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Attachments

 

OF Ordinary
COUNCIL MEETING

HELD ON

Tuesday 17 November 2015

AT 6.30PM

 


Attachments - Ordinary Council Agenda                      Tuesday 17 November 2015

 

TABLE OF CONTENTS

     

6.1.1      55 & 57 Edmonson Street Lalor - Construction of six dwellings

Attachment 1       Locality Maps................................................................................... 5

Attachment 2       Development Plans.......................................................................... 7

6.1.2      42 Centenary drive, mill park - construction of a dwelling to the rear of an existing dwelling

Attachment 1       Locality Maps................................................................................. 17

Attachment 2       Development Plans........................................................................ 19

6.1.3      1 Riverside Drive South Morang - Construction of 27 dwellings and reduction of car parking requirements

Attachment 1       Locality Maps................................................................................. 31

Attachment 2       Development Plans........................................................................ 33

6.1.4      108 Elation Boulevard, Doreen - Variation to restrictive covenant PS702851K to allow for overshadowing of private open space outside that prescribed within MCP AA2218

Attachment 1       Locality Maps................................................................................. 45

Attachment 2       Development Plans........................................................................ 47

6.1.5      Gambling Advocacy - Alliance for Gambling Reform

Attachment 1       Introductory flyer: Alliance for Gambling Reform ......................... 59

6.1.6      54 Cedar Street, Thomastown - Construction of five dwellings comprising four double storey dwellings and one single storey dwelling

Attachment 1       Locality Maps................................................................................. 61

Attachment 2       Development Plans........................................................................ 63

6.1.7      26 Warbler Walk, South Morang - Construction of a two-storey dwelling to the rear of the existing dwelling

Attachment 1       Locality Maps................................................................................. 69

Attachment 2       Development Plans........................................................................ 71

6.1.8      20 TONELLI CRESCENT, MILL PARK - CONSTRUCTION OF A DWELLING TO THE REAR OF AN EXISTING DWELLING

Attachment 1       Locality Maps................................................................................. 77

Attachment 2       Development Plans........................................................................ 79

Attachment 3       Concept Plans................................................................................ 83

6.1.9      Planning Scheme Amendment C56 - Heritage Conservation local planning policy

Attachment 1       Clause 22.16  Heritage Conservation local planning policy........... 89

Attachment 2       Clause 21.08-3  Built Environment and Heritage........................... 97

6.1.10    2015/16 First Quarter New Works Program Report

Attachment 1       Financial Summary........................................................................ 99

Attachment 2       Project Progress Report............................................................... 101

Attachment 3       Project Status Photos................................................................... 115

6.1.11    460 Cooper Street, Epping - Use and development of a materials recycling centre, caretakers dwelling, reduction in the standard car parking requirement together with associated buildings and works

Attachment 1       Locality Maps............................................................................... 123

Attachment 2       Development Plans...................................................................... 125

6.2.1      Arts Policy and Arts Development Strategy 2016-2020

Attachment 1       Arts Policy.................................................................................... 127

Attachment 2       Arts Development Strategy 2016-2020........................................ 131

6.2.2      Community Building Policy, Framework, and Strategy and Action Plan

Attachment 1       Community Building Policy.......................................................... 167

Attachment 2       Community Building Framework................................................. 171

Attachment 3       Community Building Strategy and Action Plan............................ 187

6.2.3      Westgarthtown Pioneer Precinct Advisory Committee - Terms of Reference

Attachment 1       Westgarthtown Pioneer Precinct Advisory Committee - Terms of Reference   203

6.3.2      FINANCIAL PERFORMANCE REPORT FOR THE PERIOD ENDED 30 SEPTEMBER 2015

Attachment 1       Financial Performance Report - September 2015....................... 209 

6.5.2      Appointment of Councillor and Officer Representation on Organisation and Committees for 2016

Attachment 1       Councillor Representation on Organisations and Committes for 2016   223                     


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PLANNING APPLICATION NO. 715447

 

715447-Att1-108 Elation DOREEN-Locality Maps

subjectSubject Land               objectorObjector      

mediumdensitylandMedium Density Housing

 

City of Whittlesea primary logo - full colourESTABLISHED AREAS PLANNING REPORT

 


 

PLANNING APPLICATION NO. 715447

 

715447-Att1-108 Elation DOREEN-Aerial Locality Maps

AerialsubjectSubject Land               AerialobjectorObjector      

AerialmediumdensitylandMedium Density Housing

 

City of Whittlesea primary logo - full colourESTABLISHED AREAS PLANNING REPORT

 


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DD/MM/YYYY
Proposed
C56
22.16              HERITAGE CONSERVATION POLICY

This policy applies to all land within a Heritage Overlay, and all dry stone walls affected by Clause 52.37 within the City of Whittlesea.

22.16-1          Policy Basis

Whittlesea’s cultural heritage contributes greatly to the identity of the City. It is essential that significant heritage places are protected, retained and integrated as the City develops. As an identified Growth Area the municipality faces a number of challenges as it seeks to protect and manage heritage places in unique contexts including established, rural and greenfield areas. The City of Whittlesea is committed to conserving and enhancing heritage and recognises that it is an integral part of all planning processes. 

This policy builds on the MSS objectives in Clause 21.08 relating to Built Environment and Heritage and the Community Plan vision in Clause 21.03-1 that seeks to identify, protect and enhance the City’s European and Aboriginal heritage and build connection to place and community through expressions of cultural heritage. These outcomes acknowledge the recommendations of the City of Whittlesea Heritage Study (Meredith Gould Architects, 1991) and the City of Whittlesea Heritage Study (Context Pty, 2013). These studies emphasise the contribution of heritage conservation to social, economic and environmental values in the City of Whittlesea. The policy also supports the application of Clause 52.37 relating to post boxes and dry stone walls.

 

22.16-2        Policy Objectives

·      To identify, protect and maintain the integrity and character of Whittlesea’s heritage places.

·      To recognise local heritage and other cultural features when considering development and subdivision proposals in accordance with Council’s guidelines for urban design, infrastructure development, development plans and precinct structure plans.

·      To require that heritage places are considered and secured at the earliest stages of the development process.

·      To protect and, where possible, enhance the setting of heritage places and the visual relationship between heritage places.

·      To protect views of, and vistas to, heritage places including mature vegetation and landmarks that contribute to the character of a heritage place.

·      To support the conservation and repair of dry stone walls and their sympathetic integration within new developments.

 

22.16-3        Definitions

·      Heritage place. A heritage place includes a site, building or structure, area or group of buildings (also referred to as a ‘heritage precinct’), archaeological site, tree, garden, geological formation, fossil site, habitat or other place of identified natural or cultural significance and its associated land (refer to References at the end of this policy).

·      Heritage Conservation Management Plan (CMP). The principal guiding document for the conservation and management of a heritage place. A CMP identifies the heritage values or significance of a place; the conservation policies to be applied to protect that significance in the face of change; and, a strategy by which the policies will be put into action. CMPs must be prepared by a qualified heritage consultant in accordance with the Australian ICOMOS Charter for the Conservation of Places of Cultural Significance 1999 (the Burra Charter).

