agenda                                                                        Tuesday 21 November 2017

 


 


 


 


 


 


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

6.5.2    Assemblies of councillors report - 21 November 2017

File No:                                  1881989   

Responsible Officer:           Director Partnerships & Engagement 

Author:                                  Governance Officer   

 

Report

EXECUTIVE Summary

To report to Council the records of Assemblies of Councillors in accordance with Section 80A(2) of the Local Government Act.

Background

The Local Government Act 1989 requires records of Assemblies of Councillors to be reported to an ordinary Council meeting and recorded in the minutes of that meeting.

A meeting is an assembly of Councillors if it considers matters that are likely to be the subject of a Council decision or the exercise of a Council delegation and the meeting is:

·    A planned or scheduled meeting that includes at least half the Councillors and a member of Council staff; or

·    An advisory committee of Council where one or more Councillors are present.

A record must be kept of an assembly of Councillors which lists the Councillors and members of Council staff attending, the matters discussed, disclosures of conflict of interest and whether a Councillor left the meeting after making a disclosure.

Proposal

Assemblies of Councillors records not previously reported to Council are detailed in the following table:-

Assembly Details

Councillor attendees

Officer attendees

Matters discussed

Arts Cultural & Sporting Grants for Young People

4 October 2017

Cr Alessi

Cr Desiato

Cr Kozmevski

Cr Monteleone

Cr Pavlidis

MG

The advisory committee made a recommendation to the delegate regarding the following application via a virtual meeting:

1.     Eren Arslan – Sporting Grant – Interstate

1.             Nil disclosures

Council Forum

17 October 2017

Cr Kelly
(Deputy Mayor)

Cr Alessi

Cr Desiato

Cr Cox

Cr Joseph

Cr Kozmevski

Cr Monteleone

Cr Pavlidis

Cr Sterjova

CEO

DCS

DCRS

DCTP

DPE

DPMP

MCBP

SRO

TLSPP

SSPP

MPRV

MCCD

1.     Chief Executive Officer to Councillor Update.

2.     2017 Household Survey Report.

3.     Housing Diversity Strategy Stage 2 Implementation.

4.     Property Strategy Matters.

 

Nil disclosures

Council Forum

24 October 2017

Cr Kelly
(Deputy Mayor)

Cr Alessi

Cr Desiato

Cr Cox

Cr Joseph

Cr Kozmevski

Cr Lalios

Cr Monteleone

Cr Sterjova

CEO

DCS

DCRS

DCTP

DPE

DPMP

MMF

MCAP

TLCPI

TLST

1      Outer Suburban Arterial Roads

2      Plenty Ranges Arts and Convention Centre – Business Plan.

3      Service Review Program – update.

Nil disclosures

The table below represents an Index of Officer titles:

Initials

Title of Officer

Initials

Title of Officer

CEO

Chief Executive Officer – Simon Overland

MG

Manager Governance – Michael Tonta

DCS

Director Community Services – Russell Hopkins

MMF

Manager Major Facilities – Carl Partridge

DCRS

Director Corporate Services – Helen Sui

MPRV

Manager Property, Rates & Valuations – Gino Mitrione

DCTP

Director City Transport and Presentation– Nick Mann

SRO

Senior Research Officer – Emily Lawson

DPE

Director Partnerships and Engagement – Liana Thompson

SSPP

Senior Strategic Policy Planner - Linda Martin-Chew

DPMP

Director Planning & Major Projects – Steve O’Brien

TLCPI

Team Leader Corporate Planning and Improvement - Robert Kisgen

MCAP

Manager Corporate Accountability and Performance - Frank Joyce

TLSPP

Team Leader Strategic Planning Policy - Denise Turner

MCBP

Manager Community Building & Planning – Belgin Besim

TLST

Team Leader Strategic Transport – Louie D’Amore

MCCD

Manager Community Cultural Development – Catherine Rinaudo

 

 

Consultation

Consultation has taken place with internal Council Officer representatives of each of the meetings and committees that qualify as an Assembly of Councillors.

Financial Implications

There are no financial implications as a result of this report.

Policy Strategy and Legislation

Section 3C(2)(g) of the Local Government Act 1989 provides that one of Council’s facilitating objectives is to have regard to ensuring transparency and accountability in Council decision making.

