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Minutes

 

OF Special
COUNCIL MEETING

HELD ON

Tuesday 14 February 2017

AT 6.00PM

In Council Chamber, 25 Ferres Boulevard, South Morang


Special Council Minutes                                                               Tuesday 14 February 2017

 

 

 

COUNCILLORS

 

RICKY KIRKHAM                            MAYOR, NORTH WARD

JOHN BUTLER                                NORTH WARD

EMILIA LISA STERJOVA               NORTH WARD

NORM KELLY                                  DEPUTY MAYOR, SOUTH EAST WARD

SAM ALESSI                                    SOUTH EAST WARD

ALAHNA DESIATO                         SOUTH EAST WARD

MARY LALIOS                                 SOUTH EAST WARD

LAWRIE COX                                   SOUTH WEST WARD

STEVAN KOZMEVSKI                   SOUTH WEST WARD

CAZ MONTELEONE                       SOUTH WEST WARD

KRIS PAVLIDIS                               SOUTH WEST WARD


Special Council Minutes                                                               Tuesday 14 February 2017

 

 

 

SENIOR OFFICERS

 

 

MICHAEL WOOTTEN                       CHIEF EXECUTIVE OFFICER

RUSSELL HOPKINS                         DIRECTOR COMMUNITY SERVICES

STEVE O’BRIEN                                DIRECTOR PLANNING AND MAJOR PROJECTS

NICK MANN                                       DIRECTOR CITY TRANSPORT & PRESENTATION

HELEN SUI                                        DIRECTOR CORPORATE SERVICES

LIANA THOMPSON                          DIRECTOR PARTNERSHIPS & ENGAGEMENT

MICHAEL TONTA                              MANAGER GOVERNANCE

 


Special Council Minutes                                                               Tuesday 14 February 2017

 

 

ORDER OF BUSINESS

 

The Chief Executive Officer submits the following business:

 

1.            Opening.. 7

1.1         MEETING OPENING AND PRAYER.. 7

1.2         ACKNOWLEDGMENT OF TRADITIONAL OWNERS STATEMENT.. 7

1.3         Present.. 7

2.            Apologies.. 7

3.            Declarations of Interest.. 8

4.            Officers’ Reports.. 9

4.1         Corporate Services.. 9

4.1.1       Councillor Code of Conduct. 9

 

 

Note:

In these Minutes, Resolutions adopted by Council are indicated in bold text.

 

 

 


Special Council Minutes                                                               Tuesday 14 February 2017

 

1.         Opening

1.1       MEETING OPENING AND PRAYER

The Chief Executive Officer opened the meeting with a prayer at 6.00PM

1.2       ACKNOWLEDGMENT OF TRADITIONAL OWNERS STATEMENT

On behalf of the City of Whittlesea the Mayor recognised the rich Aboriginal heritage of this country and acknowledged the Wurundjeri Willam Clan as the Traditional Owners of this place.

 

1.3       Present

Members:

Ricky Kirkham                     Mayor (North Ward)

John Butler                          Councillor (North Ward)

Emilia Lisa Sterjova             Councillor (North Ward)

Sam Alessi                           Councillor (South East Ward)

Lawrie Cox                          Councillor (South West Ward)

Stevan Kozmevski              Councillor (South West Ward)

 

Officers:

Mr Michael Wootten            Chief Executive Officer

Mr Steve O'Brien                 Director Planning and Major Projects

Mr Russell Hopkins             Director Community Services

Mr Nick Mann                      Director City Transport & Presentation

Ms Helen Sui                       Director Corporate Services

Ms Liana Thompson            Director Partnerships & Engagement

Mr Michael Tonta                Manager Governance

 

2.         Apologies

Apology

An apology was received on behalf of Cr Desiato, Cr Kelly, Cr Lalios, Cr Monteleone and Cr Pavlidis who requested that leave be granted for this meeting.

Council Resolution

Moved:                       Cr Kozmevski

Seconded:               Cr Butler

 

THAT the apologies from Cr Desiato, Cr Kelly, Cr Lalios, Cr Monteleone and Cr Pavlidis be received and leave be granted.

Carried

3.         Declarations of Interest

NIL or select from the following options for type of interest and delete others:

 


Special Council Minutes                                                               Tuesday 14 February 2017

 

4.         Officers’ Reports

4.1       Corporate Services

4.1.1    Councillor Code of Conduct

File No:                                  .

Attachments:                        1        Councillor Code of Conduct 2017   

Responsible Officer:           Director Corporate Services

Author:                                  Team Leader Governance   

 

Report

EXECUTIVE Summary

It is a legislated requirement that Council amend and adopt the Councillor Code of Conduct (‘the Code’) by 22 February 2017 at a Special Council meeting held specifically to consider the amended Code.

The Code specifies the agreed standard of Councillor behaviour required for the ethical and professional performance of Councillors duties under Section 76C of the Local Government Act 1989.  (Refer to Attachment 1).

Background

The Code was review last year to reflect amendments contained in the Local Government Amendment (Improved Governance) Act 2015 and was adopted by Council at the Special Council meeting on 14 June 2016.

Proposal

The Code has been reviewed based on feedback received from Councillors and the only substantive changes relate to clause 16 where the words ‘appropriately qualified’ have been added in the 3rd last paragraph on page 13, which refers to the appointment of a mediator, and additional wording has been added to the last dot point on page 15 under ‘Role of the Arbiter’ to clarify the role of the arbiter and principal conduct officer when conducting investigations.

In addition, a number of minor drafting amendments were also made to ensure consistency in the wording. 

Consultation

Councillors have been consulted have provided feedback on the amended Code.

Critical Dates

Council must review and adopt the Code by 22 February 2017, being within four months after a general election.

The revised Code must be adopted at a Special Council Meeting called solely for the purpose of reviewing and adopting the Code.

 

Financial Implications

Any costs associated with reviewing the Code have been met within existing budgets.

Policy strategy and legislation

Councillors are required to make a declaration that they will abide by the amended Code in the presence of the Chief Executive Officer within one month of the Code being adopted.

A Councillor who does not make the declaration risks disqualification from acting as a Councillor.

 

Links to the CoUNCIL Plan

FUTURE DIRECTION          Good Governance

Theme                                   Continuous improvements

Strategic Objective              Council adopts best practice models of operation

 

The Code will promote good governance of the Council by specifying agreed standards of Councillor behaviour required for the ethical and professional performance of Councillors duties.

Declarations of Conflicts of Interest

Under section 80C of the Local Government Act 1989 officers providing advice to Council must disclose any interests, including the type of interest.

The Responsible Officer reviewing this report, having made enquiries with relevant members of staff, reports that no disclosable interests have been raised in relation to this report.

Conclusion

The Code promotes good governance by setting out the standards of conduct expected of Councillors.  It also endeavours to foster good working relations between Councillors to enable them to work constructively together in the best interests of the local community.

 

RECOMMENDATION

THAT Council note that the Councillor Code of Conduct has been reviewed and resolve to adopt the amended Code as contained in Attachment 1.

 

Council Resolution

Moved:                       Cr Butler

Seconded:               Cr Kozmevski

 

THAT Council resolve to adopt the Recommendation.

Carried

    

 

THERE BEING NO FURTHER BUSINESS THE MAYOR DECLARED THE MEETING CLOSED AT 6.20PM.

 

CONFIRMED THIS 28th DAY OF FEBRUARY 2017.

 

 

 

________________________

CR RICKY KIRKHAM

MAYOR