·      Contributory Elements. The word contributory identifies an element that contributes to the significance of a heritage place, and may be a building, part of a building or some other feature of a heritage place. Contributory elements should be identified in the statement of significance or other heritage assessment document.

·      Public Realm. The public realm includes all non-private property including streets, roads, laneways, and public parks. Public realm features that contribute to the significance of heritage places can include kerb and channel treatments, roadside verges, monuments, pavilions, public art, and street trees and other heritage landscape features.

·      Maintenance. The continuous protective care of the fabric and setting of a place. It is distinguished from repair which involves restoration and reconstruction.

·      Conservation. The process of looking after a place so as to retain its cultural significance.

 

22.16-4        Policy

 

Conservation of Heritage Places

It is policy to:

·      Support the protection and restoration of heritage places.

·      Support the conservation of contributory elements that give significance to a heritage place.

·      Support the adaptive reuse of a heritage place to ensure its ongoing occupation.

·      Provide for flexibility and discretion in allowing alternative uses of heritage places on the understanding that occupation and use is the best way to ensure places are conserved.

·      Require expert heritage advice be sought to identify the contributory elements of a heritage place, when the relevant statement of significance does not adequately identify these.

·      Require the preparation of heritage Conservation Management Plans, as appropriate, in order to direct conservation action in complex cases.

·      Require heritage values to be secured and protected at the early stages of subdivision and development processes.

·      Support sympathetic adaptive reuse if the new use enables or supports the conservation of a heritage place.

·      Protect views of, and vistas to, silhouettes and profiles of a heritage place where these views or vistas have been identified as contributing to the significance of the heritage place.

·      Support external materials, colours and finishes that are consistent with and complement the architectural style and period of the heritage place.

·      Encourage conservation or reinstatement of an original external painting scheme, unless it can be demonstrated to the Responsible Authority that any external paint and finishes proposed are appropriate to the style and period of the heritage place.

 

                     Stabilisation and Security

It is policy to:

·      Require the early stabilization and security of heritage places, particularly where future subdivision and development is proposed.

·      Seek owner co-operation and commitment to early stabilization and security for heritage places, particularly where future subdivision and development are proposed via Section 173 Agreement or similar.

Interpretation

It is policy to:

·      Require proponents to provide appropriate interpretation and recognition of the place or part of a place that is demolished.

·      Interpretation of heritage places may take the form of one or more of the following:

Information signs

Commissioned oral and written histories 

Web-based publications

Photographs

Design strategies and solutions that incorporate and reflect the historical values of the  place(s)

Integration into open space reserves

Plaques,

Other to be determined in consultation

·      Utilise the interpretation of existing heritage places to promote heritage in the City of Whittlesea.

 

                   Alterations and additions to heritage places

It is policy to:

·      Require alterations and additions to consider and respect the external form, bulk, façade patterning, painting, finishes and materials of the heritage building.

·      Require a heritage Conservation Management Plan in complex cases and instances where a detailed understanding of the significance of the place along with the importance of materials, architectural details, etc. is needed in order to direct conservation actions.

·      Encourage ancillary services and equipment (such as satellite dishes, aerials, shade canopies, or similar structures) to be concealed from view from the public realm.

·      Consider ancillary services that improve the sustainable performance of a heritage building such as solar panels, rain water tanks and solar hot water services that may be visible from the public realm if there is no alternative location and they are sensitively integrated into the design of any alteration or additions.

·      Encourage new on-site car spaces to be located at the rear of the property or in a side setback area.

·      Discourage additions that would be visible from the public realm unless it can be demonstrated to the satisfaction of the Responsible Authority that, as appropriate:

The height and position of the addition, where visible from the public realm, does not negatively impact upon the heritage place or any adjoining or adjacent heritage place.

The form of the addition, where visible from the public realm, respects the external form, bulk, façade pattern, painting, finishes and materials of the heritage building.

 

                   Subdivision

It is policy to:

·      Require all aspects of this policy to be considered at the initial and early stages of a subdivision application process.

·      Require any subdivision plan to maintain a heritage place and any associated contributory elements associated with a heritage place on a single lot and, where possible, utilise original boundaries.            

·      Require the provision of an appropriate setting for a heritage place that retains significant view lines, topographical features and significant vegetation.

 

                   Advertising signs

It is policy to:

·      Require advertising signs to:

Be sensitive to the overall character of the heritage place with regard to placement and design so that the signage does not detract from or compromise the heritage values of the place.

Minimize visual clutter and not obscure or destroy any architectural features of cultural heritage significance.

Be appropriately attached to buildings to minimise damage to the fabric of a heritage building.

·      Discourage the following sign types:

Above verandah signs

Sky signs

Internally illuminated signs

Reflective signs

Electronic signs including animated, scrolling or flashing signs

 

Fences and Gates (other than dry stone walls)

It is policy to:

·      Require the conservation of fences and gates that contribute to the significance of a heritage place.

·      Require any new fences to complement the style and construction of the heritage place if the original fence cannot be conserved or reinstated.

·      Ensure any new fences on side boundaries that are visible from the public realm and are forward of the façade of the main dwelling:

Adopt a similar scale to the front fence on the same site; and

Do not disturb the visual setting of, and relationship between, the contributory elements of a heritage place or adjoining place.

·      Avoid high front fences unless there is historic evidence for a higher fence.

·      Encourage front fences to have a level of transparency unless there is historic evidence that supports otherwise.

 

Dry Stone Walls

It is policy to:

·      Avoid the demolition or removal of dry stone walls

·      Support the retention and sympathetic integration of dry stone walls into new land use development and subdivision.

·      Require dry stone material from unavoidable losses to be used for the reconstruction of new sections of wall on the land or nearby land, or used for the repair of damaged walls on the land or nearby land. If there is no potential to reconstruct and repair wall in the vicinity of the site, the following may be considered with the consent of Council:

Seek to use stone material within landscaping for public realm improvements in accordance with an approved dry stone wall management plan.

The removal of excess or unused stone to appropriate offsite storage in accordance with a pre-approved dry stone wall management plan.

·      Require the use of a professional dry stone waller when:

Reconstructing a section of dry stone wall;

Creating new openings; and/or

Constructing new wall ends

·      Prohibit the removal of dry stone wall material for private use

·      Require subdivision and development to have regard to the heritage value of dry stone walls and their original alignments.

·      Require appropriate landscape buffers on either side of a dry stone wall, to the satisfaction of the Responsible Authority. 

 

                   Trees and Vegetation

Where tree controls are activated, it is policy to:

·      Protect significant tree/s and vegetation from adjacent development and/or changes in immediate environmental conditions that may have a detrimental impact upon the integrity and visual context of significant tree/s and vegetation. 

·      Protect the mature canopy of existing/re-established trees within the land containing the heritage place.

·      Require pruning (if required) to be in accordance with AS 4373 2007 Pruning of Amenity Trees.