Accordingly, section 80A of the Local Government Act 1989 requires that the Chief Executive Officer must ensure that the written record of an assembly of Councillors is, as soon as practicable:-

    (a)        reported at an ordinary meeting of the Council; and

    (b)        incorporated in the minutes of that Council meeting.


 

Links to the CoUNCIL Plan

Council Priority          Organisational Sustainability

Future Direction         Good Governance

Theme                          Continuous improvement

Strategic Objective     Our Council monitors and evaluates all of its operations

The provision of this report is in line with the Council Priority 5 – Organisational Sustainability - Good Governance of Council’s Council Plan by ensuring Council monitors and evaluates all of its operations.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

CONCLUSION

That Council note the record of the Assemblies of Councillors meetings in the table set out in the report.

 

Recommendation

THAT Council note the record of the Assemblies of Councillors meetings in the table set out in the report.

 

 


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

6.5.3    Appointment of Councillor and Officer Representation on Organisation and Committees for 2017

File No:                                  140748

Attachments:                        1        Organisations/Committees   

Responsible Officer:           Director Partnerships & Engagement  

Author:                                  Governance Officer   

 

Report

EXECUTIVE Summary

At the first Council meeting following the election of the Mayor each year, Council considers the appointment of Councillor representatives to internal committees and external bodies and committees that require or have requested Council representation. 

This report sets out the details of the groups that require or have requested Council representation and notes any changes made since the last appointments.

As previous appointments continue until 31 December 2017, current appointments are for the period 1 January 2018 to 31 December 2018.

Background

Councillor appointments to external groups are made for a number of reasons.  These appointments demonstrate Council’s interest and involvement in the organisation and allow Council to be involved in developing the organisation’s strategic direction.  In some instances, the constitution of some of these external bodies includes provision for Councillor membership.

Proposal

Nominations from interested Councillors are sought for representation on the organisations listed in Attachment 1 for the year ending 31 December 2018.  The list has been reviewed and updated and includes, where relevant, Council Officers who also attend meetings of these groups.

It should be noted that Council made appointments to the Health and Wellbeing Partnership Plan 2017-2021 Steering Committee at the Council Meeting on 31 October 2017.

financial implications

There are no additional financial obligations.

committee not requiring a further appointment

Barry Road Community Activity Centre Incorporated (External)

The Barry Road Community Activity Centre was formerly managed by a Committee of Management.   This Committee has since been wound-up and Council has resumed management of the Centre.  The appointment of a delegate is therefore no longer required.


 

Whittlesea and Plenty Valley Tourism Association (WPVTA) (External)

In January 2017 Council and the Whittlesea and Plenty Valley Tourism Association (WPVTA) formally and mutually agreed to cease any ongoing Council representation on the WPVTA.  This followed a decision in 2016 that Council would no longer provide funding to the group and a desire for the WPVTA to run its activities independent of Council.  Like many of our local community groups and associations, the WVPTA has no formal reporting requirements.  With a formal agreement in place to run independently, there is no longer a requirement for Council representation.

Policy strategy and legislation

At Council’s meeting held 11 December 2012, Council resolved to make appointment to Committees and external bodies at the first Council meeting following the Statutory Council Meeting to elect the Mayor. 

 

Links to the CoUNCIL Plan

Council Priority                    Organisational Sustainability

Future Direction                   Inclusive and engaged community

Theme                                   Community voice

Strategic Objective              Our voice is reflected through inclusive Council decision making processes 

The appointment of Councillor representatives on various community organisations and committees provides an opportunity to encourage the development of community spirit within both internal and external organisations and committees.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

Nominations from interested Councillors are sought for representation on the organisations listed in Attachment 1 for 2018.

 

RECOMMENDATION

THAT Council resolve to nominate Councillor Representatives and to confirm Officer representatives to organisations and committees listed in Attachment 1 for the period 1 January 2018 to 31 December 2018.

 


Ordinary Council Agenda                                                                                              Tuesday 21 November 2017

 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 


 

 


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

6.6       Executive Services

Nil Reports 


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

7.         Notices of Motion

7.1       Notice of Motion No 833 - Traffic Management Spencer Street Thomastown

File No:                                   .