·      Where significant or contributory trees need to be removed, support like for like replacement of the tree/s that is significant or is a contributory element to a heritage place unless an alternative planting strategy has been approved by Council. An alternative species of tree, or no replacement, may be considered when:

Changes in the site conditions since the species was first planted mean that the original species is no longer appropriate or is no longer suitable (e.g. due to size or form or proximity to buildings).

The original species is inappropriate given the local climate, soils or other reasons and an alternative would be more suited.

The species is identified as an environmental weed and cannot be appropriately managed when planted.

The species is at risk from pest or disease and another species would be more appropriate.

 

Public Realm

It is policy to:

·      Retain contributory heritage elements within the public realm.

·      Discourage changes to the shape and position of roads and footpaths if these are contributory elements of a heritage place or precinct.

·      Discourage the replacement of medians or tree planting that would interrupt important vistas or create a visual intrusion on streetscapes.

·      Support the location of services away from sensitive public realm elements.

·      Require that existing conditions are recorded and, where possible, reinstated where the replacement of services requires the removal of any contributory elements in the public realm.

 

                   Archaeology

It is policy to:

·      Refer a planning permit application to Heritage Victoria for comment if it affects land included on the Victorian Heritage Inventory, or

·      Require referral to Heritage Victoria where works may damage known archaeological sites or where there is potential to reveal archaeological deposits.

 

Demolition

It is policy to:

·      Avoid the complete demolition of a heritage place unless the building is professionally assessed as being structurally unsound and posing an immediate risk, and it is demonstrated to the satisfaction of the Responsible Authority that it cannot feasibly be repaired or adapted for reuse.

·      Generally not accept poor condition or low integrity of a heritage place as justification for its demolition, particularly if in the opinion of the Responsible Authority the condition of the heritage place has been deliberately allowed to deteriorate or if its deterioration has arisen as a consequence of unlawful activities.

·      Consider demolition of part of a heritage building when it can be demonstrated that the part demolition will not adversely affect the significance of the building and, as appropriate:

It will assist in the long term conservation or maintenance of the place, or

It will support the viability of the existing use of the place or will facilitate a new use that is compatible with the on-going conservation of the place, or

It will upgrade the place to meet contemporary living standards such as improving energy efficiency, or

It will remove non-contributory elements, such as alterations or additions, particularly where this would assist in revealing the significance of the place.

·      Require appropriate redevelopment including open space protection and interpretation of heritage places as part of any unavoidable demolition.

·      Recognise that heritage places continue to retain value and significance even if buildings are demolished.

·      Require that an archival record is provided to the satisfaction of the Responsible Authority prior to demolition being approved. An archival record includes measured drawings and maps in addition to a photographic record of the heritage place.

·      Address unauthorized demolition of a heritage place through restitution and compensatory outcomes.

 

22.16-5        Application requirements

An application associated with a land use/development proposal must be accompanied by the following information (the Responsible Authority may exempt the need to provide this information if it is deemed unnecessary due to the nature of the application):

·      A report explaining the proposal and how it addresses this policy.

·      A heritage Conservation Management Plan prepared by a suitably qualified consultant in accordance with the Australian ICOMOS Charter for the Conservation of Places of Cultural Significance 1999 (the Burra Charter) is required for any proposal that the Responsible Authority considers to raise significant heritage issues and/or impacts on a heritage place.

·      A Heritage Impact Statement prepared by a suitably qualified heritage consultant, which assesses the impact of the proposal on the heritage place. This statement  should outline:

The cultural heritage significance of the place and a description of the contributory elements of the heritage place and how these have been considered in the preparation of the application.

Existing conditions and the current use of the place.

The works proposed and what physical and/or visual impacts will result from the proposed works.

Reasons outlining why any detrimental impacts on the significance cannot be avoided.

Alternative proposals and measures being employed to avoid, limit or manage any unavoidable detrimental impacts.

·      For applications where demolition is sought on the basis of a building condition, a report prepared by a suitably qualified consultant that assesses the structural condition of the building, and whether or not any defects can be repaired or mitigated.

·      A report prepared by a suitably qualified arborist or heritage vegetation/garden consultant (as appropriate) which assesses the impact of an application upon any tree/s or plantings that contribute to the significance or setting of a heritage place.

·      Where an application or development proposal affects dry stone wall(s) the following is required:

A feature survey of the dry stone wall(s) within the proposed development

A dry stone wall management plan which includes the following:

§ Photographs (or suitable records) of the dry stone wall;

§ Recommendations for repair and/or reconstruction; and

§ Conservation works which will retain the cultural significance of the dry stone wall.

A plan showing the proposed location of any landscaping, footpaths, and structures which may impact on the dry stone wall(s).

 

22.16-6        Reference Documents

The City of Whittlesea Environmental Sustainability Strategy

The City of Whittlesea Green Wedge Management Plan (River Red Gum Policy)

The City of Whittlesea Open Space Strategy

The City of Whittlesea Heritage Study (Meredith Gould and Associates, 1991)

                            The City of Whittlesea Heritage Study (Context Pty Ltd, 2013)

                            The City of Whittlesea Archaeological Study (Context Pty Ltd, 2009)

Heritage Overlay Guidelines (Heritage Victoria, 2007)

Plenty Valley Historical Survey (Hicks, P. 1988. for Ministry of Planning and Environment)

Plenty Valley Corridor: The Archaeological Survey of Historic Sites (Weaver, F. 1989)

Lower Plenty River Archaeological Survey (Weaver, F. 1991. For Board of Works)

 


6.1         Planning and Major Projects                                                17 Nov 2015

 

 

21.08           BUILT ENVIRONMENT AND HERITAGE

 

21.08-3        Heritage Conservation

The cultural heritage of existing and past inhabitants of the municipality contributes greatly to the identity of the City of Whittlesea. It is essential that the significance of heritage places and artefacts continue to be documented and measures continue to be put in place to ensure they are retained and incorporated within the development process.

Objective 1:         To identify, protect and maintain the City’s Aboriginal and European heritage.

Strategy 1.1          Recognise and incorporate heritage places, including their associated land and contributory elements as an integral component of all planning processes.

Strategy 1.2          Identify, assess and document additional places of natural and cultural heritage significance as a basis for their inclusion in the Planning Scheme.

Strategy 1.3          Require that new development situated adjacent to or nearby a heritage place does not adversely compromise, overwhelm or detract from the overall significance and character of the heritage place.

Strategy 1.4          Support a holistic view of heritage that includes historical, social and physical values.

 

 

21.08-4        Implementation

Policy Guidelines

When deciding on an application for use, development or subdivision the following matters will be considered, as appropriate:

§ The River Redgum Protection Policy and Guidelines 1998.

§ The Epping Central Structure Plan strategies and actions.

§ The Sustainable Design Assessment in the Planning Process framework.

§ Apply the South Morang Major Activity Centre Policy.

§ The Whittlesea Heritage Study, Volumes 1-3 (Context, 2011) and the Whittlesea Heritage Study (Gould, 1991).

§ The City of Whittlesea Heritage Conservation planning policy (Clause 22.16)

§ The amenity improvement recommendations of the Bundoora Shopping Centre Masterplan.

§ Thomastown and Lalor Master Plan

§ Mernda Town Centre and University Hill Development Plans

 


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6.2         Community Services                                                                              17 Nov 2015

 


 


 


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6.3         Finance and Organisation Improvement                                    17 Nov 2015

 

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6.5         Governance and Economic Development                                                              17 Nov 2015

 

 

Organisation/Committee

Appointed Council Representative for 2015

Appointed Council Representative for 2016

Constitution, Terms of Reference or Statement of purpose held

Australian Local Government Women’s Association Incorporated (ALGWA) (External)

ALGWA is the peak body representing the interests of women in local government across Australia.  The Association seeks to assist in furthering women's knowledge, understanding and participation in the function of Local Government.

Council’s membership entitles it to appoint one delegate for the purposes of communication with Council and the delegate also has voting rights.  The delegate has the right to stand for election to the Executive Committee of Management, which is separate to being the Council delegate. Council membership entitles anyone at Council to receive discounted rates when attending events held by the Association.  The Association conducts several functions each year and members are informed of these events via email and the Association’s webpage.

ALGWA meetings for 2016 have not yet been set.

Delegate:          Cr Stow
(Voting rights)

 

Delegate:          Cr Stow
(Voting rights)

 

Incorporated Association governed by its Constitution

Barry Road Community Activity Centre Incorporated (External)

The Committee of Management manages the Barry Road Community Activity Centre.

Meetings of the Committee of Management are governed by the constitution of the Association which provides for one Council delegate with voting rights. The appointment of a substitute is not permitted.

Meets every 3rd Monday of the month at 7pm.

Delegate:          Cr Kozmevski
(Voting rights)

Officer:             Team Leader Community Inclusion or delegate

Delegate:          Cr Kozmevski
(Voting rights)

Officer:             Team Leader Community Inclusion or delegate

Incorporated Association governed by its Constitution

Bundoora Indoor Netball & Sport Centre Board (External)

The Board was appointed to oversee the running of the Centre including reviewing the Business Plan, advising on the development and review of the maintenance program for the Centre and determining user fees.

Meetings of the Board are governed by an Agreement between Council and RMIT which provides for Council to appoint three delegates to sit on the Board each having one vote. The appointment of substitutes is not permitted.

Meets quarterly on the 2nd last Wednesday of each month (February/May/August/November) at 4.30pm

Delegate:          Cr Kelly

Delegate:          Cr Sinclair

Officer:             Manager Leisure and Community  Inclusion

Delegate:          Cr Kelly

Delegate:          Cr Sinclair

Officer:             Manager Leisure and Community  Inclusion

Agreement between Council and RMIT University


City of Whittlesea Arts Cultural and Sporting Grants Program for Young People (Internal Advisory Committee)­­

The Grants Program provides funding to young residents of the City of Whittlesea to enable them to develop their cultural and sporting endeavours and to increase participation in sporting and cultural activities.

An Advisory Committee of Councillors considers applications and makes recommendations to a Council Officer who has delegated power to approve payments based on the Program’s guidelines.

There is no limit to the number of Councillors on the Advisory Committee.

The Advisory Committee meets either in person or as a ‘virtual’ Committee as required.

Delegate:          Cr Stow

Delegate:          Cr Kelly

Delegate:          Cr Kirkham

Delegate:          Cr Kozmevski

Delegate:         Cr Pavlidis

Delegate:          Cr Sinclair

Delegate:          Cr Spinelli

Delegate:          Cr Kelly

Delegate:          Cr Kirkham

Delegate:          Cr Kozmevski

Delegate:         Cr Pavlidis

Delegate:          Cr Sinclair

Delegate:          Cr Spinelli

Terms of Reference adopted by Council.

City of Whittlesea Australia Day Awards Committee

(Internal Advisory Committee)

This Committee represents a cross-section of the community to promote and administer the City of Whittlesea Australia Day Awards.

Meets approximately 5 times per year on a Monday at Council Offices, dates to be set annually.

Delegate:          Mayor of the Day (Chairperson)

Delegate:          Immediate Past Mayor

Delegate:          Mayor of the Day (Chairperson)

Delegate:          Immediate Past Mayor

Terms of Reference adopted by Council

Darebin Creek Management Committee Incorporated (External)

The Committee promotes the preservation, environmental protection and ecologically sensitive development and maintenance of the Darebin Creek Linear Park.

The Committee also undertakes individual projects that benefit the local community by promoting environmental awareness through Councils, schools and the wider community.

Meetings of the Association are governed by its constitution which provides for one Council delegate with voting rights on the Committee of Management.

The appointment of a substitute is permitted under the constitution and the substitute delegate has voting rights in lieu of the delegate.

Meets on the last Wednesday of every second month at 5pm.

Delegate:          Cr Stow
(Voting rights)

Substitute:        Cr Alessi
(Voting rights when attending in lieu of the delegate)

Officer:             Manager Parks and Open Space

Delegate:          Cr Stow
(Voting rights)

Substitute:        Cr Alessi
(Voting rights when attending in lieu of the delegate)

Officer:             Manager Parks and Open Space

Incorporated Association governed by its Constitution

Epping Community Activity Centre Incorporated (External)

This Association manages the Epping Community Activity Centre.

Meetings of the Committee of Management are governed by the constitution of the Association which provides for one Council delegate with voting rights. The appointment of a substitute is not permitted.

Meets 3rd Thursday of month at 7.30pm (no meetings in December January).

Delegate:          Cr Harris
(Voting rights)

Officer:             Team Leader Community Inclusion or delegate

Delegate:          Cr Harris
(Voting rights)

Officer:             Team Leader Community Inclusion or delegate

Incorporated Association governed by its Constitution

Enough Pokies - Redressing the Burden: discussion on Electronic Gaming Machine applications and system reform

Led by Monash City Council, a coalition of local government Mayors, Councillors and Council Officers have recently formed an on-going Roundtable campaign discussion.  They are currently developing this campaign focussing on addressing system reform, including Electronic Gaming Machines (EGMs) applications. 

This Group was established as a short term partnership, leading into the State Government election 2014 and is now obsolete.

Delegate:          Cr Alessi

Delegate:          Cr Stow

Delegate:          Cr Lalios

 

Re-appointment not required.

 

Friends of Farm Vigano Incorporated (External)

This Association is dedicated to the preservation, restoration and future development of the property known as Farm Vigano.

Meetings of the Association are governed by its constitution.  The constitution provides for Council’s Chief Executive Officer or his nominated representative (in this case Council’s appointed representatives) to attend meetings of the Management Committee and take part in debate but the nominees are not entitled to a vote.

Meets every six weeks Monday evenings at Farm Vigano 7:30pm – 9pm.