Author:                                  Cr Mary Lalios

 

Councillor Mary Lalios of South East Ward has given notice that it is her intention to move the following Motion at the Ordinary Meeting of Council to be held on Tuesday 21 November 2017 at 6:30pm:

Due to safety concerns, complaints by residents, business owners, property owners, and customers, about accidents and near misses that have occurred in Spencer Street Thomastown, coupled with a fatality at the intersection of Spencer Street and Dalton Road, Thomastown: 

 

MOtion

THAT Council resolve to:

1.    Urgently review design proposals developed in 2011 for indented parking bays and widening Spencer Street Thomastown;

2.    Urgently seek input from Spencer Street Thomastown business operators to progress a suitable proposal and design;

3.    Undertake works in Spencer Street Thomastown as soon as possible, to address parking, road safety and local congestion issues; and

4.    Continue to work with, and advocate to Vicroads, to improve road safety at the intersection of Spencer Street and Dalton Road, Thomastown, including a suggestion by residents to  investigate a ‘keep clear’ zone.

 

 


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

7.2       Notice of Motion No 834 - Mernda -Doreen Drop In Information Sessions

File No:                                   .

Author:                                  Cr Tom Joseph

 

Councillor Tom Joseph of North Ward has given notice that it is her intention to move the following Motion at the Ordinary Meeting of Council to be held on Tuesday 21 November 2017 at 6:30pm:

Mernda / Doreen area is one of the fastest growing areas in the country.  Major developments and infrastructure are underway to catch-up on much needed services, facilities and transport for the community. With so much major development occurring, provision of information is important for the local community.  A number of different mediums are available for gaining information, including Council’s quarterly community newsletter Whittlescene, local newspapers, Council’s website, Council’s monthly e-news and agency websites including the Level Crossing Removal Authority and VicRoads. Key projects underway are significant, transformational, have a high level of construction impact and future benefit, and many are being delivered simultaneously.  This high level of activity is matched by a high level of community interest.  It is therefore considered a valuable exercise to complement existing communication channels and provide a face to face opportunity for Mernda / Doreen residents to learn more about these projects and have any questions answered first hand from officers from Council and agencies like VicRoads and LXRA via a drop in session.

 

MOtion

THAT Council resolve to coordinate a drop-in session in the community at a suitable date and time prior to end of February 2018, ideally with involvement from LXRA and VicRoads, that provides Mernda/Doreen residents with the opportunity to be further informed on major developments and projects in the area including:

1.         Mernda Town Centre;

2.         Major capital projects in the precinct;

3.         Mernda Rail extension; and

4.         Major road upgrades – current and planned.

 


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

7.3       Notice of Motion 835 - Greek Orthodox Community of Whittlesea Women's Group -

File No:                                   .

Author:                                  Cr Kris Pavlidis

 

Councillor Kris Pavlidis of South West Ward has given notice that it is her intention to move the following Motion at the Ordinary Meeting of Council to be held on Tuesday 21 November 2017 at 6:30pm:

The Greek Orthodox Community of Whittlesea Women’s Group (‘GOCWG’) is currently a recognized Senior Citizen Group of the City of Whittlesea. GOCWG has been established for more than 35 years and has received Council grants since its inception.

At its meeting held on 19 September 2017, (item 6.2.2 Senior Citizen Club’s Grants 2017‑2018), Council resolved to “withhold any recommendation on the grant application submitted by the GOCWG with a separate recommendation to be made once the current dispute has been resolved”.

The funding application received from the GOCWG for a Senior Citizens Club Grant for 2017-18 meets all of Council’s funding criteria and accords with Councils eligibility guidelines.  Council’s funding criteria and eligibility guidelines are not impacted by the referred dispute.

 

MOtion

THAT Council resolve to:

1.   Award the Greek Orthodox Community of Whittlesea Women’s Group a Senior Citizens Club Grant of $2,136.65 for 2017-18 as the GOCWG meets all of Council’s funding Eligibility Guidelines. Council’s funding criteria and eligibility guidelines are not impacted by the referred dispute.

2.   Have Council Officers communicate, work with and continue to assist the Greek Orthodox Community of Whittlesea Women’s Group.

 


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

7.4       Notice of Motion No 836 - Wildlife Management Along Plenty Road and in the proximity of the Mernda Rail Extension

File No:                                   .