Observer:         Cr Alessi
(Non-voting rights)

Observer:         Cr Spinelli
(Non-voting rights)

Officer:             Chief Executive Officer or Delegate
(Non-voting rights)

Observer:         Cr Alessi
(Non-voting rights)

Observer:         Cr Spinelli
(Non-voting rights)

Officer:             Chief Executive Officer or Delegate
(Non-voting rights)

Incorporated Association governed by its Constitution


Interface Councils Group (External)

This Group includes Whittlesea, Nillumbik, Hume, Mitchell, Melton, Cardinia, Casey, Yarra Ranges, Wyndham and Mornington Peninsula Councils, which are characterised by being part rural and part urban.

At its Forum held on 3 December 2014 the Interface Councils Group agreed that Councils could nominate an alternate delegate to attend the Interface Council’s Group Forums and to participate in delegations to Ministers.

Council on 3 February 2015 resolved to nominate substitute delegates to this Group.

Meetings of this Group are governed by its terms of reference which provide for one Council delegate with voting rights.

The appointment of a substitute is not permitted.

Meeting dates for 2016 to be confirmed.

Delegate:     Mayor of the Day

First Substitute:
Immediate Past Mayor

Second Substitute: Cr Griffin

Officer:        Chief Executive Officer

Substitute:  Director Advocacy & Communications

Delegate:     Mayor of the Day

First Substitute:
Immediate Past Mayor

Second Substitute:
Cr Griffin

Officer:        Chief Executive Officer

Substitute:  Director Advocacy & Communications

Unincorporated group governed by a Terms of Reference.

MAV - Municipal Association of Victoria (External)

The MAV provides industry leadership by supporting local government to achieve high levels of respect and recognition through improved performance.

Meetings of the Association are governed by its Rules which provide for Council’s delegate to have voting rights.

The appointment of a substitute is permitted under the Rules and the substitute delegate has voting rights in lieu of the delegate.

Delegate attends and votes at State Council meeting.

Delegate:          Cr Lalios (Voting rights)

Substitute:       Cr Kozmevski
(Voting rights when attending in lieu of the delegate – if delegate cannot attend a form needs to be submitted to MAV advising details of our substitute)

Delegate:          Cr Lalios
(Voting rights)

Substitute:       Cr Stow
(Voting rights when attending in lieu of the delegate – if delegate cannot attend a form needs to be submitted to MAV advising details of our substitute)

Created by the Municipal Association of Victoria Act 1907 (as amended)

MAV Arts & Culture Committee (External)

To inform and progress arts & cultural policy issues impacting on local government as prioritised by the MAV.

·           The committee should identify priority issues to be addressed which are consistent with the Strategic Plan and MAV Board priorities

The Terms of Reference state that membership of the Committee is determined by the MAV Board.  The Council delegate would be the nominee put forward to the MAV Board for membership of the Committee.

Meets quarterly

Delegate:          Cr Pavlidis

 

Delegate:          Cr Pavlidis

 

Terms of Reference established by the MAV

MAV Emergency Management Committee (External)

Provide strategic advice and input to the MAV Board on emergency management policy issues, including the role and function of local government in emergency management.

·          To inform and help progress MAV work on emergency management priorities identified by the sector in the MAV Strategic Plan, State Council resolutions and as nominated by the Board.

·          The committee will focus on the priority issues and strategic directions within the MAV Strategic Plan and State Council resolutions.

·          Short-term project or policy specific working groups may be created where the need arises.

The Terms of Reference state that membership of the Committee is determined by the MAV Board though an expression of interest process.  The Council delegate would be the nominee put forward to the MAV Board for membership of the Committee

Meets quarterly.

Delegate:          Cr Spinelli

Delegate:          Cr Spinelli

Terms of Reference established by the MAV

MAV Environment Committee (External)

To inform and help progress MAV work on environment priorities identified by the sector in the MAV Strategic Plan, State Council resolutions and as nominated by the Board.

·          The committee will focus on the priority issues and strategic directions within the MAV Strategic Plan and State Council resolutions.

·          Short-term project or policy specific working groups may be created where the need arises.

The Terms of Reference state that membership of the Committee is determined by the MAV Board though an expression of interest process.  The Council delegate would be the nominee put forward to the MAV Board for membership of the Committee

Meets every quarter.

No delegate appointed.

Officer:             Director Planning & Major Projects

Delegate:          Cr Stow

Terms of Reference established by the MAV

MAV Human Services Advisory Committee (External)

To provide strategic advice to the MAV on advocacy regarding social policy and human services issues, particularly in inter- governmental relations.  The Committee also facilitates consultation with regional groupings of Councils on current state wide issues. 

Meetings of the Advisory Committee are governed by its constitution which provides for Council’s delegate to have voting rights.

The appointment of a substitute is permitted under the Terms of Reference of the Committee and the substitute delegate has voting rights in lieu of the delegate.

Meeting dates for 2016 to be confirmed.

Delegate:          Cr Spinelli
(Voting rights)

Substitute:        Cr Pavlidis
(Voting rights when attending in lieu of the delegate)

Officer:             Director Community Services

Delegate:          Cr Spinelli
(Voting rights)

Substitute:        Cr Pavlidis
(Voting rights when attending in lieu of the delegate)

Officer:             Director Community Services

Terms of Reference established by the MAV

MAV Multicultural Committee (External)

To inform and progress multicultural policy issues impacting on local government as prioritised by the MAV Strategic Plan.

·         The committee should identify priority issues to be addressed which are consistent with the Strategic Plan and MAV Board priorities

The Terms of Reference state that membership of the Committee is determined by the MAV Board.  The Council delegate would be the nominee put forward to the MAV Board for membership of the Committee.

Meets quarterly.

Delegate:          Cr Pavlidis

 

Delegate:          Cr Pavlidis

 

Terms of Reference established by the MAV

MAV Planning Committee (External)

To engage member councils and inform and progress land use planning issues impacting on local government as prioritised by the MAV Strategic Plan and through State Council.

·         The committee should identify priority issues consistent with the Strategic Plan, State Council resolutions and MAV Board priorities annually

·         Short-term project or policy specific working groups may be created where the need arises

The Terms of Reference state that membership of the Committee is determined by the MAV Board through the Strategic Plan.  The Council delegate would be the nominee put forward to the MAV Board for membership of the Committee.

Meets every quarter.

Delegate:          Cr Kozmevski

Officer:             Director Planning and Major Projects

Delegate:          Cr Stow

 

Terms of Reference established by the MAV

MAV Transport & Infrastructure Committee (External)

To inform and help progress MAV work on the transport and infrastructure priorities identified by the sector in the MAV Strategic Plan, State Council resolutions and as nominated by the Board.

The Terms of Reference state that membership of the Committee is determined by the MAV Board though an expression of interest process.  The Council delegate would be the nominee put forward to the MAV Board for membership of the Committee.

Meets quarterly at the MAV Offices in the City on the second Thursday of February, May, August and November.

Delegate:          Cr Harris
(Non-voting rights)

Officer:             Director Infrastructure

Delegate:          Cr Harris
(Non-voting rights)

Officer:             Director Infrastructure

Terms of Reference established by the MAV

MAV Professional Development Reference Group (External)

The purpose of the Professional Development Reference Group (PDRG) is to:

·         Provide input into MAV professional development programs

·         Identify ongoing areas of training need within the sector

·         Identify opportunities for professional development activity

·         Encourage participation in MAV professional development programs

·         Provide input in programs designed to attract and prepare prospective councillors

The Terms of Reference state that membership of the Committee is determined by the MAV Board.  The Council delegate would be the nominee put forward to the MAV Board for membership of the Committee.

Meets every second month.

No delegate appointed

No delegate appointed

Terms of Reference established by the MAV

Meadowglen International Athletics Stadium Incorporated (External)

This Committee of Management manages the Meadowglen International Athletics Stadium.

Meetings of the Association are governed by its constitution which provides for one Council delegate with voting rights on the Committee of Management. The appointment of a substitute is not permitted.

Meets 2nd Wednesday of the month at the Stadium 6.30pm.

Delegate:          Cr Sinclair
(Voting rights)

Officer:             Team Leader Leisure Planning

Delegate:          Cr Sinclair
(Voting rights)

Officer:             Team Leader Leisure Planning

Incorporated Association governed by its Constitution

Melbourne Airport Noise Abatement Committee (External)

The Committee meets to discuss issues associated with the future plan for Melbourne Airport, flight paths and noise issues associated with future plans.

This is not a decision making group and therefore there is no provision for the Council delegate to have voting rights.

Meets as required, usually every three months on the second Tuesday of the relevant month at Tullamarine Airport at 10am.

Delegate:          The Mayor, Cr Kirkham

Substitute:       Cr Stow

Officer:             Director Planning and Major Projects or Delegate

Delegate:          The Mayor, Cr Kozmevski
(Non-voting rights)

Substitute:       Cr Kirkham
(Non-voting rights)

Officer:             Director Planning and Major Projects or Delegate

Terms of Reference

Melbourne’s Northern Metropolitan Mayor’s and CEO’s Forum (External)

The Group is intended to provide a unified voice for the north so as to advocate for projects that will enhance the lives of our communities.

 

The Group comprises Banyule City Council, Darebin City Council, Moreland City Council, Shire of Nillumbik, City of Whittlesea and Yarra City Council.

This is not a decision making group and therefore there is no provision for the Council delegate to have voting rights.

Meeting dates for 2016 to be confirmed.

Delegate:          Mayor of the Day
(Non-voting rights)

Officer:             Chief Executive Officer

Delegate:          Mayor of the Day
(Non-voting rights)

Officer:             Chief Executive Officer

Unincorporated group without a specific Terms and Reference. 

Merri Creek Management Committee Incorporated (External)

This Association promotes the management of the Merri Creek and its catchment through the provision of technical advice and support to Councils and other agencies.

Meetings of the Association are governed by its Constitution which provides for two Council delegates on the Management Committee with voting rights. There is no reference in the Constitution to the appointment of a substitute.

Meets every third Thursday of month alternating between City of Moreland and City of Whittlesea in February, May, August and November each year at 6:30pm.

Delegate:          Cr Kozmevski (Voting rights)

Officer:             Manager Parks and Open Space

Delegate:          Cr Kozmevski
(Voting rights)

Officer:             Manager Parks and Open Space

Incorporated Association governed by its Constitution


 

Organisation/Committee

Appointed Council Representative for 2015

Appointed Council Representative for 2016

Constitution, Terms of Reference or Statement of purpose held

Metropolitan Local Government’s Waste Forum (MLGWF) (External)

The Metropolitan Waste Management Group (MWMG) works with metropolitan Councils to plan, coordinate and facilitate the procurement of waste management and resource recovery services. The Metropolitan Local Governments' Waste Forum (MLGWF) has been set up to support the effective operation of the MWMG. 

The MLGWF consists of a Councillor (voting member) and a Council officer (as an advisory non-voting member) from each of the 30 metropolitan Councils.  The substitute has voting rights as proxy but nomination must be in writing to the Chair of the Forum. The nomination is enduring until it is revoked.

The Officer attends as an Advisory Member to the Forum. The Advisory Member is able to participate fully in all Forum proceedings and activities but does not hold a vote unless acting as a proxy for a specific meeting.

Meeting dates for 2016 to be confirmed.

Delegate:          Cr Alessi (Voting rights)

Substitute:        Cr Lalios

Additional Substitute: 
All remaining Councillors

Officer:             Director Infrastructure or Delegate

The Officer attends as a substitute with voting rights.

Delegate:          Cr Alessi
(Voting rights)

Substitute:        Cr Stow

Additional Substitute: 
            All remaining Councillors

Officer:             Director Infrastructure or Delegate

The Officer attends as a substitute with voting rights.

Operating Guidelines developed under the Environment Protection Act 1970 (as amended).

Metropolitan Transport Forum Inc. (External)

This Forum promotes effective, efficient and equitable transport in metropolitan Melbourne by providing a forum for debate, research and policy development, and by disseminating information to improve transport choices.

Meetings of the Forum are governed by its Constitution which provides for Council’s delegate to have voting rights.

The appointment of a substitute is permitted under the Constitution and the substitute delegate has voting rights in lieu of the delegate.

Meets 1st Wednesday of month at Melbourne Town Hall from February to December, 6pm-8.30pm.

No delegate appointed

No substitute appointed

Officer:             Manager Engineering and Transportation

 

Delegate:          Cr Alessi
(Voting rights)

Substitute         Cr Sinclair
                        (Voting rights)

Officer:             Manager Engineering and Transportation

 

Incorporated Association governed by its Constitution.

Municipal Emergency Management Planning Committee (MEMPC) (Internal)

This Committee promotes emergency management preparedness with stakeholders within the municipality and oversees the emergency management procedures for the municipality.

Meetings of the Advisory Committee are governed by its Terms of Reference which provide for Council’s delegate to have voting rights.

The appointment of a substitute is permitted under the Terms of Reference of the Committee and the substitute delegate has voting rights in lieu of the delegate.

Meeting dates 9 February, 3 May, 2 August and 8 November 2016.

Delegate:          Cr Spinelli
(Voting rights)

Substitute:        Cr Kirkham
(Voting rights when attending in lieu of the delegate)

Officer:             Municipal Emergency Resource Officer

Delegate:          Cr Spinelli
(Voting rights)

Substitute:        Cr Kirkham
(Voting rights when attending in lieu of the delegate)

Officer:             Municipal Emergency Resource Officer

Created by Council as an obligation under the State Emergency Management Act 1986 (as amended)

Municipal Fire Management Planning Committee (MFMPC) (Internal)

The Committee is made up of fire response agencies and is responsible for maintaining a fire prevention and response process for the municipality.

 

Meeting dates for 2016 to be confirmed.