Author:                                  Cr Tom Joseph

 

Councillor Tom Joseph of North Ward has given notice that it is his intention to move the following Motion at the Ordinary Meeting of Council to be held on Tuesday 21 November 2017 at 6:30pm:

Recently there has been an increase in the number of kangaroos killed or seriously injured in locations along Plenty Road and in the proximity of the Mernda Rail Extension construction works.

 

MOtion

THAT Council resolve to write to the Department of Environment, Land, Water and Planning and the Level Crossing Removal Authority regarding the management of the kangaroo population along the Mernda Rail Corridor and Plenty Road, to protect wildlife and manage associated road safety issues, including a stipulation that management actions not include culling of kangaroos.

 

  

 


8.         Questions to Officers

9.         Urgent BusineSS

10.       Reports from Delegates Appointed BY Council TO Other Bodies

11.       Questions to CouncillorS

 


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

12.       Confidential Business

12.1     Planning and Major Projects

Nil Reports

12.2     Community Services

Nil Reports


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

12.3     City Transport and Presentation

12.3.1  Contract No. 2017-162  - Landscape and Playground Works at Botanica Park, Bundoora - Tender Evaluation

File No:                                  195797

Responsible Officer:           Director City Transport & Presentation

Author:                                  Parks & Open Space Projects Officer

Report

 

It is proposed that the following item be considered in closed session.

 

Recommendation

 

 

THAT Council resolve to close the meeting to members of the public for the purpose of considering details relating to the following, in accordance with Section 89(2) of the Local Government Act 1989:

 

(d)           contractual matters

 


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

12.3.2  Contract 2016-223  - Supply and Installation of Park and Playground at Oakbank Boulevard Whittlesea  - Tender Evaluation

File No:                                  195805

Responsible Officer:           Director City Transport & Presentation

Author:                                  Senior Parks Project Management Officer

Report

 

It is proposed that the following item be considered in closed session.

 

Recommendation

 

 

THAT Council resolve to close the meeting to members of the public for the purpose of considering details relating to the following, in accordance with Section 89(2) of the Local Government Act 1989:

 

(d)           contractual matters

 


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

12.3.3  PROVISION OF SECURITY SERVICES - CONTRACT NO. CT121350 - CONTRACT EXTENSION

File No:                                  191545

Responsible Officer:           Director City Transport & Presentation

Author:                                  Facilities Management Unit Manager

Report

 

It is proposed that the following item be considered in closed session.

 

Recommendation

 

 

THAT Council resolve to close the meeting to members of the public for the purpose of considering details relating to the following, in accordance with Section 89(2) of the Local Government Act 1989:

 

(d)           contractual matters

  


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

12.4     Corporate Services

12.4.1  2017-181 Debt Collection Services

File No:                                  .

Responsible Officer:           Director Corporate Services

Author:                                  Team Leader Revenue Services

Report

 

It is proposed that the following item be considered in closed session.

 

Recommendation

 

 

THAT Council resolve to close the meeting to members of the public for the purpose of considering details relating to the following, in accordance with Section 89(2) of the Local Government Act 1989:

 

(d)           contractual matters

 


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

12.4.2  Panel Contract Expenditure Distribution

File No:                                  171650

Responsible Officer:           Director Corporate Services

Author:                                  Team Leader Procurement

Report

 

It is proposed that the following item be considered in closed session.

 

Recommendation

 

 

THAT Council resolve to close the meeting to members of the public for the purpose of considering details relating to the following, in accordance with Section 89(2) of the Local Government Act 1989:

 

(d)           contractual matters

  


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

12.5     Partnerships & Engagement

Nil Reports


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

12.6     Executive Services

12.6.1  MEETINGS OF THE CHIEF EXECUTIVE OFFICER 23 October to 10 november 2017

File No:                                  .

Responsible Officer:           Chief Executive Officer

Author:                                  Executive Assistant to Chief Executive Officer

Report

 

It is proposed that the following item be considered in closed session.

 

Recommendation

 

 

THAT Council resolve to close the meeting to members of the public for the purpose of considering details relating to the following, in accordance with Section 89(2) of the Local Government Act 1989:

 

(h)       Any other matter which the Council or special committee considers   would prejudice the Council or any person

 

  


Ordinary Council Agenda                                                           Tuesday 21 November 2017

 

13.       Closure