Delegate:          Cr Spinelli
(Voting rights)

Officer:             Municipal Fire Prevention Officer

Delegate:          Cr Spinelli
(Voting rights)

Officer:             Municipal Fire Prevention Officer

Created by Council as an obligation under the Country Fire Authority Act 1958 (as amended)

Northern Alliance for Greenhouse Action Executive (NAGA) (External)

The NAGA formed in 2002 as a network to share information, skills and resources related to climate change action.  NAGA’s members are the cities of Banyule, Darebin, Hume, Manningham, Melbourne, Moreland, Whittlesea, Yarra, Shire of Nillumbik and Moreland Energy Foundation (MEFL).  NAGA’S goal is to substantially contribute to the transition to a low-carbon future.

The NAGA Executive was formed in 2009 to ensure sound and effective decision-making.  It is a senior leadership group comprising Councillors, Council Senior and Executive Officers, CEO of MEFL and NAGA Executive Officer.

Decisions are generally made by consensus and therefore voting is not usually required.  Officer delegates have observer status only.

Meets quarterly.

Delegate:          Cr Spinelli (Voting rights)

No substitute appointed

Officer:             Executive Officer Sustainability Planning

Delegate:          Cr Spinelli
(Voting rights)

No substitute appointed

Officer:             Executive Officer Sustainability Planning

Terms of Reference

Northern Health Corporate Fundraising Committee  (External)

The Committee arranges various fundraising events for the Northern Hospital.

This Committee was dissolved earlier this year.  The Committee will be re-established in the near future.  When it is re-established a report will be prepared for a future Council Meeting seeking Councillor representation.

Delegate:          Mayor of the Day

Substitute:        Cr Stow

Re-appointment not required.

Committee dissolved

Risk & Audit Advisory Committee (Internal)

The Audit & Risk Committee’s purpose is to advise Council in fulfilling its oversight responsibilities for the financial and non-financial reporting process, internal controls, the audit process, risk management and Council’s process for monitoring compliance with legislation and regulations and the Code of Conduct.

This is a Council created Advisory Committee.

Meeting dates for 2016 to be confirmed.

Delegate:          Cr Kozmevski
(Voting rights)

Delegate:          Cr Stow
(Voting rights)

 

Delegate:          Cr Kozmevski
(Voting rights)

Delegate:          Cr Kirkham
(Voting rights)

 

Council advisory Committee created under the Local Government Act 1989 (as amended) with a Charter adopted by Council

Riverside Community Activity Centre Incorporated (External)

This Association manages the Riverside Community Activity Centre.

Meetings of the Committee of Management are governed by the constitution of the Association which provides for one Council delegate with voting rights. The appointment of a substitute is not permitted.

Meets 3rd Wednesday of the month at 7.30pm (no meeting in January) at the Centre.

Delegate:          Cr Harris
(Voting rights)

Officer:             Team Leader Community Inclusion or delegate

Delegate:          Cr Harris
(Voting rights)

Officer:             Team Leader Community Inclusion or delegate

Incorporated Association governed by its Constitution

Victorian Local Governance Association (VLGA) (External)

The VLGA promotes good governance and sustainability by supporting local governments and communities through programs of advocacy, training, information provision and support.

Council has 2 Councillor delegates, both with voting rights.  A delegate may stand for election to the Committee of management if they wish.

The Leading Edge Forum takes place on the 1st Thursday of every month from February-December at VLGA offices Carlton at 6pm. AGM is held late October early November.

Delegate:          Cr Stow
(Voting rights)

Delegate:          Cr Kirkham
(Voting rights)

 

Delegate:          Cr Stow
(Voting rights)

Delegate:          Cr Kirkham
(Voting rights)

 

Incorporated Association governed by its Constitution

Westgarthtown Pioneer Precinct Advisory Committee (Internal)

This Committee provides a forum for the Friends of Westgarthtown, the Lutheran Church and Council staff to exchange information on the management of the various sites within the Pioneer Precinct.

 

Meets 2nd Monday every third month at Council Offices (Westfield) at 4.30pm.

Delegate:          Cr Pavlidis

Delegate:          Cr Spinelli

Delegate:          Cr Alessi

Officer:             Team Leader Community Inclusion or delegate

Delegate:          Cr Pavlidis
(Voting rights)

Delegate:          Cr Spinelli
(Voting rights)

Delegate:          Cr Alessi
(Voting rights)

Officer:             Team Leader Community Inclusion and Heritage Coordinator

A new Terms of Reference developed.

 

 

 

Whittlesea and Plenty Valley Tourism Association (External)

The Whittlesea and Plenty Valley Tourism Association is a local tourism association working in partnership with Council to develop and market a sustainable tourism industry that builds on the region's strengths. The association consists of volunteer local business and community representatives and Council staff.

The Constitution provides “The Council appointed Whittlesea and Plenty Valley Tourism representative will sit as an ex‑officio member of the Committee.”

Meets 2nd Wednesday of every month at Whitehaven Receptions in Whittlesea at 6.30pm.

Delegate:          Cr Kirkham
(Voting rights)

Substitute:       Cr Stow

Officer:             Director Governance & Economic Development or Delegate

Delegate:          Cr Kirkham
(Voting rights)

Substitute:       Cr Stow

Officer:             Director Governance & Economic Development or Delegate

Incorporated Association governed by its Constitution.

Whittlesea Community Connections (External)

Whittlesea Community Connections (WCC) provides a range of services to support and assist the local community.  WCC provides direct help and assistance and links people to the right place, person or organisation.

Meets every 3rd Monday of the month at WCC at Epping Plaza 11am – 1pm.

Delegate:          Cr Alessi

Substitute:       Cr Spinelli

Delegate:          Cr Alessi
(Voting rights)

Substitute:       Cr Spinelli

Incorporated Association governed by its Constitution.

Whittlesea Community Futures Partnership (Internal)

Whittlesea Community Futures Partnership combines a wide range of expertise, local knowledge and resources to improve family support, services and facilities for residents in Thomastown/Lalor and Epping North/Mernda.

The Partnership was created through funding from the State Government in 2006.  It has some 45 organisations as part of the partnership.

Meets 2nd Monday of every quarter at Council Offices 9:30am - 12:30am.

Delegate:          Cr Pavlidis
(Non-voting rights)

Delegate:          Cr Lalios
(Non-voting rights)

Officer:             Director Community Services or Delegate

Delegate:          Cr Pavlidis
(Non-voting rights)

Delegate:          Cr Lalios
(Non-voting rights)

Officer:             Director Community Services or Delegate

Terms of Reference adopted by the Partnership, of which the City of Whittlesea is a member.

Whittlesea Courthouse Association (External)

The Association manages the historic courthouse building which also operated as a Visitor Information Centre.

The Constitution outlines the Officers of the Association. It provides a clause for “An executive officer of the City of Whittlesea to be represented”.

Meets 4th Wednesday of every month at 7pm at Whittlesea Courthouse.

Delegate:          The Mayor, Cr Kirkham
(Non-voting rights)

No substitute appointed

Officer:             Director Governance & Economic Development or Delegate

Delegate:          Cr Kirkham
(Non-voting rights)

Substitute:        Cr Stow

Officer:             Director Governance & Economic Development or Delegate

Incorporated Association governed by its Constitution

Whittlesea Country Music Festival Association Incorporated (External)

The Committee of Management manages the Whittlesea Country Music Festival.

The constitution provides for the CEO of Council (or their representative) to attend meetings of the Committee and participate in discussions but they are not entitled to a vote.

Meets on a monthly basis from March–June, fortnightly from June–December, weekly from December-February. Meetings are held on Wednesday at Whittlesea Bowling Club, Church Street, Whittlesea 6:00pm – 7:30pm

Delegate:          Mayor of the Day
(Non-voting rights)

Substitute:       Cr Lalios

Officer:             Director Community Services or Delegate

Delegate:          Mayor of the Day
(Non-voting rights)

Substitute:       Cr Stow

Officer:             Director Community Services or Delegate

Incorporated Association governed by its Constitution

 

 

 

 

Whittlesea Disability Network (WDN) (Internal Advisory Committee)

The WDN is an active network of residents with disabilities, carers and service providers who meet monthly to consider and address issues for people with disabilities in the municipality.

The WDN is not a decision making body and therefore no voting rights are required.

Meets monthly from February to December each year, currently on the second Tuesday of each month, from 9.30 am to 12 noon at Council Offices.

Delegate:          Mayor of the Day
(Non-voting rights)

Substitute:       Cr Stow

Substitute:       Cr Lalios

Officer:             Access Co‑ordinator

Delegate:          Mayor of the Day
(Non-voting rights)

Substitute:       Cr Stow

Substitute:       Cr Lalios

Officer:             Access Co‑ordinator

Terms of Reference adopted by Council.

 

 

Whittlesea Multicultural Communities Council (WMCC) (External)

The WMCC enhances co-operation among the diverse communities and promotes a greater awareness of multicultural values and needs within the municipality.

The delegate is a member of the Committee but does not have voting rights.

Meets bi-monthly on Thursdays from 5.30pm – 7.30pm at the Office of Lily D’Ambrosio (MP for Mill Park) at 6 May Road, Lalor.

Delegate:          Cr Pavlidis
(Non-voting rights)

Substitute:       Cr Spinelli

Officer:             Multicultural Planning and Policy Coordinator

Delegate:          Cr Pavlidis
(Non-voting rights)

Substitute:       Cr Spinelli

Officer:             Multicultural Planning and Policy Coordinator

Incorporated Association governed by its Constitution

Whittlesea Reconciliation Group (Internal)

The Group commenced in 2001 as a community based committee to be a key reference group for Council on the continuing reconciliation process and to foster understanding of historical, cultural and contemporary issues.

 

 

Meeting dates for 2016 to be confirmed.

Delegate:          Cr Pavlidis
(Voting rights)

Delegate:          Cr Kelly
(Voting rights)

Officer:             Director Community Services or Delegate

                        Aboriginal Liaison Officer

Delegate:          Cr Pavlidis
(Voting rights)

Delegate:          Cr Kelly
(Voting rights)

Officer:             Director Community Services or Delegate

                        Aboriginal Liaison Officer

Terms of Reference adopted by the Council.

Whittlesea Secondary College Chaplaincy Committee (External)

The Committee co-ordinates chaplaincy services for students.

The delegate is a member of the Committee.

Meets 1st Thursday of every month at 7.30pm at Whittlesea Secondary College, (no meetings during School holidays).

Delegate:          Cr Griffin
(Voting rights)

No substitute appointed

Delegate:          Cr Griffin
(Voting rights)

Substitute:       Cr Stow

Constitution

Whittlesea Showground and Recreation Reserves Committee of Management (External)

This Committee provides an oversight or coordination role for the various users of the Crown land parcel centred on the Scrubby Creek and Plenty River and bisected by Yea Road in Whittlesea. The Committee is responsible for the maintenance and safe provision of a range of public open space elements and activities within the reserve.

The charter of the Committee provides for one representative from Council to be appointed. The Mayor, Cr Kirkham was appointed to this committee for 2015.   Historically, an Officer has been appointed to this Committee because the Committee meets on a Tuesday, which clashes with Councillor Forum and Council meeting dates.

Meets 2nd Tuesday of every second month at 8pm at the showgrounds.

Delegate:          The Mayor, Cr Kirkham

Officer:             Chief Executive Officer or Delegate

Delegate:          Cr Kirkham

Officer:             Chief Executive Officer or Delegate

Committee of Management  under the control of the Department of Environment and Primary Industries

 

Whittlesea Township Community House & Alliance Group Incorporated (External)

This group aims to strengthen small communities in Whittlesea township and help them take charge of their future.

The Councillor delegate has observer status only and is not a member of the Committee.

Meets 2nd Thursday of the month at 7pm in Whittlesea Township.

                        No delegate appointed

Officer:             CBI Project Officer – Whittlesea Township

                        No delegate appointed
(Non-voting rights)

Officer:             CBI Project Officer – Whittlesea Township

Incorporated Association governed by its Constitution

Whittlesea YMCA (External)

This organisation fosters programs and services in the local area with a key objective to assess the needs of the local community and devise programs and services that address those needs, focusing on recreation, health and wellbeing.

The Board can co-opt members to the Committee and this is how the Council delegates are represented.  Co-opted members have no voting rights.

Meets 2nd Monday of the month at 6.45pm at Mill Park Leisure Centre.

Delegate:          Cr Kelly
(Non-voting rights)

Delegate:          Cr Sinclair
(Non-voting rights)

 

Delegate:          Cr Kelly
(Non-voting rights)

Delegate:          Cr Sinclair
(Non-voting rights)

 

Incorporated Association governed by its Constitution

Whittlesea Youth Commitment Management Group (WYC) (External)

The Group helps young people to develop a sense of connectedness within their communities via youth programs and events, community and social planning, information and referral services and support to the Whittlesea Youth Network.

The WYC is not a decision making body and therefore no voting rights are required.

Meets bi-monthly at Bundoora West Campus RMIT University from 4pm – 6pm.

Delegate:          Cr Kirkham

No substitute appointed

Officer:             Manager Family Children & Young People

Delegate:          Cr Kirkham
(Non-voting rights)

No substitute appointed
(Non-voting rights)

Officer:             Manager Family Children & Young People

No Statement of Purpose formalised.
Is not an incorporated body but operates under the auspices of RMIT.

Yarra Plenty Regional Library Board (External)

The Board has responsibility for the provision and management of the library service and comprises two representatives from each of the three member Councils - Whittlesea, Banyule and Nillumbik.

Meetings of the Board are governed by its constitution which provides for two persons from each of the three member Councils to be on the Board. One person must be a Councillor while the second appointee can be any other person. The delegates have voting rights.

Meets February, April, June, August, October and December from 5:30pm at various locations.

Delegate:          Cr Alessi
(Voting rights)

Delegate:          Cr Lalios
(Voting rights)

Officer:             Director Community Services

Delegate:          Cr Lalios
(Voting rights)

Delegate:          Cr Stow
(Voting rights)

Officer:             Director Community Services

Agreement under section 196 of the Local Government Act 1989 (as amended)